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City of Reading
Department Budget Summaries


January 2019


Table of Contents


Introduction

Page 1

Office of the Mayor

3

City Council

4

City Auditor

5

Managing Director

6

ADMINISTRATIVE SERVICES

7

Director’s Office

8

Accounting & Fiscal Management

9

Citizens Service Center

10

Human Resources

11

Information Technology

12

Purchasing

13

PUBLIC WORKS

14

Administration

15

Garage

16

Highways

17

Parks

18

Public Property

19

Recreation

20

Traffic Engineering

21

POLICE

22

Administration

23

Criminal Investigation

24

Patrol

25

Special Services

26

FIRE AND RESCUE SERVICES

27

Administration

28

Emergency Medical Services

29

Prevention Education

30

Suppression

31

Training

32

COMMUNITY DEVELOPMENT

33

Administration

34

Building & Trades

35

Property Maintenance

36

Zoning

37

Law

38

Reading Public Library

39

Non-Departmental

40

Board of Ethics

41

Human Relations

42




Introduction

Reading’s City government is critical to everyone who lives in, works in, owns property in or visits this southeastern Pennsylvania city of 88,000 people. Reading is the largest municipality in Berks County by population and it is the seat of the County government, so Reading’s government also impacts hundreds of thousands of people who live in the surrounding communities.


This document, along with the companion “Budget Guide,” will help you understand the most important policy that City officials enact each year – City government’s annual budget.


The budget and related ordinances provide the legal authority for City government to collect money from taxpayers, businesses and visitors and then spend that money on municipal services, like police patrol, fire suppression and street cleaning. The annual budget is a blueprint for how City government plans to use its resources each year. It’s also a measuring stick that City officials and others will use to monitor how actual financial performance compares to projected performance.


We recommend that you first read the Budget Guide to get an understanding of what the budget is, how it is assembled and what it means. That Guide will also help you understand your role in the process – how the taxes and fees you pay support City government which in turn provides municipal services to you.


The Department Budget Summaries collected here show how City government plans to spend money within each of its departments and divisions this year. For each department or division, the Summary shows the actual spending for 2017, the City’s 2018 budget and the City’s 2019 budget.


The budget organizes expenditures based on which unit of City government will spend the money and what items or services they will purchase. The major expenditure categories are:



City government budgets some items, like debt repayment and interfund transfers, outside the departments. Non-departmental expenditures are listed separately. The City uses its General Fund to manage most of its spending, except for utility-like activities (i.e. water, wastewater, trash). The graph below shows the City’s General Fund budget by category across all departments in 2019.




Office of the Mayor

The Mayor is the Chief Executive Officer of the City. The executive, administrative, and law enforcement powers of the City are vested in the Mayor pursuant to the City's Home Rule Charter. Elected every four years, the Mayor is responsible for enforcing the laws of the Commonwealth of Pennsylvania and the ordinances of the City of Reading.

The Mayor has the power to appoint all department directors, with the confirmation of City Council. The Mayor's Office works in conjunction with the Office of the Managing Director in the administration of government affairs and operations. The Mayor's Office also coordinates with other departments as needed.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

212,342

225,850

228,920

3,070

1.4%

Pension

44,120

49,090

49,090

0

0.0%

Fringe Benefits

32,381

89,200

93,660

4,460

5.0%

Other Personnel

24,023

17,280

17,520

240

1.4%

Personnel subtotal

$312,867

$381,420

$389,190

$7,770

2.0%

Utilities, Supplies & Maintenance

11,178

9,590

3,000

(6,590)

-68.7%

Contracted Services

0

2,000

2,000

0

0.0%

Other (including IT support)

18,334

20,290

25,750

5,460

26.9%

Non-personnel subtotal

$29,513

$31,880

$30,750

($1,130)

-3.5%

Office of the Mayor

$342,379

$413,300

$419,940

$6,640

1.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

4

4

4

0

0.0%

Part-time Positions

0

0

0

0

N/A





City Council

City Council is empowered by Reading's Home Rule Charter to legislate through the passage of ordinances and resolutions. Council may also review all aspects of City government and call for investigations or independent audits of City operations or finances. As part of its review process, Council has four oversight committees: Finance, Audit and Budget; Nominations and Appointments; Strategic Planning; and Standards of Living. Council President is an ad hoc member of all committees.


The apparent 2019 spending reduction is because the City no longer allocates the cost of Information Technology services to individual departments as had been the practice in prior years.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

145,549

158,800

161,980

3,180

2.0%

Pension

33,090

36,820

36,820

0

0.0%

Fringe Benefits

49,895

66,900

70,250

3,350

5.0%

Other Personnel

49,323

50,370

50,610

240

0.5%

Personnel subtotal

$277,856

$312,890

$319,660

$6,770

2.2%

Utilities, Supplies & Maintenance

29,338

32,210

51,200

18,990

59.0%

Other (including IT support)

62,233

162,050

65,700

(96,350)

-59.5%

Non-personnel subtotal

$91,570

$194,260

$116,900

($77,360)

-39.8%

City Council

$369,427

$507,150

$436,560

($70,590)

-13.9%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

3

3

3

0

0.0%

Part-time Positions

7

7

7

0

0.0%





City Auditor

The Home Rule Charter establishes an elected City Auditor position to oversee City government's finances independent of the executive and legislative branches. The City Auditor conducts performance and financial reviews that provide insight into City operations and make recommendations for improving efficiency and effectiveness.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

105,600

106,560

107,540

980

0.9%

Pension

22,060

24,560

24,560

0

0.0%

Fringe Benefits

40,203

44,600

46,830

2,230

5.0%

Other Personnel

8,078

8,160

8,230

70

0.9%

Personnel subtotal

$175,941

$183,880

$187,160

$3,280

1.8%

Utilities, Supplies & Maintenance

5,436

4,130

0

(4,130)

-100.0%

Other (including IT support)

4,110

7,460

1,000

(6,460)

-86.6%

Non-personnel subtotal

$9,546

$11,590

$1,000

($10,590)

-91.4%

City Auditor

$185,487

$195,470

$188,160

($7,310)

-3.7%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

2

2

2

0

0.0%

Part-time Positions

0

0

0

0

N/A





Managing Director

Appointed by the Mayor with the approval of City Council, the Managing Director serves as the Chief Administrative Officer of City government and enforces the provisions of the City Charter and all ordinances, resolutions and motions of City Council. The Managing Director supervises the five primary operating departments -- Administrative Services, Community Development, Fire, Police and Public Works.


The contingency provides a very small buffer to use in case there are unanticipated expenditures needed during the year. The contingency decreased from $160,600 in the 2018 Budget to $3,900 in the 2019 Budget.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

154,951

168,060

169,130

1,070

0.6%

Pension

22,060

24,560

24,560

0

0.0%

Fringe Benefits

44,068

44,600

46,830

2,230

5.0%

Other Personnel

12,648

12,860

12,940

80

0.6%

Personnel subtotal

$233,728

$250,080

$253,460

$3,380

1.4%

Utilities, Supplies & Maintenance

9,492

9,570

0

(9,570)

-100.0%

Contracted Services

645

0

0

0

N/A

Other (including IT support)

50,683

63,910

49,300

(14,610)

-22.9%

Contingency

35,000

160,594

3,878

(156,716)

-97.6%

Non-personnel subtotal

$95,820

$234,074

$53,178

($180,896)

-77.3%

Managing Director

$329,548

$484,154

$306,638

($177,516)

-36.7%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

2

2

2

0

0.0%

Part-time Positions

0

0

0

0

N/A



DEPARTMENT OF ADMINISTRATIVE SERVICES

The Department of Administrative Services consists of six divisions: the Director's Office; Accounting and Fiscal Management; the Citizens Service Center; Human Resources; Information Technology; and Purchasing.


The City historically charged other departments for the cost of information technology support. Those chargebacks appeared in the budget as negative expenditures, such as those shown below for utilities, supplies and maintenance in 2017 and 2018. There are no IT chargebacks in the 2019 Budget. This accounts for the increase in budget for utilities, supplies and other affected categories in this department and the decrease in the same expenditures for all other parts of City government.






,000)

2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

1,543,651

1,597,290

1,574,110

(23,180)

-1.5%

Pension

386,040

417,330

417,330

0

0.0%

Fringe Benefits

732,768

862,241

905,380

43,139

5.0%

Overtime

432

1,020

0

(1,020)

-100.0%

Premium Pay

2,305

2,310

2,310

0

0.0%

Other Personnel

160,715

157,850

158,540

690

0.4%

Personnel subtotal

$2,825,911

$3,038,041

$3,057,670

$19,629

0.6%

Utilities, Supplies & Maintenance

8,609

(118,450)

1,000,440

1,118,890

-944.6%

Contracted Services

211,386

204,500

249,500

45,000

22.0%

Other (including IT support)

(603,664)

(295,960)

401,390

697,350

-235.6%

Non-personnel subtotal

($383,669)

($209,910)

$1,651,330

$1,861,240

-886.7%

Department Of Administrative Services

$2,442,242

$2,828,131

$4,709,000

$1,880,869

66.5%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

36

35

35

0

0.0%

Part-time Positions

2

1

1

0

0.0%



Administrative Services - Director's Office

The Director of Administrative Services oversees the five other units or divisions in the Department. The Director's Office includes the Controller position and a grant writer.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

167,180

219,210

221,700

2,490

1.1%

Pension

44,120

36,840

36,840

0

0.0%

Fringe Benefits

74,894

74,300

78,020

3,720

5.0%

Other Personnel

12,789

16,770

16,960

190

1.1%

Personnel subtotal

$298,984

$347,120

$353,520

$6,400

1.8%

Utilities, Supplies & Maintenance

8,601

8,370

0

(8,370)

-100.0%

Other (including IT support)

6,779

15,810

8,900

(6,910)

-43.7%

Non-personnel subtotal

$15,380

$24,180

$8,900

($15,280)

-63.2%

Director of Administrative Services

$314,364

$371,300

$362,420

($8,880)

-2.4%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

4

3

3

0

0.0%

Part-time Positions

0

0

0

0

N/A



Administrative Services - Accounting and Fiscal Management

The Accounting and Fiscal Management division records the City's financial activity and maintains the centralized accounting system that is the source of information for required financial statements, periodic reports and the budget. The City created a new Revenue Manager position during 2017.


The apparent growth in other expenditures for 2019 is due to the City shifting costs associated with the accounting system to this unit.






)

2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

160,580

264,740

309,200

44,460

16.8%

Pension

44,120

61,360

61,360

0

0.0%

Fringe Benefits

81,174

130,828

137,380

6,552

5.0%

Premium Pay

2,305

2,310

2,310

0

0.0%

Other Personnel

32,878

20,440

20,440

0

0.0%

Personnel subtotal

$321,118

$479,678

$530,690

$51,012

10.6%

Utilities, Supplies & Maintenance

19,186

15,760

0

(15,760)

-100.0%

Contracted Services

0

4,500

4,500

0

0.0%

Other (including IT support)

17,069

23,380

101,000

77,620

332.0%

Non-personnel subtotal

$36,255

$43,640

$105,500

$61,860

141.8%

Accounting and Fiscal Management

$357,373

$523,318

$636,190

$112,872

21.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

5

6

6

0

0.0%

Part-time Positions

0

0

0

0

N/A



Administrative Services - Citizens Service Center

The Citizens Service Center was formed in 2011 when the City consolidated the former call center, treasury and tax collection responsibilities into one unit. Mail room functions were added in 2013. The CSC receives service requests by phone through its Call Center, online through its website and by walk-ins through its location on the first floor of City Hall.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

398,993

409,230

417,420

8,190

2.0%

Pension

110,290

122,710

122,710

0

0.0%

Fringe Benefits

216,287

242,328

254,450

12,122

5.0%

Overtime

370

1,020

0

(1,020)

-100.0%

Other Personnel

35,787

36,320

34,440

(1,880)

-5.2%

Personnel subtotal

$761,727

$811,608

$829,020

$17,412

2.1%

Utilities, Supplies & Maintenance

37,299

38,410

105,170

66,760

173.8%

Other (including IT support)

36,099

66,240

27,700

(38,540)

-58.2%

Non-personnel subtotal

$73,398

$104,650

$132,870

$28,220

27.0%

Citizens Service Center

$835,125

$916,258

$961,890

$45,632

5.0%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

10

10

10

0

0.0%

Part-time Positions

0

0

0

0

N/A



Administrative Services - Human Resources

The Human Resources Division provides administrative support to all City departments and individual employees on personnel matters. It maintains employment records and administers the hiring process. It manages the City’s employee benefits programs, including medical, vision, dental and life insurance; workers' compensation; and deferred compensation. It oversees the City's labor relations efforts including labor negotiations, labor contract administration and grievance resolution. HR is also responsible for payroll and pension administration.


In 2018, the City started to use a vacancy allowance for full-time employees who are not in a bargaining unit (i.e. reducing the salary allocation to reflect usual turnover related savings). For simplicity, the -$283,000 vacancy allowance is applied to the Division's salaries in 2019, although many of the vacancies will sit outside of HR.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

234,149

121,700

31,730

(89,970)

-73.9%

Pension

77,210

73,680

73,680

0

0.0%

Fringe Benefits

144,646

191,785

201,380

9,595

5.0%

Other Personnel

17,928

23,610

24,080

470

2.0%

Personnel subtotal

$473,934

$410,775

$330,870

($79,905)

-19.5%

Utilities, Supplies & Maintenance

32,325

24,710

1,000

(23,710)

-96.0%

Contracted Services

211,386

200,000

245,000

45,000

22.5%

Other (including IT support)

27,099

77,460

36,500

(40,960)

-52.9%

Non-personnel subtotal

$270,809

$302,170

$282,500

($19,670)

-6.5%

Human Resources

$744,743

$712,945

$613,370

($99,575)

-14.0%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

7

6

6

0

0.0%

Part-time Positions

0

0

0

0

N/A



Administrative Services - Information Technology

Information technology maintains and manages the City’s technology including software, computers, internet connectivity, and most mobile and telecommunications systems. The division maintains the City’s email and intranet systems and updates the website. It responds to service requests from other City departments, the Reading Redevelopment Authority and the Recreation Commission. IT staff also work with other departments on strategic projects where technology can be part of the solution to improve efficiency or quality of service.


The City historically has charged other departments for the cost of information technology support. Those chargebacks, which appeared in the budget as negative expenditures in this division, have been discontinued. This accounts for the increase in IT's budget for utilities, supplies and maintenance and other expense categories.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

521,348

498,890

508,870

9,980

2.0%

Pension

99,270

98,180

98,180

0

0.0%

Fringe Benefits

187,482

178,400

187,320

8,920

5.0%

Other Personnel

39,883

38,170

38,930

760

2.0%

Personnel subtotal

$847,983

$813,640

$833,300

$19,660

2.4%

Utilities, Supplies & Maintenance

(131,210)

(269,800)

839,270

1,109,070

-411.1%

Other (including IT support)

(750,876)

(571,410)

165,790

737,200

-129.0%

Non-personnel subtotal

($882,086)

($841,210)

$1,005,060

$1,846,270

-219.5%

Information Technology

($34,103)

($27,570)

$1,838,360

$1,865,930

-6768.0%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

9

8

8

0

0.0%

Part-time Positions

0

0

0

0

N/A



Administrative Services - Purchasing

The Purchasing Division has a Purchasing Coordinator, a Purchasing Assistant and a part-time clerk. The Purchasing Coordinator is authorized to secure quotes for purchases up to $10,000. Purchases over that amount are generally handled through a competitive bidding process.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

61,401

83,520

85,190

1,670

2.0%

Pension

11,030

24,560

24,560

0

0.0%

Fringe Benefits

28,285

44,600

46,830

2,230

5.0%

Other Personnel

21,449

22,540

23,690

1,150

5.1%

Personnel subtotal

$122,166

$175,220

$180,270

$5,050

2.9%

Utilities, Supplies & Maintenance

42,408

64,100

55,000

(9,100)

-14.2%

Other (including IT support)

60,166

92,560

61,500

(31,060)

-33.6%

Non-personnel subtotal

$102,574

$156,660

$116,500

($40,160)

-25.6%

Purchasing

$224,740

$331,880

$296,770

($35,110)

-10.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

1

2

2

0

0.0%

Part-time Positions

2

1

1

0

0.0%



DEPARTMENT OF PUBLIC WORKS

The Public Works Department consists of administrative and engineering functions and four divisions: Operations, Wastewater, Utilities, and Solid Waste. Wastewater, Utilities and Solid Waste functions are covered by separate enterprise funds. The Operations Division is mostly covered by the General Fund.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

1,730,427

1,818,910

1,865,510

46,600

2.6%

Pension

397,070

454,270

454,270

0

0.0%

Fringe Benefits

914,616

1,156,796

1,214,700

57,904

5.0%

Overtime

64,953

133,620

124,800

(8,820)

-6.6%

Other Personnel

319,293

461,400

422,030

(39,370)

-8.5%

Personnel subtotal

$3,426,358

$4,024,996

$4,081,310

$56,314

1.4%

Utilities, Supplies & Maintenance

2,180,606

2,779,570

2,464,100

(315,470)

-11.3%

Contracted Services

611,531

1,356,750

1,638,740

281,990

20.8%

Other (including IT support)

310,267

473,960

444,850

(29,110)

-6.1%

Non-personnel subtotal

$3,102,404

$4,610,280

$4,547,690

($62,590)

-1.4%

Department Of Public Works

$6,528,762

$8,635,276

$8,629,000

($6,276)

-0.1%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

45

46

46

0

0.0%

Part-time Positions

13

14

14

0

0.0%



Public Works - Administration

The Administrative Office includes the Department Director who oversees all public works functions and the Operations Manager who oversees the other functions supported by the General Fund (e.g. Garage, Highways). The office also has two engineering aides who support service requests as needed. The growth in expenditures is mostly due to an increase in contracted services costs.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

257,557

264,070

269,360

5,290

2.0%

Pension

55,150

49,090

49,090

0

0.0%

Fringe Benefits

66,839

185,842

195,150

9,308

5.0%

Other Personnel

19,703

20,210

20,610

400

2.0%

Personnel subtotal

$399,249

$519,212

$534,210

$14,998

2.9%

Utilities, Supplies & Maintenance

64,379

57,040

600

(56,440)

-98.9%

Contracted Services

3,849

216,400

374,400

158,000

73.0%

Other (including IT support)

51,443

38,650

10,050

(28,600)

-74.0%

Non-personnel subtotal

$119,670

$312,090

$385,050

$72,960

23.4%

Public Works - Administration

$518,919

$831,302

$919,260

$87,958

10.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

8

7

7

0

0.0%

Part-time Positions

0

0

0

0

N/A



Public Works - Garage

The Garage maintains and manages all the City’s vehicles and major equipment, ranging from leaf pickers, front-end loaders and utility carts to police cruisers, ambulances, and refuse trucks. Funds other than the General Fund (i.e.

Sewer, Solid Waste) may pay for some of the positions shown below. A part-time clerk position was moved to the Highways division in 2019.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

386,749

364,020

381,500

17,480

4.8%

Pension

88,240

98,180

98,180

0

0.0%

Fringe Benefits

187,333

197,730

207,620

9,890

5.0%

Overtime

8,438

10,200

10,200

0

0.0%

Other Personnel

33,426

47,620

33,190

(14,430)

-30.3%

Personnel subtotal

$704,186

$717,750

$730,690

$12,940

1.8%

Utilities, Supplies & Maintenance

325,732

465,590

438,500

(27,090)

-5.8%

Contracted Services

97,872

110,000

162,000

52,000

47.3%

Other (including IT support)

30,677

32,050

28,000

(4,050)

-12.6%

Non-personnel subtotal

$454,282

$607,640

$628,500

$20,860

3.4%

Garage

$1,158,467

$1,325,390

$1,359,190

$33,800

2.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

10

10

10

0

0.0%

Part-time Positions

0

1

0

(1)

-100.0%



Public Works - Highways

The Highways Division handles daily street sweeping, street repairs (primarily potholes and sinkholes) and winter weather operations such as salting and plowing. It also handles curbside yard waste collection.


Funds other than the General Fund (i.e. Sewer, Solid Waste) may pay for some of the positions shown below. The City added a part-time clerk position in 2019.


The growth in expenditures in 2019 is mostly due to an increase in the budget for the maintenance of roads and bridges, shown in the other expense category.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

446,781

503,490

513,560

10,070

2.0%

Pension

121,320

135,080

135,080

0

0.0%

Fringe Benefits

243,871

264,630

277,870

13,240

5.0%

Overtime

25,689

81,600

81,600

0

0.0%

Other Personnel

37,237

60,010

69,160

9,150

15.2%

Personnel subtotal

$874,898

$1,044,810

$1,077,270

$32,460

3.1%

Utilities, Supplies & Maintenance

22,944

27,230

30,000

2,770

10.2%

Contracted Services

16,592

70,000

85,000

15,000

21.4%

Other (including IT support)

352

88,000

183,500

95,500

108.5%

Non-personnel subtotal

$39,888

$185,230

$298,500

$113,270

61.2%

Highways

$914,786

$1,230,040

$1,375,770

$145,730

11.8%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

15

16

16

0

0.0%

Part-time Positions

0

0

1

1

N/A



Public Works - Parks

The Parks Division is responsible for mowing and maintaining 138 acres of playgrounds, parks, and recreation facilities. Parks staff also serve as “flex” labor, available to help transport the City’s portable stage and bleachers and assist with office moves.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

276,889

318,240

324,610

6,370

2.0%

Pension

66,180

85,960

85,960

0

0.0%

Fringe Benefits

187,522

233,420

245,100

11,680

5.0%

Overtime

21,125

24,480

25,000

520

2.1%

Other Personnel

105,515

182,370

157,040

(25,330)

-13.9%

Personnel subtotal

$657,230

$844,470

$837,710

($6,760)

-0.8%

Utilities, Supplies & Maintenance

13,172

21,000

22,000

1,000

4.8%

Contracted Services

46,536

98,750

110,740

11,990

12.1%

Other (including IT support)

50,601

73,700

44,700

(29,000)

-39.3%

Non-personnel subtotal

$110,309

$193,450

$177,440

($16,010)

-8.3%

Parks

$767,539

$1,037,920

$1,015,150

($22,770)

-2.2%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

6

6

6

0

0.0%

Part-time Positions

6

6

6

0

0.0%



Public Works - Public Property

The Public Property Division cleans and maintains City-owned facilities, including those used by other entities, like the Reading Recreation Commission.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

362,451

369,090

376,480

7,390

2.0%

Pension

66,180

85,960

85,960

0

0.0%

Fringe Benefits

190,988

233,414

245,100

11,686

5.0%

Overtime

9,701

17,340

8,000

(9,340)

-53.9%

Other Personnel

123,412

151,190

142,030

(9,160)

-6.1%

Personnel subtotal

$752,733

$856,994

$857,570

$576

0.1%

Utilities, Supplies & Maintenance

609,353

685,000

695,000

10,000

1.5%

Contracted Services

436,787

615,000

660,000

45,000

7.3%

Other (including IT support)

145,274

189,100

148,600

(40,500)

-21.4%

Non-personnel subtotal

$1,191,413

$1,489,100

$1,503,600

$14,500

1.0%

Public Property

$1,944,146

$2,346,094

$2,361,170

$15,076

0.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

6

7

7

0

0.0%

Part-time Positions

7

7

7

0

0.0%



Public Works - Recreation

The Recreation Division consists mostly of repair and equipment expenses related to maintaining the City's recreation facilities. Since 2012 the Reading Recreation Commission has managed recreation programming, separate from City government. The City makes an annual contribution to the Commission, which is budgeted outside this division. The only expenditure is health insurance for retired employees who used to work in this unit.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Fringe Benefits

23,951

25,700

26,990

1,290

5.0%

Personnel subtotal

$23,951

$25,700

$26,990

$1,290

5.0%

Utilities, Supplies & Maintenance

21,099

19,710

0

(19,710)

-100.0%

Other (including IT support)

31,921

22,460

0

(22,460)

-100.0%

Non-personnel subtotal

$53,020

$42,170

$0

($42,170)

-100.0%

Recreation

$76,971

$67,870

$26,990

($40,880)

-60.2%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

0

0

0

0

N/A

Part-time Positions

0

0

0

0

N/A



Public Works - Traffic Engineering

The division's main responsibility is to maintain traffic safety infrastructure and equipment such as street lights, traffic signals and signs and pavement markings. The City contracts with another entity for most of this work. The reduction in spending in 2019 is mostly the result of a decrease in expenditures for street lighting electricity.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Utilities, Supplies & Maintenance

1,123,927

1,504,000

1,278,000

(226,000)

-15.0%

Contracted Services

9,895

246,600

246,600

0

0.0%

Other (including IT support)

0

30,000

30,000

0

0.0%

Non-personnel subtotal

$1,133,823

$1,780,600

$1,554,600

($226,000)

-12.7%

Traffic Engineering

$1,133,823

$1,780,600

$1,554,600

($226,000)

-12.7%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

0

0

0

0

N/A

Part-time Positions

0

0

0

0

N/A



POLICE DEPARTMENT

The Reading Police Department handles law enforcement responsibilities such as patrol, criminal investigation and emergency dispatch for police-related calls. The Department also has oversight of part-time school crossing guards. The Department is separated into four divisions: Administration, Patrol, Criminal Investigations and Special Services. It is the largest department in the City government's budget.


In 2017, the City started to use a vacancy allowance (i.e. reducing the salary allocation to reflect the Department's usual turnover related savings). Total Department-wide spending in 2019 increases by over $932,000, mostly due to personnel costs.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

11,994,914

12,024,776

12,270,290

245,514

2.0%

Pension

10,283,450

11,690,080

11,894,080

204,000

1.7%

Fringe Benefits

6,926,841

7,729,790

8,116,310

386,520

5.0%

Overtime

2,014,595

1,823,000

1,916,500

93,500

5.1%

Premium Pay

505,416

567,892

577,450

9,558

1.7%

Other Personnel

852,693

1,035,240

1,028,080

(7,160)

-0.7%

Personnel subtotal

$32,577,908

$34,870,778

$35,802,710

$931,932

2.7%

Utilities, Supplies & Maintenance

1,132,221

1,022,750

745,770

(276,980)

-27.1%

Contracted Services

273,016

335,660

448,300

112,640

33.6%

Other (including IT support)

745,530

544,410

476,660

(67,750)

-12.4%

Transfers

0

20,000

0

(20,000)

-100.0%

Non-personnel subtotal

$2,150,766

$1,922,820

$1,670,730

($252,090)

-13.1%

Police Department

$34,728,675

$36,793,598

$37,473,440

$679,842

1.8%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

195

195

194

(1)

-0.5%

Part-time Positions

103

109

109

0

0.0%



Police - Administration

Administration includes the Police Chief, the Deputy Chief and the Office of Professional Standards (responsible for internal investigations). This group manages administrative duties such as budget development and management and recruitment and enlistment, and is responsible for planning, assessing and staffing to most effectively reduce criminal activity and improve safety and ensuring that proper leadership, management, supervision, and training is provided to all members of the department. The City added a Sergeant position to this unit during 2018 which is reflected in the 2019 budget.


The reduction in spending in 2019 is due to a decrease in maintenance agreement costs, shown under the utilities, supplies and maintenance category below.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

365,736

311,980

318,220

6,240

2.0%

Pension

187,450

212,960

216,550

3,590

1.7%

Fringe Benefits

137,153

190,640

200,180

9,540

5.0%

Overtime

12,132

4,000

4,200

200

5.0%

Premium Pay

13,332

11,002

11,170

168

1.5%

Other Personnel

45,513

14,810

14,890

80

0.5%

Personnel subtotal

$761,315

$745,392

$765,210

$19,818

2.7%

Utilities, Supplies & Maintenance

154,598

172,180

9,000

(163,180)

-94.8%

Contracted Services

5,350

6,400

10,100

3,700

57.8%

Other (including IT support)

63,728

110,760

97,940

(12,820)

-11.6%

Non-personnel subtotal

$223,675

$289,340

$117,040

($172,300)

-59.5%

Police - Administration

$984,990

$1,034,732

$882,250

($152,482)

-14.7%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

4

4

5

1

25.0%

Part-time Positions

1

1

1

0

0.0%



Police - Investigation

The Investigations Division includes the vice unit, the bomb squad and the identification unit responsible for investigating crime scenes and collecting evidence. It also has specialized task forces, like the Auto Theft Task Force. Spending in 2019 increases by over $117,100 mostly due to personnel costs.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

2,139,397

2,175,070

2,213,580

38,510

1.8%

Pension

1,764,120

2,006,650

2,042,650

36,000

1.8%

Fringe Benefits

1,678,639

1,691,910

1,776,510

84,600

5.0%

Overtime

478,982

500,000

510,000

10,000

2.0%

Premium Pay

120,106

134,710

136,350

1,640

1.2%

Other Personnel

92,826

107,030

108,500

1,470

1.4%

Personnel subtotal

$6,274,070

$6,615,370

$6,787,590

$172,220

2.6%

Utilities, Supplies & Maintenance

118,444

132,980

72,760

(60,220)

-45.3%

Contracted Services

3,789

5,500

17,500

12,000

218.2%

Other (including IT support)

122,068

59,400

52,500

(6,900)

-11.6%

Non-personnel subtotal

$244,300

$197,880

$142,760

($55,120)

-27.9%

Police - Criminal Investigation

$6,518,371

$6,813,250

$6,930,350

$117,100

1.7%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

30

30

30

0

0.0%

Part-time Positions

2

2

2

0

0.0%



Police - Patrol

The Patrol Division has four platoons of officers who respond to calls and enforce laws throughout the City. “Problem Solving, Crime Reduction, and Crime prevention” are the stated responsibilities for patrol officers. The Division also provides police service through contracts to the Reading Housing Authority and the Borough of Kenhorst. Patrol includes the Traffic Unit, which is focused on moving violations, parking, abandoned vehicles and traffic accidents, and the part-time school crossing guards who are partly funded by the Reading School District.


The 2019 position ordinance shows 129 positions in this unit with one position moved to Police Administration and another to Special Services during 2018.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

8,177,282

8,109,330

8,281,520

172,190

2.1%

Pension

7,762,130

8,829,240

8,987,650

158,410

1.8%

Fringe Benefits

4,121,671

4,923,840

5,170,040

246,200

5.0%

Overtime

1,209,340

1,115,000

1,137,300

22,300

2.0%

Premium Pay

354,208

400,180

406,680

6,500

1.6%

Other Personnel

532,206

679,220

677,620

(1,600)

-0.2%

Personnel subtotal

$22,156,838

$24,056,810

$24,660,810

$604,000

2.5%

Utilities, Supplies & Maintenance

678,807

445,790

224,740

(221,050)

-49.6%

Contracted Services

4,198

46,160

45,260

(900)

-1.9%

Other (including IT support)

257,256

79,020

30,580

(48,440)

-61.3%

Non-personnel subtotal

$940,262

$570,970

$300,580

($270,390)

-47.4%

Police - Patrol

$23,097,099

$24,627,780

$24,961,390

$333,610

1.4%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

132

132

129

(3)

-2.3%

Part-time Positions

88

88

88

0

0.0%



Police - Special Services

The Special Services Division oversees the Department's communications functions, especially emergency dispatch and the Commonwealth Law Enforcement Assistance Network. It includes the records office, Police Academy, K-9 program, and video safety unit. The Division also handles administrative and business management functions such as processing officers’ time records for payroll. The City added a full-time Community Response Coordinator position which is reflected in the 2019 budget.


The growth in spending in 2019 is due to an increase in maintenance agreement costs, shown under the utilities, supplies and maintenance category below.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

1,312,499

1,428,396

1,456,970

28,574

2.0%

Pension

569,750

641,230

647,230

6,000

0.9%

Fringe Benefits

989,378

923,400

969,580

46,180

5.0%

Overtime

314,141

204,000

265,000

61,000

29.9%

Premium Pay

17,769

22,000

23,250

1,250

5.7%

Other Personnel

182,148

234,180

227,070

(7,110)

-3.0%

Personnel subtotal

$3,385,685

$3,453,206

$3,589,100

$135,894

3.9%

Utilities, Supplies & Maintenance

180,372

271,800

439,270

167,470

61.6%

Contracted Services

259,679

277,600

375,440

97,840

35.2%

Other (including IT support)

302,478

295,230

295,640

410

0.1%

Transfers

0

20,000

0

(20,000)

-100.0%

Non-personnel subtotal

$742,529

$864,630

$1,110,350

$245,720

28.4%

Police - Special Services

$4,128,214

$4,317,836

$4,699,450

$381,614

8.8%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

29

29

30

1

3.4%

Part-time Positions

12

18

18

0

0.0%



FIRE AND RESCUE SERVICES

The Department is responsible for fire suppression, fire prevention, special rescue and emergency medical services (EMS). In addition to fire and EMS calls, the Department responds to incidents involving hazardous materials and motor vehicle accidents. Total department-wide spending increases by $146,000 in 2019, mostly due to personnel costs.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

7,876,158

8,358,374

8,299,350

(59,024)

-0.7%

Pension

3,036,100

3,527,880

3,525,130

(2,750)

-0.1%

Fringe Benefits

3,124,419

4,127,060

4,285,990

158,930

3.9%

Overtime

1,507,357

981,710

1,158,330

176,620

18.0%

Premium Pay

401,011

406,785

387,490

(19,295)

-4.7%

Other Personnel

357,281

409,430

440,470

31,040

7.6%

Personnel subtotal

$16,302,326

$17,811,239

$18,096,760

$285,521

1.6%

Utilities, Supplies & Maintenance

388,081

584,580

325,960

(258,620)

-44.2%

Contracted Services

340,858

371,050

464,335

93,285

25.1%

Other (including IT support)

507,002

647,510

672,993

25,483

3.9%

Non-personnel subtotal

$1,235,941

$1,603,140

$1,463,288

($139,852)

-8.7%

Fire And Rescue Services

$17,538,267

$19,414,379

$19,560,048

$145,669

0.8%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

137

137

137

0

0.0%

Part-time Positions

0

0

0

0

N/A



Fire - Administration

This Division oversees department operations in the field, manages finances and personnel, and publically represents the Department. The Division is also responsible for coordinating with the Department of Public Works on facility and vehicle maintenance needs.


The reduction in expenditures in 2019 is mostly to due a decrease in machinery and equipment costs, shown in the utilities, maintenance and supplies category below.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

427,842

490,500

500,310

9,810

2.0%

Pension

144,490

167,380

167,230

(150)

-0.1%

Fringe Benefits

302,128

318,460

334,390

15,930

5.0%

Overtime

5,609

3,500

5,000

1,500

42.9%

Premium Pay

24,207

26,910

26,370

(540)

-2.0%

Other Personnel

10,876

14,020

14,170

150

1.1%

Personnel subtotal

$915,153

$1,020,770

$1,047,470

$26,700

2.6%

Utilities, Supplies & Maintenance

85,372

251,460

33,930

(217,530)

-86.5%

Contracted Services

13,040

14,540

87,000

72,460

498.3%

Other (including IT support)

43,708

97,070

31,900

(65,170)

-67.1%

Non-personnel subtotal

$142,121

$363,070

$152,830

($210,240)

-57.9%

Fire - Administration

$1,057,274

$1,383,840

$1,200,300

($183,540)

-13.3%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

7

7

7

0

0.0%

Part-time Positions

0

0

0

0

N/A



Fire - Emergency Medical Services

This Division provides advanced life support (ALS) to Reading's citizens and visitors.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

1,691,040

1,856,000

1,842,210

(13,790)

-0.7%

Pension

734,020

853,050

853,050

0

0.0%

Fringe Benefits

715,651

857,670

900,560

42,890

5.0%

Overtime

751,824

493,320

593,440

100,120

20.3%

Premium Pay

72,408

81,655

63,900

(17,755)

-21.7%

Other Personnel

58,391

76,310

94,210

17,900

23.5%

Personnel subtotal

$4,023,333

$4,218,005

$4,347,370

$129,365

3.1%

Utilities, Supplies & Maintenance

89,310

105,870

69,520

(36,350)

-34.3%

Contracted Services

156,534

169,070

180,085

11,015

6.5%

Other (including IT support)

253,012

227,480

172,390

(55,090)

-24.2%

Non-personnel subtotal

$498,855

$502,420

$421,995

($80,425)

-16.0%

Fire - EMS

$4,522,189

$4,720,425

$4,769,365

$48,940

1.0%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

33

33

33

0

0.0%

Part-time Positions

0

0

0

0

N/A



Fire - Special Services (Prevention Education)

The Division handles fire prevention and public education on related issues. It handles fire-related code enforcement in cooperation with the Community Development Department's Property Maintenance Division. Within the Division, the Fire Marshal's Office is responsible for arson investigations in collaboration with the Police Department.






($650,070)

2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

221,633

261,670

266,910

5,240

2.0%

Pension

88,980

103,400

103,230

(170)

-0.2%

Fringe Benefits

163,421

150,090

157,600

7,510

5.0%

Overtime

42,423

35,000

35,000

0

0.0%

Premium Pay

10,067

13,540

12,190

(1,350)

-10.0%

Other Personnel

4,965

7,230

7,360

130

1.8%

Personnel subtotal

$531,490

$570,930

$582,290

$11,360

2.0%

Utilities, Supplies & Maintenance

6,410

8,000

8,000

0

0.0%

Contracted Services

11,850

12,000

10,000

(2,000)

-16.7%

Other (including IT support)

35,341

36,800

49,780

12,980

35.3%

Non-personnel subtotal

$53,601

$56,800

$67,780

$10,980

19.3%

Fire - Special Services (Prevention Education)

$585,090

$627,730

$650,070

$22,340

3.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

4

4

4

0

0.0%

Part-time Positions

0

0

0

0

N/A



Fire - Suppression

This Division handles fire suppression and vehicular and technical rescue for Reading. It responds to hazardous material incidents and helps provide emergency medical services (EMS) as first responders. Please see the Department's EMS Division for other expenditures related to those services.


The growth in spending in 2019 is due to an increase in personnel costs as well as IT machinery and equipment costs, shown in the other expense category.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

5,517,364

5,686,850

5,625,290

(61,560)

-1.1%

Pension

2,046,360

2,378,200

2,375,770

(2,430)

-0.1%

Fringe Benefits

1,933,513

2,778,540

2,870,020

91,480

3.3%

Overtime

706,797

440,890

515,890

75,000

17.0%

Premium Pay

292,176

280,650

281,140

490

0.2%

Other Personnel

282,505

310,060

322,880

12,820

4.1%

Personnel subtotal

$10,778,715

$11,875,190

$11,990,990

$115,800

1.0%

Utilities, Supplies & Maintenance

205,324

217,090

214,510

(2,580)

-1.2%

Contracted Services

159,434

175,440

187,250

11,810

6.7%

Other (including IT support)

141,705

185,000

307,393

122,393

66.2%

Non-personnel subtotal

$506,463

$577,530

$709,153

$131,623

22.8%

Fire - Suppression

$11,285,177

$12,452,720

$12,700,143

$247,423

2.0%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

92

92

92

0

0.0%

Part-time Positions

0

0

0

0

N/A



Fire - Training

Training provides new techniques and continuing education in fire suppression and emergency medicine for Reading's firefighters. This Division also coordinates all training and certification activities for recruits.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

18,278

63,354

64,630

1,276

2.0%

Pension

22,250

25,850

25,850

0

0.0%

Fringe Benefits

9,705

22,300

23,420

1,120

5.0%

Overtime

704

9,000

9,000

0

0.0%

Premium Pay

2,154

4,030

3,890

(140)

-3.5%

Other Personnel

543

1,810

1,850

40

2.2%

Personnel subtotal

$53,635

$126,344

$128,640

$2,296

1.8%

Utilities, Supplies & Maintenance

1,665

2,160

0

(2,160)

-100.0%

Other (including IT support)

33,237

101,160

111,530

10,370

10.3%

Non-personnel subtotal

$34,901

$103,320

$111,530

$8,210

7.9%

Fire - Training

$88,537

$229,664

$240,170

$10,506

4.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

1

1

1

0

0.0%

Part-time Positions

0

0

0

0

N/A



DEPARTMENT OF COMMUNITY DEVELOPMENT

The Community Development Department ensures Reading’s property owners and residents maintain housing and building standards in accordance with community and legal guidelines to improve the quality of Reading’s neighborhoods while growing the prosperity of its communities.


The City allocated $440,000 for sidewalk repairs in 2018, which is included in the other expense category in the table below.






95,990)

2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

1,950,393

1,992,880

2,032,760

39,880

2.0%

Pension

467,756

490,940

490,940

0

0.0%

Fringe Benefits

874,052

1,012,320

1,062,980

50,660

5.0%

Overtime

20,441

12,750

12,750

0

0.0%

Premium Pay

980

420

420

0

0.0%

Other Personnel

170,510

194,280

183,530

(10,750)

-5.5%

Personnel subtotal

$3,484,133

$3,703,590

$3,783,380

$79,790

2.2%

Utilities, Supplies & Maintenance

168,816

174,650

37,620

(137,030)

-78.5%

Contracted Services

254,117

280,740

456,800

176,060

62.7%

Other (including IT support)

333,539

841,700

218,190

(623,510)

-74.1%

Non-personnel subtotal

$756,472

$1,297,090

$712,610

($584,480)

-45.1%

Department Of Community Development

$4,240,605

$5,000,680

$4,495,990

($504,690)

-10.1%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

43

42

43

1

2.4%

Part-time Positions

1

1

2

1

100.0%



Community Development - Administration

This Division oversees the Department and manages the City's use of federal grant funds issued by the U.S. Department of Housing and Urban Development. The Division also administers other state and private grant programs related to the Department's work. The City uses Community Development Block Grants (CDBG) to fund three positions and half of two others. Those grant funded expenditures are not included in the totals shown below.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

159,826

130,560

133,180

2,620

2.0%

Pension

15,546

24,550

24,550

0

0.0%

Fringe Benefits

61,428

63,928

67,130

3,202

5.0%

Premium Pay

980

0

0

0

N/A

Other Personnel

3,886

10,000

10,190

190

1.9%

Personnel subtotal

$241,666

$229,038

$235,050

$6,012

2.6%

Utilities, Supplies & Maintenance

21,100

22,510

0

(22,510)

-100.0%

Contracted Services

165

200

200

0

0.0%

Other (including IT support)

16,391

20,710

2,300

(18,410)

-88.9%

Non-personnel subtotal

$37,655

$43,420

$2,500

($40,920)

-94.2%

CD - Admin

$279,321

$272,458

$237,550

($34,908)

-12.8%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions (General Fund)

2

2

2

0

0.0%

Part-time Positions

0

0

0

0

N/A

Full-time Positions (CDBG supported)

4

4

4

0

0.0%



Community Development - Building and Trades

The Division issues permits for building repairs and renovations, including electrical, mechanical and plumbing related work. It reviews building plans and provides use and occupancy permits and inspections. It issues trade licenses for contractors working in Reading and conducts pre-construction and design review meetings with citizens, builders, developers, and contractors. The Division conducts these "one-stop shop" meetings in close collaboration with Planning and Zoning, the Department of Public Works, and the Fire Marshal's Office.


The growth in spending in 2019 is mostly due to an increase in contracted services costs.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

446,704

462,110

471,360

9,250

2.0%

Pension

88,240

85,960

85,960

0

0.0%

Fringe Benefits

156,041

158,950

166,910

7,960

5.0%

Overtime

19,464

12,750

12,750

0

0.0%

Other Personnel

35,662

35,360

37,040

1,680

4.8%

Personnel subtotal

$746,111

$755,130

$774,020

$18,890

2.5%

Utilities, Supplies & Maintenance

26,457

29,070

10,900

(18,170)

-62.5%

Contracted Services

199,252

225,000

400,000

175,000

77.8%

Other (including IT support)

50,427

61,310

27,600

(33,710)

-55.0%

Non-personnel subtotal

$276,136

$315,380

$438,500

$123,120

39.0%

Building and Trades

$1,022,247

$1,070,510

$1,212,520

$142,010

13.3%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

8

8

8

0

0.0%

Part-time Positions

0

0

0

0

N/A



Community Development - Property Maintenance

The Division enforces the City's property maintenance code and related ordinances through property inspections. It responds to housing and property maintenance complaints; provides health and safety inspections at food establishments; performs health inspections for illegal trash dumping, odors, and animal waste; and administers housing permits, health permits and mobile vendor permits.


The City allocated $440,000 for sidewalk repairs in 2018, which is included in the other expense category in the table below. There is no allocation for that work in 2019.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

1,135,969

1,228,510

1,253,080

24,570

2.0%

Pension

308,820

343,590

343,590

0

0.0%

Fringe Benefits

569,604

721,042

757,110

36,068

5.0%

Overtime

977

0

0

0

N/A

Other Personnel

93,787

96,390

98,860

2,470

2.6%

Personnel subtotal

$2,109,157

$2,389,532

$2,452,640

$63,108

2.6%

Utilities, Supplies & Maintenance

90,763

85,380

11,420

(73,960)

-86.6%

Contracted Services

18,120

18,540

21,600

3,060

16.5%

Other (including IT support)

213,028

694,240

139,740

(554,500)

-79.9%

Non-personnel subtotal

$321,911

$798,160

$172,760

($625,400)

-78.4%

Property Maintenance

$2,431,068

$3,187,692

$2,625,400

($562,292)

-17.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

28

28

28

0

0.0%

Part-time Positions

0

0

0

0

N/A



Community Development - Zoning

The Division interprets and enforces the City's zoning ordinance; reviews all building permits for compliance with the zoning ordinance; conducts research to verify the zoning classification for a given property; and responds to permit related zoning complaints. The City added a full-time Planning Manager and part-time clerk during 2018 which is reflected in the 2019 budget.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

207,895

171,700

175,140

3,440

2.0%

Pension

55,150

36,840

36,840

0

0.0%

Fringe Benefits

86,979

68,400

71,830

3,430

5.0%

Premium Pay

0

420

420

0

0.0%

Other Personnel

37,176

52,530

37,440

(15,090)

-28.7%

Personnel subtotal

$387,200

$329,890

$321,670

($8,220)

-2.5%

Utilities, Supplies & Maintenance

30,496

37,690

15,300

(22,390)

-59.4%

Contracted Services

36,581

37,000

35,000

(2,000)

-5.4%

Other (including IT support)

53,694

65,440

48,550

(16,890)

-25.8%

Non-personnel subtotal

$120,770

$140,130

$98,850

($41,280)

-29.5%

Zoning

$507,970

$470,020

$420,520

($49,500)

-10.5%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

5

4

5

1

25.0%

Part-time Positions

1

1

2

1

100.0%



LAW DEPARTMENT

The Department acts as the attorney for the City by rendering legal opinions and advice for the Mayor, City Council, and City departments. The Law Department provides guidance on federal, state, and municipal laws, including the City Charter and Administrative Code. It handles litigation and right-to-know requests and prepares and reviews contracts, liens, and legislation.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

279,152

285,070

290,780

5,710

2.0%

Pension

55,150

61,360

61,360

0

0.0%

Fringe Benefits

107,217

111,500

117,080

5,580

5.0%

Other Personnel

21,355

21,810

22,250

440

2.0%

Personnel subtotal

$462,875

$479,740

$491,470

$11,730

2.4%

Utilities, Supplies & Maintenance

12,633

13,600

0

(13,600)

-100.0%

Contracted Services

316,857

150,000

100,000

(50,000)

-33.3%

Other (including IT support)

165,790

221,410

342,000

120,590

54.5%

Non-personnel subtotal

$495,280

$385,010

$442,000

$56,990

14.8%

Law Department

$958,155

$864,750

$933,470

$68,720

7.9%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

6

6

6

0

0.0%

Part-time Positions

0

0

0

0

N/A



READING PUBLIC LIBRARY

The Reading Public Library offers books, music, and videos for lending to library card holders. It also offers computers and wireless internet access to visitors, educational programming, and practical training. The Reading Public Library is part of the larger Berks County Public Library System and has its own budget separate of City government. While the Board oversees day-to-day operations, City government owns the four library facilities and employs 10 of the employees at the Reading Public Library.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

498,767

511,980

522,220

10,240

2.0%

Pension

110,290

122,710

122,710

0

0.0%

Fringe Benefits

212,368

260,660

273,700

13,040

5.0%

Premium Pay

3,710

3,710

3,710

0

0.0%

Other Personnel

38,526

39,500

40,240

740

1.9%

Personnel subtotal

$864,791

$938,560

$962,580

$24,020

2.6%

Reading Public Library

$864,791

$938,560

$962,580

$24,020

2.6%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

10

10

10

0

0.0%

Part-time Positions

0

0

0

0

N/A



NON-DEPARTMENTAL

Some of the City's expenditures are budgeted outside of the individual departments. Non-departmental expenditures include the principal and interest payments for the City's debt, fees paid to tax collection agencies and other items. The City was able to reduce its debt service in 2017, 2018 and 2019 by using a portion of its prior year reserves to pay off debt ahead of schedule in 2016.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Pension

0

140,000

0

(140,000)

-100.0%

Fringe Benefits

58,822

4,210

0

(4,210)

-100.0%

Other Personnel

81,853

100,000

80,000

(20,000)

-20.0%

Personnel subtotal

$140,675

$244,210

$80,000

($164,210)

-67.2%

Debt Service

13,266,270

11,712,390

11,358,760

(353,630)

-3.0%

Contracted Services

1,149,367

1,108,600

1,135,900

27,300

2.5%

Other (including IT support)

1,168,036

925,033

952,724

27,691

3.0%

Transfers

2,332,356

2,332,359

2,332,360

1

0.0%

Non-personnel subtotal

$17,916,028

$16,078,382

$15,779,744

($298,638)

-1.9%

Non-Departmental

$18,056,703

$16,322,592

$15,859,744

($462,848)

-2.8%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

0

0

0

0

N/A

Part-time Positions

0

0

0

0

N/A



BOARD OF ETHICS

The Board of Ethics is a five-member board that administers and enforces the conflict of interest provision of the Charter (Section 1201) and the various prohibition sections of the Charter and the Code of Ethics.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Other (including IT support)

26,121

47,500

47,500

0

0.0%

Non-personnel subtotal

$26,121

$47,500

$47,500

$0

0.0%

Board Of Ethics

$26,121

$47,500

$47,500

$0

0.0%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

0

0

0

0

N/A

Part-time Positions

0

0

0

0

N/A



HUMAN RELATIONS COMMISSION

The Human Relations Commission enforces Pennsylvania's and Reading's anti-discrimination laws and promotes equal opportunity for all citizens and visitors of the City. There are eight uncompensated Human Relations Commissioners appointed by the Mayor, serving four-year terms under the supervision of the Managing Director. There are also three paid staff supporting the Commission and its mission.





2017

Actuals

2018

Budget

2019

Budget

2018 to 2019

Variance ($)

2018 to 2019

Variance (%)

Salaries

83,861

87,610

89,370

1,760

2.0%

Pension

22,060

24,550

24,550

0

0.0%

Fringe Benefits

40,677

44,600

46,830

2,230

5.0%

Other Personnel

6,415

30,230

30,350

120

0.4%

Personnel subtotal

$153,013

$186,990

$191,100

$4,110

2.2%

Utilities, Supplies & Maintenance

11,305

8,160

400

(7,760)

-95.1%

Contracted Services

0

0

3,000

3,000

N/A

Other (including IT support)

10,956

36,830

0

(36,830)

-100.0%

Non-personnel subtotal

$22,261

$44,990

$3,400

($41,590)

-92.4%

Human Relations Commission

$175,274

$231,980

$194,500

($37,480)

-16.2%


2017

2018

2019

2018 to 2019

2018 to 2019

Full-time Positions

2

2

2

0

0.0%

Part-time Positions

1

1

1

0

0.0%