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CITY COUNCIL


Regular Council Meeting Agenda 03/08/21
CITY COUNCIL

Meeting Agenda

 

REGULAR MEETING
COUNCIL CHAMBERS
MONDAY, MARCH 8, 2021
at the conclusion of the COW Meeting

Download PDF Here
 

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Public comment can be offered by telephone or virtual meeting application by registering with the City Clerk at 610 655 6205 by noon on the day of the business meeting or in writing through an email to This email address is being protected from spambots. You need JavaScript enabled to view it. or a letter mailed to the Council Office clearly marked “Public Comment”. Written public comment must be submitted by 4:00 pm on day of the meeting to allow time to distribute the comment submitted. The written comment received will be read into the record.

 

  1. OPENING MATTERS
    1. CALL TO ORDER
    2. INVOCATION:

      Joby & Nan Soisson, Transform Church & Celebrate Recovery

    3. PLEDGE TO THE FLAG
    4. ROLL CALL
    5. EXECUTIVE SESSIONS:

      There was an executive session at the conclusion of the March 1st COW regarding personnel as per PA Sunshine Act Title 65 § 708. Executive Sessions (a) 1.

  2. PROCLAMATIONS AND PRESENTATIONS
  3. PUBLIC COMMENT - AGENDA MATTERS:

    Due to COVID-19 also known as the Coronavirus the public speaking requirements have been modified. Public comment can be offered by telephone or virtual meeting application by registering with the City Clerk at 610 655 6205 by noon on the day of the business meeting or in writing through an email to This email address is being protected from spambots. You need JavaScript enabled to view it. or a letter mailed to the Council Office clearly marked “Public Comment”. Written public comment must be submitted by 5:00 pm on day of the meeting to allow time to distribute the comment submitted. The written comment received will be read into the record. All remarks must be directed to Council as a body and not to any individual Council member or public or elected official in attendance. Any comment that is personally offensive or impertinent will not be read into the record. Comments on agenda matters are limited to 5 minutes in length and comments on non-agenda matters are limited to 3 minutes in length.

  4. APPROVAL OF AGENDA & MINUTES
    1. Agenda:

      Meeting of March 8, 2021

    2. Minutes:

      February 22nd Regular Meeting and approving the summations of discussion from the February 22 and March 1 COW and Nominations & Appointments Committee meetings

  5. CONSENT AGENDA LEGISLATION

    The Consent Agenda is designed to provide efficient approval of non-controversial legislation that does not require discussion/debate by giving approval via acclimation when the meeting agenda is approved.  The President of Council will call Council’s attention to the list of Consent Agenda legislation at the meeting before action is taken, which allows Council to remove a piece of legislation for separate consideration. 

    1. Award of Contract –

      for LTW (Lets Think Wireless) for maintenance/ support services and software updates for the Police VSU at the cost of $83,208.99

    2. Award of Contract –

      to Vitra Systems, Tempe AZ, to upgrade the current police simulation trainer at a cost of $69,249.54 for police marksmanship training. This includes a trade value of $10,000 for our current obsolete training system.

    3. Resolution –

      authorizing the purchase of the Microsoft Server 2019 exchange licenses to modernize the email communication platform used across the entire City government from Southern Computer Warehouse (SCW), a COSTARS vendor, at the cost of $62,753.07, as authorized by the enactment of Bill No. 68-2020

    4. Resolution –

      authorizing the submission of a Joint Enterprise Zone application to the PA DCED, which offers a State tax incentive to stimulate economic development within communities (submitted by the GRCA and managed by the Greater Berks Development Fund) To be distributed on Monday

    5. Resolution –

      authorizing the disposal of the Bid Files, Tabulations, Purchase Orders, Invoices, and General Correspondence for 2011 and 2012 for the Purchasing Division, as per the Retention and Disposition Schedule for Records of Pennsylvania Municipalities issued in 2009

    6. Resolution –

      authorizing the purchase of a 2021 Transit-150 Cargo Van from Tom Masano Ford, Shillington Pa. in the amount of $36,476.95 through the use of the PA cooperative purchasing program Costars

    7. Resolution –

      authorizing the disposition of Bid Files, Tabulations, Purchase Orders, Invoices, and General Correspondence for 2011 and 2012 for the Purchasing Division, as per the PA Retention and Disposition Schedule for Records of Municipalities issued in 2009

    8. Award of Contract –

      for the replacement of the 11th and Pike Playground Fencing to ProMax Fencing, Reading, PA for the full perimeter of the park $40,725.00

    9. Resolution –

      authorizing the Police Chief to execute the Letter of Agreement with TRITECH for support services for 1 (one) year (3/22/21 – 3/22/22) and remit payment to TRITECH Software Systems in the total amount of $ $134,693.33 for the provision of those Services for Police CAD (computer aided dispatch), RMS (records management system), and Police Analytics for the police department

    10. Award of Contract –

      for purchase of a 2021 F-150 4x4 SuperCab Styleside 6.5’ box 145” WB XL (X1E) to Whitmoyer Ford Inc., Mount Joy, PA, a PA COSTARS Vendor, in the amount of $42,950.00 for the replacement of one of the Department of Fire and Rescue Services Deputy Chief’s vehicle

  6. ADMINISTRATIVE REPORT

    Written report attached.

  7. REPORT FROM OFFICE OF THE AUDITOR

    Written report attached.

  8. REPORT FROM DEPT. DIRECTORS, BOARDS, AUTHORITIES, & COMMISSIONS

    1. Charter Board – Shane McFarland
    2. Convention Center Authority – Mike Ehlerman, Mike Gombar & Mike Fiucci

  9. ORDINANCES FOR FINAL PASSAGE
    1. Bill 15-2021 –

      authorizing the write off of a General Fund receivable, approved via Bill 86-2015, from the Community Development Fund which will have the effect of increasing General Fund ‘transfer to Community Development Fund’ (an expenditure) of $500,000, and increasing Community Development Fund ‘transfer from General Fund’ (a ‘revenue’) of $500,000 Introduced at the February 22 regular meeting

    2. Bill 16-2021 –

      authorizing the write off of a net General Fund receivable from the Community Development Fund from 2015 to prior to 2002 which will have the effect of increasing General Fund ‘transfer to Community Development Fund’ (an expenditure) of $835,102.00 and ‘transfer from Community Development Fund’ (a ‘revenue’) of $69,440.95, and increasing Community Development Fund ‘transfer from General Fund’ (a ‘revenue’) of $835,102.00 and increasing ‘transfer to General Fund’ (an expenditure) of $69,440.95 Introduced at the February 22 regular meeting

    3. Bill 17-2021 –

      authorizing the write off of this net General Fund receivable from the City’s Water Fund from 2011 to prior to 2002 which will have the effect of increasing General Fund ‘transfer to Water Fund’ (an expenditure) of $2,000,000.00 and increasing City Water Fund ‘transfer from General Fund’ (a ‘revenue’) of $2,000,000.00 Introduced at the February 22 regular meeting

    4. Bill 18-2021 –

      authorizing the write off of this net General Fund payable to the City’s Capital Reserve Sewer Fund recorded between 2003 and 2005 which will have the effect of increasing General Fund ‘transfer from Capital Reserve Sewer Fund’ (a ‘revenue’) of $1,521,154.38 and increasing City’s Capital Reserve Sewer Fund ‘transfer to General Fund’ (an expenditure) of $1,521,154.38 Introduced at the February 22 regular meeting

    5. Bill 19-2021 –

      authorizing the write off of this net General Fund payable to the City’s Sewer Fund recorded between 2010 and 2012 which will have the effect of increasing General Fund ‘transfer from Sewer Fund’ (a ‘revenue’) of $2,338,270.50 and increasing City’s Sewer Fund ‘transfer to General Fund’ (an expenditure) of $2,338,270.50 Introduced at the February 22 regular meeting

  10. INTRODUCTION OF NEW ORDINANCES
    1. Ordinance -

      amending the 2021 Water Fund Budget by $47,400 to offset an increase for the Carryover to Reserve. There is no overall impact on the Water Fund Operating budget.

    2. Ordinance –

      vacating a portion of Liggett Avenue and removing it from the City’s topographical map, as requested by the petition presented by the Reading Housing Authority and recommended by the Reading Planning Commission and Public Works Department

    3. Ordinance –

      amending the City of Reading City Code Chapter 515, Subdivision and Land Development Ordinance (SALDO)

    4. Ordinance –

      amending the General Fund Budget by transferring of $123,499 from the Fund Balance to the Agency Fund Project to finance a comprehensive Citywide parking study

    5. Ordinance –

      amending the General Fund Budget by transferring $92,000 from the Fund Balance to the Agency Fund for construction costs related to the New 9th & Marion Fire Station project

    6. Ordinance –

      Liggett Ave. intersection Realignment and Topo Map revision

    7. Ordinance –

      amending the City Code Chapter 576 Vehicles and Traffic, Part 4 Parking, Section 576-404 Blocking Garage Entrance by adding rear parking areas and Section 576-407 Storage of Vehicles by removing the language regarding the parking of tractor/trailers bringing the section into compliance with the prohibition on tractor/trailer parking in Chapter 564

  11. RESOLUTIONS
    1. Award of Contract -

      for the municipal ERP project to Tyler Technologies at a cost of $1,110,468 with $700,000 available in FY 2021 and the remaining costs covered in FY 2022 for reprogramming property parcel data Tabled at the 2-22-21 regular meeting

    2. Resolution –

      reappointing Steve Belinski to the Reading Housing Authority

    3. Resolution -

      confirming the appointment of Fred Lachat as Acting City Solicitor for a 180 day period.

  12. PUBLIC COMMENT - GENERAL MATTERS

    Please see public speaking rules on second page

  13. COUNCIL BUSINESS/COMMENTS
  14. COUNCIL MEETING SCHEDULE
  15. Monday, March 8
    Committee of the Whole – 5 pm
    Regular Meeting – immediately following Committee of the Whole

    Monday, March 15
    Nominations & Appointments Committee – 4 pm
    SALDO Pub Hearing & Committee of the Whole – 5 pm

    Monday, March 22
    Committee of the Whole - 5pm
    Regular Meeting - immediately following Committee of the Whole

  16. ADJOURN