Job Opportunities

Special Events Coordinator

THE POSITION OF: Special Events Coordinator

DEPARTMENT/DIVISION: City Clerk/275th Steering Committee


POSTING DATE: November 10, 2021


Qualified, interested candidates must submit an application and a current resume
at under Employment Opportunities. Questions – Please email This email address is being protected from spambots. You need JavaScript enabled to view it..


The purpose of this position is to organize meetings, events, activities, and community relations associated with the celebration of the City's 275th Anniversary with the Steering Committee, the subcommittees, and the public.



Typical job duties may include but are not limited to:

Directs, supervises, and evaluates the planning, organizing, administering, marketing of meetings, events, activities, and publicity associated with the celebration and investigates service delivery problems, and implements solutions.

Makes recommendations to the Steering Committee for events and activities.

Coordinates with technical, professional, and administrative staff, as well as contractors and volunteers. Interviews and recommends the
hiring of volunteers, advisory groups members, employees, and service providers.

Prepares volunteers assigned to assist at events and activities.

Develops budgets for events and activities and performs fundraising, including sponsorships, to support events and activities.

Prepares and submits the required Special Events Permit applications required by City policy.

Negotiates contracts and monitors contracted services. Prepares requests for proposals, contracts, and bid specifications for equipment and services. Assures contract provisions meet City standards. Evaluate contractor's performance and recommends extending or terminating contracts. Provides technical assistance and information to contract service providers.

Provides advice, information and recommendations to City officials. Directs research and report development for public presentations. Prepares and delivers">This email address is being protected from spambots. You need JavaScript enabled to view it.">reports to City Council, other elected or appointed officials, committees/task forces, community and/or advocacy groups.

Represents the City with other public agencies.

Serves as liaison between city and other civic and community groups. Responds to public inquiries, requests and concerns.

Utilizes word processing, spreadsheet and database software applications. Applies knowledge of current technology to enhance and upgrade service

Training and Experience Required to Perform Essential Job Functions

Bachelor's Degree in Public Administration, Political Science, Marketing or a related field, or any equivalent combination of training and experience that provides the required knowledge, skills, abilities, and significant knowledge of the City's history.

A minimum of three (3) years experience in (or combined in) public, business administration, or marketing.

Knowledge of the City's history. Any combination of education and experience in office administration, event planning, budgeting, fundraising, and troubleshooting.

Requires a valid PA driver's license.

Ability to use functional reasoning in performing influence functions such as supervising, managing, leading, teaching, directing, and controlling.

Ability to apply knowledge and experience to work situations observed and to create/design new, innovative approaches.

Ability to operate office equipment and machinery requiring simple but continuous adjustments, such as computer keyboard/typewriter, calculator/adding machine, telephone, photocopier, and fax machine.

*Requirements included in this specification may be subject to modification in order to reasonably accommodate individuals with disabilities who are otherwise qualified to perform the job's essential duties.

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