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CITY COUNCIL

Regular Council Meeting Agenda 02/22/21

CITY COUNCIL

Meeting Agenda

 

REGULAR MEETING
COUNCIL CHAMBERS
 
 
 
 
 
 
 
 
 
 
 
MONDAY, FEBRUARY 22, 2021
at the conclusion of the COW Meeting

 

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Public comment can be offered by telephone or virtual meeting application by registering with the City Clerk at 610 655 6205 by noon on the day of the business meeting or in writing through an email to This email address is being protected from spambots. You need JavaScript enabled to view it. or a letter mailed to the Council Office clearly marked “Public Comment”. Written public comment must be submitted by 4:00 pm on day of the meeting to allow time to distribute the comment submitted. The written comment received will be read into the record.

 

  1. OPENING MATTERS
    1. CALL TO ORDER
    2. INVOCATION:

      Pastors Cesar & Rhode Herrera, South 7th Street Christian Fellowship Church

    3. PLEDGE TO THE FLAG
    4. ROLL CALL
    5. EXECUTIVE SESSIONS:

      held at the Feb 8th on personnel and Feb 16th Committee of the Whole regarding agency business re PA Sunshine Act Title 65 § 708. Executive Sessions (a)1 and 5.

  2. PROCLAMATIONS AND PRESENTATIONS
  3. PUBLIC COMMENT - AGENDA MATTERS:

    Due to COVID-19 also known as the Coronavirus the public speaking requirements have been modified. Public comment can be offered by telephone or virtual meeting application by registering with the City Clerk at 610 655 6205 by noon on the day of the business meeting or in writing through an email to This email address is being protected from spambots. You need JavaScript enabled to view it. or a letter mailed to the Council Office clearly marked “Public Comment”. Written public comment must be submitted by 5:00 pm on day of the meeting to allow time to distribute the comment submitted. The written comment received will be read into the record. All remarks must be directed to Council as a body and not to any individual Council member or public or elected official in attendance. Any comment that is personally offensive or impertinent will not be read into the record. Comments on agenda matters are limited to 5 minutes in length and comments on non-agenda matters are limited to 3 minutes in length.

  4. APPROVAL OF AGENDA & MINUTES
    1. Agenda:

      Meeting of February 8, 2021

    2. Minutes:

      February 8 Regular Meeting and approving the summations of discussion from the February 8 and February 16 COW meetings

  5. CONSENT AGENDA LEGISLATION

    The Consent Agenda is designed to provide efficient approval of non-controversial legislation that does not require discussion/debate by giving approval via acclimation when the meeting agenda is approved.  The President of Council will call Council’s attention to the list of Consent Agenda legislation at the meeting before action is taken, which allows Council to remove a piece of legislation for separate consideration. 

    1. Award of Contract –

      for the municipal ERP project to Tyler Technologies at a cost of $1,110,468 with $700,000 available in FY 2021 and the remaining costs covered in FY 2022 for reprogramming property parcel data

    2. Resolution –

      authorizing the Solicitor to ACCEPT Repository Bids on 1314 Kenney St and 741-743 Neversink Alley and to REJECT Repository Bids on 818 Culvert St and 428-434 Spring Garden St

    3. Resolution -

      authorizing the amendment of Resolution 185-20 to extend the period during which the DID may remain in existence to 90 days from December 31, 2020 unless further extended by City Council, for the purpose of winding down its day-to-day operations, settling its accounts and taking all other reasonable and necessary efforts to responsibly conclude its business

    4. Resolution -

      authorizing the submission of a Joint Enterprise Zone application to the PA DCED, which offers a State tax incentive to stimulate economic development within communities (submitted by the GRCA and managed by the Greater Berks Development Fund)

  6. ADMINISTRATIVE REPORT

    Written report attached.

  7. REPORT FROM OFFICE OF THE AUDITOR

    Written report attached.

  8. REPORT FROM DEPT. DIRECTORS, BOARDS, AUTHORITIES, & COMMISSIONS

    Pagoda Foundation – Lee Olsen

  9. ORDINANCES FOR FINAL PASSAGE
    1. Bill 12-2021 -

      amending the 2021 Position Ordinance by reclassifying one position in the Human Resources Department from Human Resources Assistant to Training & Employment Coordinator Introduced at the January 25 regular meeting; Tabled at the February 8 regular meeting

    2. Bill 13-2021 -

      authorizing a budget transfer in the amount $60,000 for the Pagoda Foundation to make the contributions from 2018-2020 that were never made, as per the agreement with the Foundation Introduced at the February 8 regular meeting

    3. Bill 14-2021 -

      increasing the Property Maintenance Manager’s salary from $61,398.16 to $69,000 Introduced at the February 8 regular meeting

  10. INTRODUCTION OF NEW ORDINANCES
    1. Ordinance -

      authorizing the write off of a General Fund receivable, approved via Bill 86-2015, from the Community Development Fund which will have the effect of increasing General Fund ‘transfer to Community Development Fund’ (an expenditure) of $500,000, and increasing Community Development Fund ‘transfer from General Fund’ (a ‘revenue’) of $500,000.

    2. Ordinance –

      authorizing the write off of a net General Fund receivable from the Community Development Fund from 2015 to prior to 2002 which will have the effect of increasing General Fund ‘transfer to Community Development Fund’ (an expenditure) of $835,102.00 and ‘transfer from Community Development Fund’ (a ‘revenue’) of $69,440.95, and increasing Community Development Fund ‘transfer from General Fund’ (a ‘revenue’) of $835,102.00 and increasing ‘transfer to General Fund’ (an expenditure) of $69,440.95.

    3. Ordinance –

      authorizing the write off of this net General Fund receivable from the City’s Water Fund from 2011 to prior to 2002 which will have the effect of increasing General Fund ‘transfer to Water Fund’ (an expenditure) of $2,000,000.00 and increasing City Water Fund ‘transfer from General Fund’ (a ‘revenue’) of $2,000,000.00.

    4. Ordinance –

      authorizing the write off of this net General Fund payable to the City’s Capital Reserve Sewer Fund recorded between 2003 and 2005 which will have the effect of increasing General Fund ‘transfer from Capital Reserve Sewer Fund’ (a ‘revenue’) of $1,521,154.38 and increasing City’s Capital Reserve Sewer Fund ‘transfer to General Fund’ (an expenditure) of $1,521,154.38.

    5. Ordinance –

      authorizing the write off of this net General Fund payable to the City’s Sewer Fund recorded between 2010 and 2012 which will have the effect of increasing General Fund ‘transfer from Sewer Fund’ (a ‘revenue’) of $2,338,270.50 and increasing City’s Sewer Fund ‘transfer to General Fund’ (an expenditure) of $2,338,270.50.

  11. RESOLUTIONS
    1. Resolution –

      authorizing a promotion salary for the Codes Manager from $61,398 to $69,000, which is a greater than 3% increase, retroactive to January 1, 2021.

    2. Resolution -

       

  12. PUBLIC COMMENT - GENERAL MATTERS

    Please see public speaking rules on second page

  13. COUNCIL BUSINESS/COMMENTS
  14. COUNCIL MEETING SCHEDULE
  15. Monday, March 1
    Nominations & Appointments Committee – 4 pm
    Committee of the Whole - 5pm

    Monday, March 8
    Committee of the Whole – 5 pm
    Regular Meeting – immediately following Committee of the Whole

    Monday, March 15
    Nominations & Appointments Committee – 4 pm
    SALDO Pub Hearing & Committee of the Whole – 5 pm

  16. ADJOURN