Specifications - Uniform Rentals

 

SPECIFICATIONS

 

Uniform Rentals

 

DEPARTMENT OF PUBLIC WORKS

CITY OF READING, PENNSYLVANIA

 

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TABLE OF CONTENTS

 

NOTICES AND INSTRUCTIONS

Notice to Contractors 3

Instructions to Contractors 4

DOCUMENTS TO BE SUBMITTED WITH PROPOSAL

Proposal Form 13

Proposal Bond 16

Non-Collusion Affidavit 20

CONTRACT DOCUMENTS

Contract 24

Performance Bond 27

Payment Bond 31

Statement Accepting Provisions of PA Workers’ Compensation Act 37

Indemnity Agreement 38

Stipulation Against Liens 39

Non-Discrimination Statement 40

Notice to Proceed 41

GENERAL PROVISIONS 43

TECHNICAL SPECIFICATIONS 57

BID FORM UNIFORM RENTAL SERVICE 65

NO BID REPLY FORM 73

 

CITY OF READING, PENNSYLVANIA NOTICE TO CONTRACTORS

The City of Reading will receive sealed proposals for Uniform Rentals at the office of the City Purchasing Coordinator, Rm. 2-45, City Hall, 815 Washington Street, Reading, PA 19601 until 3:00 P.M., prevailing time on Friday, January 6, 2017.

 

Specifications and Proposal Forms for the above work can be obtained at the Office of the Purchasing Coordinator, City Hall or on the City’s website at www.readingpa.gov.

 

Surety in the amount of ten percent (10%) of the proposal shall accompany each proposal. A certified check or proposal bond will be accepted.

 

The City of Reading reserves the right to accept or reject any and all proposals, and to accept or reject any part of any proposal that may not be in the public interest.

 

Attention is called to the fact that employees shall not be discriminated against because of race, color, age, religion, sex, national origin or sexual orientation.

 

Tammi Reinhart Purchasing Coordinator

INSTRUCTIONS TO CONTRACTORS NOTICE OF LETTING

Proposals for Uniform Rentals for City of Reading, will be received by the Purchasing Coordinator until 3:00 P.M., prevailing time, on Friday, January 6, 2017, City Hall, Rm. 2-45, 815 Washington Street, Reading, PA 19601.

 

PRE-PROPOSAL MEETING (if specified) There will be no pre bid meeting for this project. PROPOSAL SUBMISSION

Proposals shall be submitted in duplicate on the "Proposal Forms" included in the specifications for the work, and shall be based on the specifications. Each proposal should be submitted in a sealed envelope, and shall plainly indicate on it the title of the proposal, and the date for receiving the proposals. This shall be delivered to the City Purchasing Coordinator on or before the time stated in the NOTICE TO CONTRACTORS.

 

Proposals received at the Office of the Purchasing Coordinator after the hour specified, will not be considered. Contractors are invited to be present at the opening of proposals.

 

BONDS

 

Security, in the amount of ten percent (10%) of the proposal price shall accompany each proposal. This security may be a Certified or Cashier's Check, or a Proposal Bond furnished by a surety company, satisfactory to the City of Reading. The successful contractor, upon award of contract, shall furnish at the time of execution of the same, Payment Bond and a Performance Bond by a surety company acceptable to the City of Reading, in an amount equal to ONE HUNDRED PERCENT (100%) of the contract, to guarantee satisfactory performance. All bonds are subject to approval by the City Solicitor.

 

In case the contract is awarded to a contractor who fails to enter the contract or to deliver all required bonds and affidavits, the cash or check deposited shall become absolute property of the City; or if a bond has been deposited, it shall become payable immediately. Cash, checks or bonds deposited will be returned to unsuccessful vendors as soon as the contract is awarded, or all bids rejected.

 

INSURANCE

 

The Contractor, at the time of execution of the contract, shall also furnish the City with insurance certificates of adequate limits, as later indicated, to protect the City of Reading, its agents, and employees from any litigation involving Worker's Compensation, Public Liability and Property Damage, involved in the work. All subcontractors must also furnish copies of their liability insurance and Worker's Compensation Insurance certificates to the City. No subcontractor will be allowed to perform any work under this contract by the City unless such certificates are

submitted to and approved by the City beforehand.

 

WORKER'S COMPENSATION AND PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE

 

The status of the Contractor in the work to be performed by him/her is that of any independent Contractor and as such, he/she shall properly safeguard against any and all injury or damage to the public, to public and private property, materials and things, and as such he/she alone shall be responsible for any and all damage, loss or injury to persons or property that may arise, or be incurred, in or during the conduct or progress of said work without regard to whether or not the Contractor, his/her sub-contractors, agents, or employees have been negligent, and the Contractor shall keep the City free and discharged of and from any and all responsibility and liability therefore of any sort or kind. The Contractor shall assume all responsibility for risks or casualties of every description, for any or all damage, loss or injury to persons or property arising out of the nature of the work from the action of the elements, or from any unforeseen or unusual difficulty. The Contractor shall assume and be liable for all blame and loss of whatsoever nature by reason of neglect or violation of any Federal, State, County or Local laws, regulations, or ordinances; the Contractor shall indemnify and save harmless the City from all suits or actions at law of any kind whatsoever in connection with this work and shall if required by the City, produce evidence of settlement of any such action before final payment shall be made by the City. Contractor's Liability Insurance Certificate shall include the save harmless clause and shall be filed with the City.

 

The Contractor shall maintain such insurance as will protect him/her from claims under workers’ compensation acts and from claims for damages because of bodily injury, including death, and property damage, which may arise from and during operations under this Contract, whether such operations be by himself, by any subcontractor or anyone directly or indirectly employed by either of them. Contractor's liability insurance shall be in the names of the Contractor and the City, as their respective interests may appear. Certificates of such insurance shall be filed with the City.

 

The minimum amount of liability insurance to be maintained by the Contractor during the life of the contract shall be as follows:

 

Comprehensive General Liability – for bodily injury and property damage – including any liability normally covered by a general liability policy with limits of not less than

$1,000,000 per occurrence and $2,000,000 in the annual aggregate.

 

Business Automobile Liability – For owned, non-owned, leased and hired vehicles with a combined single limit of not less than $1,000,000 for bodily injury and property damage.

 

Professional Liability – in minimum amounts of $1,000,000 per occurrence and

$2,000,000 aggregate.

 

Worker’s Compensation – Statutory limits in each state in which Service Provider is required to provide Worker’s Compensation coverage including “All States” and

“Voluntary Compensation” endorsement, and a Waiver of Subrogation endorsement in favor of the County.

 

Employer’s Liability – with limits of not less than $100,000 Accident – Each Accident,

$100,000 Disease – Each Employee; and $500,000 Disease – Policy Limit.

 

Prior to commencement of performance of this Agreement, Contractor shall furnish to the City a certificate of insurance evidencing all required coverage in at least the limits required herein, naming the City of Reading, its elected officials, agents, and employees as additional insureds under the Comprehensive General Liability coverage, and providing that no policies may be modified or cancelled without thirty (30) days advance written notice to the City. Such certificate shall be issued to: City of Reading, 815 Washington Street, Reading, PA 19601. All policies shall be in effect with companies holding an A.M. Best rating of “A-” or better and shall be licensed to do business in the Commonwealth of Pennsylvania. Such companies shall also be acceptable to the City.

 

Please forward a certificate of insurance verifying these insurance requirements.

 

Errors and omissions insurance to cover any pollution liability incidents that may occur as a result of faulty testing procedures, methods and/or results.

 

Liability insurance shall include automobile coverage, including “hired automobiles and non- ownership automobiles.

 

All subcontractors performing work under this contract must furnish to the city a copy of their Certificate of Insurance for Workers’ Compensation and liability for bodily injury and property damage.

 

Please provide verification for Pesticide or Herbicide Applicator Coverage. WAGES AND EMPLOYMENT REQUIREMENTS

Each bidder shall include in their proposal a statement that they pay not less than the prevailing wages, if required.

 

EQUAL EMPLOYMENT OPPORTUNITY

 

During the performance of this Contract, the Contractor agrees as follows:

 

The Contractor will not discriminate against any employees or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices which may be provided

by the City setting forth the provisions of this nondiscrimination clause.

 

The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

 

The Contractor will send to each labor union or representative of workers with which the Contractor has a collective bargaining agreement or other contract or understanding, a notice advising the labor union or workers' representatives of the Contractor, commitments under this Section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

 

In the event of the Contractor's noncompliance with the non-discrimination clauses of this Contract or with any of the said rules, regulations, or orders, this Contract may be cancelled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further City contracts.

 

The Contractor will include the provisions of these paragraphs in every subcontract or purchase order unless exempted.

 

EMPLOYMENT OF CERTAIN PERSONS PROHIBITED

 

No person who, at the time, is serving sentence in a penal or correctional institution shall be employed on the work covered by this Contract.

 

SUPERVISION OF WORKERS

 

The Contractor shall provide qualified supervision of each crew at all times while working under this contract. Each supervisor shall be authorized by the Contractor to act upon all directives issued by the City. Failure for the supervisor to act on said directives shall be sufficient cause to give notice that the contractor is in default of the contract unless such directives would create potential personal injury or safety hazards.

 

The contract will be under the direct supervision of the City or its authorized representatives. Any alterations or modifications of the work performed under this contract shall be made only be written agreement between the Contractor and the City authorized representatives and shall be made prior to commencement of the altered or modified work. No claims for extra work or materials shall be allowed unless covered by written agreement.

 

SUBCONTRACTS

 

The Contractor will not be allowed to subcontract work under this contract unless written approval is granted by the City. The Subcontractor, as approved, shall be bound by the conditions of the contract between the City and the Contractor. The authorization of a Subcontractor is to perform in accordance with all terms of the contract and specifications. All required notices, work orders, directives, and requests for emergency services will be directed to the Contractor. All directions given to the Subcontractor in the field shall bind the Contractor as

if the notice had been given directly to the Contractor. QUALITY

Where a certain article or "Approved Equal" is specified and the contractor intends to furnish an article which the contractor considers equal to the one named, the contractor must specify in the proposal the name and grade of said article. All disputes concerning grade and quality of materials or work shall be determined by a person duly authorized by City Council.

 

TIME OF COMPLETION

 

The contractors are herewith cautioned that the time of completion indicated in their proposal must be complied with. To insure timely completion, the successful contractor will be required to furnish adequate equipment, and qualified personnel in sufficient numbers at all times.

 

Where a date is set for delivery of materials or the performance of work, said materials must be delivered, or work performed, in accordance with the specifications or description herein contained on or before said date, or the order to the delinquent party will be cancelled and awarded to the next lowest responsible contractor.

 

BUSINESS PRIVILEGE TAX

 

The City of Reading imposes a Business Privilege License, at $55.00 per calendar year. In addition, a Business Privilege Tax is imposed at the service rate of 2 ¼ mills upon the gross receipts attributable to business conducted within the City of Reading.

 

PERMITS/LICENSES

 

The Contractor shall, at his expense, pay all fees and procure all necessary licenses and permits needed to conduct the work required under the terms of this contract. The Contractor shall give any and all necessary formal notices required in conjunction with the lawful prosecution of the work of this contract.

 

BASIS OF PAYMENT

 

All prices to be quoted F.O.B. Reading, PA destination. The City of Reading is tax exempt.

 

OBSERVANCE OF LAWS, ORDINANCES AND REGULATIONS

 

The Contractor at all times during the term of this contract shall observe and abide by all Federal, State, and Local laws which in any way affect the conduct of the work and shall comply with all decrees and orders of courts of competent jurisdiction. The Contractor shall comply fully and completely with any and all applicable State and Federal Statutes, rules and regulations as they relate to hiring, wages, and any other applicable conditions of employment.

WITHDRAWAL OF PROPOSALS

 

Bidder will be given permission to withdraw any proposals after they have been received by the City's Purchasing Coordinator at his/her office, provided said request is in writing and properly signed. No proposals may be withdrawn for a period of thirty (30) days following the formal opening and receipt of proposals by City Council.

 

After a proposal has been opened, it may not be withdrawn except as provided by Act of January 23, 1974, P.L. 9 No. 4 as same may be amended.

NO CONTACT POLICY

 

After the date and time established for the receipt of proposals by the city, any contact by any proposer with any city representative, other than the Purchasing Coordinator, concerning the RFP is prohibited. Any such unauthorized contact may cause the disqualification of the proposer from this procurement action.

 

CITY VENDOR PREFERENCE

 

Per its charter, the city reserves the right to offer a ten percent (10%) preference to a business or individual headquartered in the city.

 

PROPOSAL REJECTION

 

The City of Reading reserves the right to reject any or all proposals and to accept or reject any part of any proposal. It also reserves the right to waive any technical defects or minor irregularities, which in its discretion, is in the best interest of the City.

 

EXECUTION OF CONTRACT

 

The successful vendor shall, within ten (10) calendar days after mailing of contract documents by the City to the Principal, enter into contract with the City on form as included within the proposal documents for the appropriate bonds, indemnities and insurances required hereunder.

 

The contract, when executed, shall be deemed to include the entire agreement between the parties; the Contractor shall not base any claim for modification of the contract upon any prior representation or promise made by the representatives or the City, or other persons.

 

All attachments are considered as part of this document. METHOD OF PAYMENT

All City of Reading disbursement requests on this contract shall be based and computed on invoices submitted by the Contractor/Successful Vendor or approved representative (Manager) on a monthly basis for actual work done according to the contract specifications and City codes and approved by a City official or person representing a City official (Parks Superintendent).

 

The City shall have the right to withhold disbursement funds if in the City's opinion work for

which payment has been requested is of poor workmanship, contrary to any applicable codes and contract specifications, violation of appropriate paperwork requirements that are not up to date and approved for this billing period, Contractor/Successful Vendor fails to comply with this Agreement, or for other conditions or circumstances which the City deems not to be in the best interest of the public.

 

NOTICE TO PROCEED

 

The Contractor shall begin work on the job site within five (5) days after receiving Notice to Proceed from the City.

 

DISCONTINUANCE OF WORK

 

Any practice obviously hazardous as determined by the City shall be immediately discontinued by the Contractor upon receipt of either written or oral notice to discontinue such practice.

 

CONTRACT TERMINATION

 

The City shall have the right to terminate a contract or a part thereof before the work is completed in the event:

 

  1. Previous unknown circumstances arise making it desirable in the public interest to void the contract.

  2. The contractor is not adequately complying with the specifications.

  3. The contractor refuses, neglects, or fails to supply properly trained or skilled supervisory personal and/or workers or proper equipment.

  4. The contractor in the judgment of the City is unnecessarily or willfully delaying the performance and completion of the work.

  5. The contractor refuses to proceed with work when and as directed by the City.

  6. The contractor abandons the work.

 

QUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS

 

To ensure fair consideration for all firms, the City prohibits communication to or with any department director, division manager, or employee during the submission process with the exception of those questions relative to interpretation of specifications or the proposal process. Such communications initiated by a firm may be grounds for disqualifying the offending firm from consideration for award of the proposal and/or any future proposal.

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No interpretations of the meaning of the RFP documents will be made to any bidder orally. Every request for such interpretation shall be in writing to the City of Reading Purchasing Office, and to be given consideration must be received in writing prior to 2:00 PM on Monday, December 26, 2016. Direct inquiries to:

 

Juanita Komoro Purchasing Assistant City Hall, Rm. 2-45 815 Washington Street

Reading, PA 19601

FAX - (610) 655-6427

Juanita.Komo ro@read ingp a. go v

 

Any and all such interpretation will be in the form of an Addendum to the Contract Documents and will be issued to all prospective firms by Friday, December 30, 2016.

 

Additionally, the City prohibits communications initiated by a proposer to the City Official or employee evaluating or considering the proposals prior to the time an award decision has been made. Any communication between proposer and the City will be initiated by the appropriate City Official or employee in order to obtain information or clarification needed to develop a proper, accurate evaluation of the proposal. Such communications initiated by a proposer may be grounds for disqualifying the offending proposer from consideration for award of the proposal and/or any future proposal.

 

DOCUMENTS TO BE SUBMITTED WITH BID

PROPOSAL FOR

UNIFORM RENTALS READING, PENNSYLVANIA

 

Proposal of

 

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(Name)

 

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(Address)

 

TO: Mayor Wally Scott City of Reading

815 Washington Street

Reading, PA 19601

 

In conformity with City specifications, all as prepared by the City Division of Parks and after an examination of the sites of the work, and the Contract Documents, including the instructions to Contractors, Form of Proposal, Proposal Bond and Conditions, the undersigned submits this proposal, and encloses herewith as proposal guaranty, a Certified or Treasurer's Check, or Proposal Bond, in an amount not less than 10% of the proposal herein submitted, which it is understood will be forfeited if this proposal is accepted by the City of Reading, and the undersigned fails to furnish approved bonds and execute the contract within the time stipulated; otherwise, the guarantee will be returned.

 

The undersigned declares that no Member of Council, Director of Department or Division Manager, deputy thereof or clerk therein, or other officer of the City of Reading, is directly or indirectly interested as principal, surety of otherwise in this proposal or has any supervision or overall responsibility for the implementation in administration of the contract.

 

It is certified that the undersigned is the only person(s) interested in this proposal as principal and that the proposal is made without collusion with any person, firm, or corporation.

 

It is hereby agreed to execute the contract and furnish surety company bonds, on the forms enclosed in the Contract Documents, in the amount of 100% of the contract price within ten (10) days of mailing of the contract documents from the City to the Principal, and to begin work within five (5) days after receipt of Notice to Proceed from the City of Reading.

 

It is proposed to furnish and deliver all materials, tools, equipment, power, tests and transportation, perform all labor, superintendence, and all means of construction, and do all

incidental work, and to execute, construct and finish in an expeditious and workman-like manner, in accordance with the plans and specifications, to the satisfaction and acceptance of the Department of Parks & Public Property of the City of Reading and its Engineer or Architect, for Weed and Vegetation Control Services at the locations specified, for the total sum as herein bid:

 

TOTAL PRICE:

 

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(Written)

 

($ ).

(Figures)

 

IN WITNESS WHEREOF, this proposal has been executed this day of

A.D. 20 .

by the setting hereunto of his or its hand and seal.

 

FOR INDIVIDUAL:

 

_ (Seal) FOR CORPORATION:

 

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(Name of Corporation) By:

 

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(Official Title) Attest:

 

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(Secretary or Asst. Secretary)

FOR PARTNERSHIP:

 

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(Name of Partnership) By:

_ (Seal)

 

_ (Seal) Partners

FORM OF BID BOND BOND

KNOW ALL MEN BY THESE PRESENTS that we, the undersigned,

 

, as Principal (the "Principal"), and

 

a corporation organized and existing under laws of the of , as Surety (the "Surety"), are held and firmly bound unto

as Obligee (the "Obligee"), as hereinafter set forth, in the full and just sum of Dollars ($ ), lawful money of the United States of America, for the payment of which sum we bind ourselves, our heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.

WITNESSETH THAT:

 

WHEREAS, the Principal herewith is submitting a Proposal to the Obligee to perform the

Work in connection with the construction of

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pursuant to plans, specifications and other documents constituting the Contract Documents which are incorporated into said Proposal by reference (the "Contract Documents"), as prepared by the Division of Parks, City Hall, 8th & Washington Streets, Reading, PA 19601.

 

WHEREAS, it is a condition of the receipt and consideration by the Obligee of said Proposal that it shall be accompanied by proposal guaranty to be held by the Obligee on terms hereinafter set forth.

 

NOW, THEREFORE, the condition of this Bond shall be such that, if the Principal, within ten

(10) days after mailing of contract document by the City to Principal, shall furnish to the Obligee a Performance Bond and a Payment Bond and, upon award of a contract to him by he Obligee, shall execute and deliver the Agreement and furnish to the Obligee proper evidence of effectiveness of insurance coverage, respectively within the time, in the forms and in the amounts, as appropriate, required by the Contract Documents, then this Bond shall be void, otherwise, this Bond shall remain in full force and effect.

The Principal and the Surety agree to pay to the Obligee the difference between the amount of said Proposal, as accepted by the Obligee, and any higher amount for which the required work shall be contracted for by the Obligee, together with any additional advertising costs, architect's fees, legal fees and any all other fees and expenses incurred by the Obligee by reason of the failure of the Principal to enter into such Agreement with the obligee, or to furnish such Contract Bonds, or to furnish evidence of effectiveness of such insurance coverage; Provided, however, that (1) the obligation of the Surety shall not exceed the stated principal amount of this Bond; and (2) if the Obligee should not procure an executed contract with any other person for the performance of the work contemplated in said Proposal, as accepted by the Obligee, upon the same terms and conditions, other than price, as provided in the Contract Documents, within the period provided in the Contract Documents during which no proposals of contractors may be withdrawn, whether because of the lack of other proposals, or because of the inability or refusal of any other contractor to enter into an appropriate contract, or because the cost under any higher proposal would be greater than the Obligee shall determine, in its sole discretion, that it can afford, then the Principal and the Surety agree to pay to the Obligee the full amount of this Bond as liquidated damages.

 

IN WITNESS WHEREOF, the Principal and the Surety cause this Bond to be signed, sealed and delivered this day of , 20 .

 

(INDIVIDUAL PRINCIPAL)

 

 

Witness:

_ (Seal) (Signature of Individual)

 

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Trading and Doing Business as:

 

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(PARTNERSHIP PRINCIPAL)

 

 

Witness:

_ (Seal) (Name of Partnership)

 

 

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Witness:

By: _ (Seal)

(Partner)

 

 

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Witness:

By: _ (Seal)

(Partner)

 

By: _ (Seal)

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(Partner)

 

Witness:

 

By: _ (Seal)

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(Partner)

 

(CORPORATION PRINCIPAL)

 

Attest:

 

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(Asst. Secretary)

 

(Corporate Seal)

 

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(Name of Corporation)

 

By: (Vice) President

or (if appropriate)

 

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(Name of Corporation)

 

By: (Officer or Auth. Rep.)

Title:

 

*Attach appropriate proof, dated as of the same date as the Bond, evidencing authority to execute in behalf of the corporation.

Signed

 

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(Title)

 

Subscribed and sworn to before me on this day of , 20

 

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(Title)

 

My commission expires:

 

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(Corporation Surety)

 

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(Name of Corporation)

 

By: Attorney-in-fact

 

Witness:

 

 

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(Corporate Seal)

 

**Attach an appropriate power of attorney, valid and in effect as of the date of this affidavit, evidencing the authority of the Attorney-In-Fact to act in behalf of the corporation.

NON-COLLUSION AFFIDAVIT INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

  1. This Non-Collusion Affidavit is material to any contract pursuant to this proposal. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.

     

  2. This Non-Collusion affidavit must be executed by the member, officer, or employee of the bidder who is authorized to legally bind the bidder.

     

  3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval, or submission of the bid.

     

  4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

     

  5. The term "complementary bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any form of bid submitted for the purpose of giving a false appearance of competition.

     

  6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

    NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

     

    State of

     

    County of

     

    , being first duly sworn, deposes and says that:

     

    1. He/She is (Owner, Partner, Officer, Representative or Agent)

      of , the Bidder that has submitted the attached Bid or Bids;

       

    2. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

       

    3. Such Bid is genuine and is not a collusive or sham Bid;

       

    4. Neither the said Bidder nor any of its officers; partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication of conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overheld, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Reading or any person interested in the proposed Contract;

       

    5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant; and,

       

    6. Neither the said Bidder nor any of its officers, partners, owners, agents or parties in interest, have any interest, present or prospective, that can be reasonably construed to result in a conflict of interest between them and the City of Reading, which the Bidder will be required to perform.

I state that understands and acknowledges that the above (Name of Firm)

representations are material and important, and will be relied on by the City of Reading in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the City of Reading of the true facts relating to the submission of bids for this contract.

 

 

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(Name and Company Position)

 

SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF , 20

 

 

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Notary Public

My Commission Expires

 

CONTRACT DOCUMENTS

C O N T R A C T

 

NOTE; This contract is not to be filled in until contract is awarded.

 

THIS AGREEMENT, made and concluded this _ day of

, in the year two thousand and , by and between the City of Reading, a municipal corporation of the Commonwealth of Pennsylvania, located in the County of Berks, said Commonwealth, party of the first part, and , Contractor, party of the second part, pursuant to law and to the provisions and requirements of the ordinance of the City of Reading, Pennsylvania.

 

WITNESSETH, that the parties to these presents, each in consideration of the agreements on the part of the other herein contained, have agreed, and hereby do agree, the party of the first part for itself, its successors and assign, and the party of the second part for itself, himself, or themselves, its successors, or his or their executors and administrators as follows:

 

CONTRACTOR'S GENERAL AGREEMENT. The Contractor covenant, promises and agrees to and with the party of the first part, for the consideration hereinafter mentioned and contained, and under the penalty expressed in a bond bearing date of and hereto attached, to furnish all the material, machinery, equipment, tools, labor and transportation, except as hereinafter otherwise provided, at his own cost, necessary or proper for the purpose of executing the work embraced in this contract in a good, substantial and workmanlike manner, and in strict accordance with the specifications pertaining to this contract a herein contained.

 

PARTS OF CONTRACT. The Location Map; Notice to Contractors; Bid Instructions; Documents to be Submitted with Bid; Contract Documents; Documents to be Submitted During the Course of the Contract; Wage Rate Determinations; Notice of Preconstruction Requirements and Pre-Construction Conference Questionnaire; Affirmative Action Requirements; General Provisions; Supplementary General Terms and Conditions; Technical Specifications; Supplementary Technical Specifications; and Correspondence and Supportive Documentation shall each form a part of the Contract.

 

THE CONTRACT SUM. The City shall pay the Contractor for the performance of the Contract, subject to additions and deductions provided therein, in current funds as follows:

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(state here the lump sum amount, unit prices, or both as desired in individual cases.)

 

Where the quantities originally contemplated are so changed that application of the agreed unit price to the quantity of work performed is shown to create a hardship to the Owner or the Contractor, there shall be an equitable adjustment of the Contract to prevent such hardship.

STIPULATED DAMAGES. The Contractor shall begin work within five (5) days of receipt of written notice from the applicable Director, to do so. If the Contractor fails to complete and finish the work in conformity with the terms and provisions of this Contract within the time herein before specified, he shall pay to the City the sum of One Hundred Dollars ($100.00) for each and every day thereafter, including Sundays and holidays, that the finishing of the Contract is delayed, which sum shall be construed as stipulated and liquidated damages and not as a penalty and shall be deducted from the amount due by the terms of the Contract; provided, however, that in case of justifiable delay, the City shall extend the time for completion of said work as provided for in Article G.7, but no extension of time for any reason beyond the time fixed herein for the completion of the work shall be deemed a waiver by the City of the right to abrogate this Contract for abandonment for delay.

 

LIENS. Neither the final payment nor any part of the retained percentage shall become due until the Contractor, if required, shall deliver to the City a complete release of all liens arising out of this Contract, or receipts in full in lien thereof, and, if required in either case, an affidavit that so far as he has knowledge or information the release and receipts include all the labor and material for which a lien could be filed. If any lien remains unsatisfied after all payments are made, the Contractor shall refund to the City all monies that the latter may be compelled to pay in discharging such a lien, including all costs and a reasonable attorney's fee.

 

BASIS OF CONTRACT. This contract is founded on

 

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IN WITNESS WHEREOF, the said City of Reading has caused this Agreement to be executed by its Mayor, and its corporate seal to be hereunto affixed, duly attested by its City Clerk, and the party of the second part.

 

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the day and year first above written.

 

CITY OF READING

 

BY:

Mayor

 

ATTEST:

 

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City Clerk

 

Signed and Sealed in the Presence of

 

 

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CONTRACTOR

 

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PRESIDENT

 

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SECRETARY

 

CONTRACT NO.

PERFORMANCE BOND

 

Know all men by these presents that we,

herein after called the Principal, and , hereinafter called the SURETY, a corporation organized and existing under the laws of the state of Pennsylvania are held and firmly bound unto the City of Reading, hereinafter called the OBLIGEE, as hereinafter set forth, in the full and just sum of Dollars & 00/100 ($ ), lawful money of the United States of America, for the payment of which sum we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

 

WITNESSETH THAT:

 

WHEREAS, the PRINCIPAL heretofore submitted to the OBLIGEE a certain proposal, dated , 20 , to perform the WORK for the OBLIGEE, in connection with the

 

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WHEREAS, the OBLIGEE is a "contracting body" under provisions of the Act of the General Assembly of the Commonwealth of Pennsylvania, approved by the Governor on December 20, 1967, known and cited as the "Public Works Contractors Bond Law of 1967", PL 869 (the Act"); and

 

WHEREAS, the Act, in Section 3(a), requires that, before an award shall be made to the PRINCIPAL by the OBLIGEE in accordance with the PROPOSAL, the PRINCIPAL shall furnish this BOND to the OBLIGEE, with this Bond to become binding upon the award of the CONTRACT to the PRINCIPAL by the OBLIGEE in accordance with the PROPOSAL; and

 

WHEREAS, it also is a condition of the CONTRACT DOCUMENTS that this BOND shall be furnished by the PRINCIPAL to the OBLIGEE; and

 

WHEREAS, under the CONTRACTOR DOCUMENTS, it is provided, inter alia, that if the PRINCIPAL shall furnish this BOND to the OBLIGEE, and if the OBLIGEE shall make an award to the PRINCIPAL in accordance with the PROPOSAL, then the PRINCIPAL and the OBLIGEE shall enter into a CONTRACT with respect to performance of the WORK, the form of which CONTRACT is set forth in the CONTRACT DOCUMENTS.

 

NOW, THEREFORE, the terms and conditions of this BOND are and shall be that if the PRINCIPAL and any SUBCONTRACTOR of the PRINCIPAL to whom any portion of the WORK shall be subcontracted, and if all assignees of the PRINCIPAL and of any such SUBCONTRACTOR, promptly shall pay or shall cause to be paid, in full, all money which may be due any claimant supplying labor or materials in the prosecution and performance of the

WORK in accordance with the CONTRACT DOCUMENTS, including any amendment, extension or addition to the CONTRACT DOCUMENTS, for material furnished or labor supplied or labor performed, then this BOND shall be void; otherwise, this BOND shall be and shall remain in force and effect.

 

This BOND, is executed and delivered under and subject to the Act, to which reference hereby is made.

 

The PRINCIPAL and the SURETY agree that any alterations, changes and/or additions to the CONTRACT DOCUMENTS, and/or any alterations, changes and/or additions to the WORK to be performed in accordance with the CONTRACT DOCUMENTS, and/or any alterations, changes and/or additions to the CONTRACT, and/or any giving by the OBLIGEE of any extensions of time for the performance of the WORK in accordance with the CONTRACT DOCUMENTS, shall not release, in any manner whatsoever, the PRINCIPAL and the SURETY, or either of them, or their heirs, executors, administrators, successors and assigns, from liability and obligations under this BOND; and the SURETY, for value received, does waive notice of any such alterations, changes, additions, extensions of time, act of forbearance and/or reduction of retained percentage.

 

IN WITNESS WHEREOF, the PRINCIPAL and the SURETY cause this bond to be signed, sealed and delivered this day of , 20 .

 

(INDIVIDUAL PRINCIPAL)

 

 

Witness:

_ (Seal) (Signature of Individual)

 

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Trading and Doing Business as:

 

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(PARTNERSHIP PRINCIPAL)

 

 

Witness:

_ (Seal) (Name of Partnership)

 

 

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Witness:

By: _ (Seal)

(Partner)

 

 

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Witness:

By: _ (Seal)

(Partner)

 

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By: _ (Seal)

(Partner)

 

Witness:

 

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By: _ (Seal)

(Partner)

 

(CORPORATION PRINCIPAL)

 

Attest:

 

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(Asst. Secretary)

 

(Corporate Seal)

 

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(Name of Corporation)

 

By: (Vice) President

or (if appropriate)

 

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(Name of Corporation)

 

By: (Officer or Auth. Rep.)

Title:

 

*Attach appropriate proof, dated as of the same date as the Bond, evidencing authority to execute in behalf of the corporation.

Signed

 

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(Title)

 

Subscribed and sworn to before me on this day of , 20

 

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(Title)

 

My commission expires:

 

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(Corporation Surety)

 

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(Name of Corporation)

 

By: Attorney-in-fact

 

Witness:

 

 

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(Corporate Seal)

 

**Attach an appropriate power of attorney, valid and in effect as of the date of this affidavit, evidencing the authority of the Attorney-In-Fact to act in behalf of the corporation.

PAYMENT BOND

 

Know All Men by These Presents That We,

(CONTRACTOR)

 

hereinafter called the PRINCIPAL, and ,

(SURETY)

 

hereinafter called the SURETY, a corporation organized and existing under

 

laws of the

of

are held and firmly bound unto

 

, hereinafter called the OBLIGEE, as hereinafter set forth, in

 

the full and just sum of

dollar ( ),

 

lawful money of the United States of America, for the payment of which we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

Witnesseth That:

 

WHEREAS, the PRINCIPAL heretofore submitted to the OBLIGEE a certain PROPOSAL, dated , 20 , to perform the WORK for the OBLIGEE, in connection with the

 

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as set forth in the CONTRACT, DOCUMENTS; and Public Affairs, City of Reading, Pennsylvania.

WHEREAS, the OBLIGEE is a "contracting body" under provisions of the Act of the General Assembly of the Commonwealth of Pennsylvania, approved by the Governor on December 20, 1967, known as and cited as the "Public Works Contractors" Bond Law of 1967", P L 869 (the Act"): and

 

WHEREAS, the Act, in section 3(a), requires that, before an award shall be made to the PRINCIPAL by the OBLIGEE in accordance with the PROPOSAL, the PRINCIPAL shall furnish this BOND to the OBLIGEE, with this BOND to become binding upon the award of a CONTRACT to the PRINCIPAL by the OBLIGEE in accordance with the PROPOSAL: and

WHEREAS, it also is a condition of the CONTRACT DOCUMENTS that this BOND shall be furnished by the PRINCIPAL to the OBLIGEE; and

 

WHEREAS, under the CONTRACTOR DOCUMENTS, it is provided, inter alia, that if the PRINCIPAL shall furnish this BOND to the OBLIGEE, and if the OBLIGEE shall make an award to the PRINCIPAL in accordance with the PROPOSAL then the PRINCIPAL and the OBLIGEE shall enter into a CONTRACT with respect to performance of the WORK, the form of which CONTRACT is set forth in the CONTRACT DOCUMENTS.

 

NOW, THEREFORE, the terms and conditions of this BOND are and shall be that if the PRINCIPAL and any SUBCONTRACTOR of the PRINCIPAL to whom any portion of the WORK shall be subcontracted, and if all assignees of the PRINCIPAL and of any such SUBCONTRACTOR, promptly shall pay or shall cause to be paid, in full all money which may be due any claimant supplying labor or materials in the prosecution and performance of the WORK in accordance with the CONTRACT DOCUMENTS, including any amendment, extension or addition to the CONTRACT DOCUMENTS, for material furnished or labor supplied or labor performed, then this BOND shall be void; otherwise, this BOND shall be and shall remain in force and effect.

 

This BOND, as provided by the Act, shall be solely for the protection of claimants supplying labor or materials to the PRINCIPAL or to any SUBCONTRACTOR of the PRINCIPAL in the prosecution of the WORK covered by the CONTRACT DOCUMENTS, including any amendment, extension or addition thereto. The term "claimant", where used herein and as required by the Act, shall mean any individual, firm, partnership, association or corporation. The phrase "labor or materials", when used herein and as required by the Act, shall include public utility services and reasonable rentals of equipment, but only for periods when he equipment rented is actually used at the site of the WORK covered by the CONTRACT. As required by the Act, the provisions of this BOND shall be applicable whether or not the material furnished or labor performed enters into and becomes a component part of the public building, public work or public improvement contemplated by the CONTRACT DOCUMENTS.

 

As provided and required by the Act, the PRINCIPAL and the SURETY agree that any claimant, who has performed labor or furnished material in the prosecution of the WORK in accordance with the CONTRACT DOCUMENTS, including any amendment, extension or addition to the CONTRACT DOCUMENTS, and who has not been paid therefore, in full, before the expiration of ninety (90) days after the last day on which such claimant performed the last of such labor or furnished the last of such materials for which payment is claimed, may institute an action upon this BOND, in the name of the claimant, in assumpsit, to recover any amount due the claimant for such labor or material, and may prosecute such action to final judgment and may have execution upon the judgment; provided, however, that:

 

  1. Any claimant who has a direct contractual relationship with any SUBCONTRACTOR of the PRINCIPAL, but has no contractual relationship, express or implied, with the PRINCIPAL, may institute an action upon this BOND only if such claimant first shall have given written notice, served in the manner provided in the Act, to the PRINCIPAL, within ninety (90) days from the date upon which such claimant performed in the last of the labor or furnished the last of the materials for which payment is claimed, stating, with substantial accuracy, the amount

    claimed and the name of the person for whom the WORK was performed or to whom the material was furnished; and

     

  2. No action upon this BOND shall be commenced after the expiration of one (1) year from the day upon which the last of the labor was performed or material was supplied, for the payment of which such action is instituted by the claimant; and

     

  3. Every action upon this BOND shall be instituted either in the appropriate court of the County where the WORK is to be performed or of such other County as Pennsylvania statutes shall provide, or in the United States District Court for the district in which the PROJECT, to which the CONTRACT relates, is situated, and not elsewhere.

 

This BOND is executed and delivered under and subject to the Act, to which reference hereby is made.

 

The PRINCIPAL and the SURETY agree that any alterations, changes and/or additions to the CONTRACT DOCUMENTS, and/or any alterations, changes and/or additions to the WORK to be performed in accordance with the CONTRACT DOCUMENTS, and/or any alterations, changes and/or additions to the CONTRACT, and/or any given by the OBLIGEE of any extensions of time for the performance of the WORK in accordance with the CONTRACT DOCUMENTS, and/or any act of forbearance of either the PRINCIPAL or the OBLIGEE toward the other with respect to the CONTRACT DOCUMENTS, and/or the reduction of any percentage to be retained by the OBLIGEE as permitted by the CONTRACT DOCUMENTS, shall not release, in any manner whatsoever, the PRINCIPAL and the SURETY, or either of them, or their heirs, executors, administrators, successors and assigns, from liability and obligations under this BOND; and the SURETY for value received, does waive notice of any such alterations, changes, additions, extensions of time, acts of forbearance and/or reduction of retained percentage.

 

If the PRINCIPAL is a foreign corporation (incorporated under the laws other than those of the Commonwealth of Pennsylvania) then further terms and conditions of this BOND are and shall be that the PRINCIPAL or the SURETY shall not be discharged from liability on this BOND, nor this BOND surrendered until such PRINCIPAL files with the OBLIGEE a certificate from the Pennsylvania Department of Revenue evidencing the payment in full of all bonus taxes, penalties and interest, and a certificate from the Bureau of Employment and Unemployment Compensation of the Pennsylvania Department of Labor and Industry, evidencing the payment of all unemployment compensation, contributions, penalties and interest due the Commonwealth from said PRINCIPAL or any foreign corporation,

SUBCONTRACTOR thereunder or for which liability has accrued but the time for payment has not arrived, all in accordance with provisions of the Act of June 10, 1947, P.L 493, of the Commonwealth of Pennsylvania.

 

In Witness Whereof, the PRINCIPAL and the SURETY cause this BOND to be signed, sealed and delivered this day of , 20 .

 

(INDIVIDUAL PRINCIPAL)

 

 

Witness:

_ (Seal) (Signature of Individual)

 

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Trading and Doing Business as:

 

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(PARTNERSHIP PRINCIPAL)

 

 

Witness:

_ (Seal) (Name of Partnership)

 

 

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Witness:

By: _ (Seal)

(Partner)

 

 

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Witness:

By: _ (Seal)

(Partner)

 

By: _ (Seal)

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(Partner)

 

Witness:

 

By: _ (Seal)

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(Partner)

(CORPORATION PRINCIPAL)

 

Attest:

 

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(Asst. Secretary)

 

(Corporate Seal)

 

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(Name of Corporation)

 

By: (Vice) President

or (if appropriate)

 

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(Name of Corporation)

 

By: (Officer or Auth. Rep.)

Title:

 

*Attach appropriate proof, dated as of the same date as the Bond, evidencing authority to execute in behalf of the corporation.

Signed

 

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(Title)

 

Subscribed and sworn to before me on this day of , 20

 

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(Title)

 

My commission expires:

 

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(Corporation Surety)

 

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(Name of Corporation)

 

By: Attorney-in-fact

 

Witness:

 

 

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(Corporate Seal)

 

**Attach an appropriate power of attorney, valid and in effect as of the date of this affidavit, evidencing the authority of the Attorney-In-Fact to act in behalf of the corporation.

STATEMENT

 

Accepting Provisions of the Workers’ Compensation Act

 

STATE OF ) COUNTY OF )

 

) ss.

The undersigned contractor has accepted the provisions of the Workers’ Compensation Act of Pennsylvania, with all supplements, and has insured liability thereunder in accordance with the terms thereof with the insurance company whose signature is attached hereto.

 

For Individual

 

(Seal) For Corporation

 

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(Name of Corporation)

 

By: (Official Title)

 

Attest: (Secretary or Asst. Secretary)

 

For Partnership

 

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(Name of Partnership)

 

By: (Seal)

 

(Seal) (Partners)

 

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(Name of Insurance Company)

 

By: Attorney-in-Fact

INDEMNITY AGREEMENT & HOLD HARMLESS

 

KNOW ALL MEN BY THESE PRESENTS:

 

WHEREAS, the undersigned has entered into a contract with the CITY OF READING,

dated

, 20

, providing for the

 

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City of Reading, Pennsylvania.

 

NOW, THEREFORE, in consideration of the award of said contract to the undersigned,

, as well as in further consideration of the sum of ONE DOLLAR ($1.00) in hand paid to the said by the City of Reading, receipt whereof is hereby acknowledged, the said agrees to indemnify and save harmless the CITY OF READING, its officers, agents, servants, and employees against any and all loss, damage, costs and expenses which the said CITY may hereafter suffer, incur, be put to or pay by reason of any bodily injury (including death) or damage to property arising out of any act or omission in performance of the work undertaken under the aforesaid contract.

 

EXECUTED this day of , 20 .

 

By:

 

Title:

 

ATTEST:

 

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(Title)

STIPULATION AGAINST LIENS

 

WHEREAS, , hereinafter called the CONTRACTOR, has

entered into a CONTRACT, dated

, 20

, with

hereinafter called the CITY, to provide materials and perform labor necessary for the

 

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the CONTRACT DOCUMENTS.

as set forth in

 

NOW, THEREFORE, it is hereby stipulated and agreed by and between the said parties, as part of the said CONTRACT, and for the consideration therein set forth, that neither the undersigned CONTRACTOR, any SUBCONTRACTOR or material man, nor any other person furnishing labor or materials to the said CONTRACTOR under this CONTRACT shall file a lien, commonly called a mechanic's lien, for WORK done or materials furnished for the above contract.

 

This stipulation is made and shall be filed with the Berks County Prothonotary within ten

  1. days after execution, in accordance with the requirements of Section 1402 of the Mechanics Lien Law of 1963 of the Commonwealth of Pennsylvania in such case provided.

     

    IN WITNESS WHEREOF, the parties hereto have caused the signature of their proper officers to be affixed thereto on this day of , 20 .

     

    (SEAL)

     

     

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    (CITY OF READING)

    By: Title:

    ATTEST:

     

    By:

     

    Title:

     

    (SEAL)

     

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    (Contractor)

    ATTEST: By:

     

    Title:

    NON DISCRIMINATION STATEMENT

     

    The undersigned hereby certifies that it shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, familial status, or national origin. The undersigned shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, handicap, familial status, or national origin.

     

     

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    BIDDER

     

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    TITLE

    NOTICE TO PROCEED

     

    TO:

     

    Project

     

    Contract No.

     

    Amount of Contract

     

    You are hereby notified to commence work on the referenced contract on or before

    , 20 , and shall fully complete all of the work of said contract

    within

    consecutive calendar days thereafter. Your completion date is

    therefore , 20 .

     

    The contract provides for an assessment of the sum of $ as liquidated damages for each consecutive calendar day after the above established contract completion date that the work remains incomplete.

     

    Dated this day of , 20 .

     

    By

     

    Title

     

    ACCEPTANCE OF NOTICE

     

    Receipt of foregoing Notice to Proceed is hereby acknowledged

     

    By

     

    this day of 20 .

     

    By

     

    Title

     

    GENERAL PROVISIONS

    TECHNICAL SPECIFICATIONS

    The City of Reading is currently seeking price quotes on uniform rentals for the Department of Public Works, Utilities Division. Work pants, shirts and jackets will be delivered to four (4) separate locations, as designated in the specification. All locations shall be supplied by the same driver on the same route. Successful vendor will be expected to supply gender specific work uniforms and incidentals in accordance with the following:

     

    1. Uniform Quality:

       

      1. MUST BE 1ST OR BEST QUALITY

         

    2. Uniform Detail:

       

      1. Wastewater Treatment Plant & Sanitary Sewers

         

         

        Pants:

        1. Rank & File Employee’s

           

          100% Cotton denim jean style (14 oz. or equivalent) Double-stitched seams for extra durability

          Front pockets safety-stitched and top-stitched All styles have reinforced crotch

          Solid Brass Racketing zippers lock securely in place Stain- resistant finish

          Men’s and Women’s sizes available Durable fabric

           

          Shirts:

           

          100% Cotton 5.oz to 7.oz twill or equivalent Pre-shrunk

          Six (6) or Seven (7) button front with snap at the neck Button-thru or flapped button-thru pockets

          With pencil/pen slot preferred

          Men’s and Women’s long and short sleeve option Sturdy Safety stitch construction

          One (1) piece collar with woven non-allergenic lining

           

          Jackets:

          Provide two (2) jackets per each employee.

          7.5 oz. 100% cotton twill or equivalent permanent press, insulated for winter use. Reflective markings as required by DOT. Lime - ANSI 107-2010 Class 2 Level 2 compliant, 360° visibility.

          Stain/Water resistant or repellant treated Employees may choose length of jacket.

        2. Supervisors Option

         

        Shirts:

         

        Casual Style Shirt

        Accent color on collar and sleeves Twelve (12) oz. 100% cotton

        Men’s and Women’s long and short sleeve option Front chest pocket

        Three (3) button placket with hemmed sleeves Stain- resistant finish

         

        Uniform Quantities

         

        Provide Six (6) changes of long sleeve shirts, Six (6) changes of short sleeve (or combination thereof) shirts and pants for thirty nine (39) employees per week with a total of twelve (12) pants and shirts per employee.

         

        Provide two (2) jackets with insulated lining for thirty nine (39) employees.

         

      2. Uniform Detail for Public Works Fleet/Garage Division:

         

        Pants:

         

        100% cotton, 7 ½ oz. Twill

        Double-stitched seat seams for extra durability Front pockets are safety-stitched and top-stitched All styles to have reinforced crotch

        Solid brass ratcheting zippers lock securely in place Durable, permanent press fabric

         

        Shirts:

         

        100% cotton Permanent press

        One-piece collar with woven non-allergenic lining Sewn-in collar style

        Convertible collar

        Stainless steel closure at neck

        Button-thru, mitered pockets with wrinkle- free fold over design Sturdy safety-stitched construction

        Shirt fronts and backs cut across wrap Stitched-down facing

         

        Jackets:

        Hip length or Ike length (at option of employee). Insulated with lining

        65% polyester/35% combed cotton poplin Vendors can match colors as necessary.

        Uniform Quantities

         

        Provide Six (6) changes of long sleeve shirts, Six (6) changes of short sleeve (or combination thereof) shirts and pants for ten (10) employees per week with a total of twelve (12) pants and shirts per employee.

         

        Pants Color: Navy Shirt Color: Navy

         

        Provide two (2) jackets with insulated lining for ten (10) employees. Employees may choose between hip length and Ike length.

         

        Jacket Color: Navy

         

      3. Uniform Detail for Public Works Solid Waste Division:

         

         

        Pants:

        1. Rank & File Employees

           

          100% cotton, 7 ½ oz. Twill

          Double-stitched seat seams for extra durability Front pockets are safety-stitched and top-stitched All styles to have reinforced crotch

          Solid brass ratcheting zippers lock securely in place Durable, permanent press fabric

           

          Shirts: 100% Cotton 5.oz to 7.oz twill or equivalent Pre-shrunk Six (6) or Seven (7) button front with snap at the neck Button-thru or flapped button-thru pockets

          With pencil/pen slot preferred

          Men’s and Women’s long and short sleeve option Sturdy Safety stitch construction

          One (1) piece collar with woven non-allergenic lining

          Lime - ANSI 107-2010 Class 2 Level 2 compliant, 360° visibility.

           

          Jackets: Provide two (2) jackets per each employee. 7.5 oz. 100% cotton twill or equivalent permanent press, insulated for winter use. Stain/Water resistant or repellant treated Color: Lime w/reflective – ANSI 107-2004 Class 2 Level 2 compliant, 360 degrees visibility.

           

        2. Supervisors option:

 

Shirts: Casual Style Shirt Accent color on collar and sleeves Twelve (12) oz. 100% cotton Men’s and Women’s long and short sleeve option Front chest pocket. Three (3) button placket with hemmed sleeves. Stain- resistant finish

Uniform Quantities:

 

Provide six (6) changes of long sleeve shirts, six (6) changes of short sleeve shirts (or combination thereof) and pants for ten (13) employees (1) Supervisor per week with a total of twelve (12) pants and shirts per employee.

 

Vendors can match equivalent options with 10 days prior approval to bid opening

 

Uniforms

 

Employees

  

Rank & File

Supervisors

Location

Dept.

* 24/7

* 5 Day/Wk

* 24/7

* 5 Day/Wk

 

 

WWTP

Operations

10

   

BFP Building

 

2

  

Service/Utility

 

8

  

Lab

 

5

  

Maintenance

 

9

  

Supervisors

  

4

1

 

Sanitary Sewers

 

 

12***

 

 

1

Fleet/Garage

 

10

  

Solid Waste

 

13***

 

1

 

Employee Totals:

10

59

4

3

 

* Provide Six (6+) changes of long and short sleeve shirts and pants per week with a total of twelve (12) pants and shirts per employee.

 

*** Shirt Color: Lime - ANSI 107-2010 Class 2 Level 2 compliant, 360° visibility.

Additional Specifications:

 

  1. All shirts and jackets colored lime with reflective will be ANSI 107-2010 Class 2 Level 2 compliant, 360° visibility.

     

  2. For the Wastewater Treatment Plant and Sanitary Sewers divisions, vendor shall label all uniform shirts and jackets with an embroidered patch of the City of Reading Public Works Logo. The embroidered patch shall be placed over the left hand pocket by the bidder. Cost of supplying and mounting the patches will be included as part of the bid specification.

     

  3. For Fleet Division vendor shall label all uniforms and jackets with first name or nickname as desired by employee. Vendor shall label all uniform shirts and jackets with the City of Reading Public Works logo.

     

  4. Vendor shall provide dependable weekly washing and pressing and maintain professional looking uniforms and jackets. If needed, repairs will be completed for delivery the following week and vendor will provide time intervals for when uniforms and jackets will be upgraded or replaced.

     

  5. Vendor shall alter or replace uniforms and jackets at no additional charge if an employee changes size at intervals other than projected uniform replacement times.

     

  6. Vendor shall measure new employees for uniforms and jackets within one (1) week of notification. New employee uniforms and jackets will be supplied with in four (4) weeks of notification.

     

  7. The vendor shall have a system to track each employee’s uniforms so that the City’s employees are ensured an adequate supply of clean uniforms. Details of this system shall be provided in the proposal. Inventory documentation shall be provided on a weekly basis. Billing shall be broken down by location to account for each location cost. One (1) invoice per location shall be submitted to each; Wastewater Treatment Plant, Sanitary Sewers, Solid Waste and Fleet divisions main office for verification and payment.

     

  8. All charges for uniform and jacket rental and delivery shall be included in quoted unit price. No additional charges or surcharges will be accepted.

     

  9. Uniforms and accessories will be delivered to the following locations:

    1. Waste Water Treatment Plant, 899 Morgantown Road

    2. Sanitary Sewer, 836 Lincoln Street, Reading, PA

    3. Fleet Division, City Garage, 501 N. 6th Street, Reading, PA

    4. Solid Waste, Public Works Building, 501 N. 6th Street, Reading PA

  1. Vendor shall supply and install one (1) locker per employee at each of these locations. Minimum locker size to be 7” wide X 40” high X 20” deep for the Wastewater and Sanitary Sewers Divisions and 5” wide X 40” high X 20” deep for the Fleet/Garage Division.

     

  2. Locker rental must be quoted as a separate monthly price and can be canceled by the City of Reading at any time.

     

  3. Vendor shall supply all new uniforms and jackets at the beginning of the contract.

     

  4. The contract period is three (3) calendar years and the prices quoted will remain the same through the entire contract, no exceptions.

     

  5. A sample uniform (pants, shirts, and jacket) shall be provided with the bid. The pick up of the samples will be the responsibility of the vendor following the selection of the successful bidder. The City will notify when samples can be retrieved.

     

  6. Standard repairs, stain and spot removal, alterations and replacements shall be made in a timely and professional fashion. Said repairs and spot and stain removal shall be minimally visible and properly blend in with the rest of the garment. If said repairs, adjustments, alterations and/or stain removal are not satisfactory the garment shall be replaced. All of the above standard repairs, stain removal, alterations, adjustments, replacements, etc. shall be included as part of the uniform service price. No additional charges or surcharges for damage, loss will be accepted.

     

  7. The City of Reading reserves the right to reject any and/or all bids or any parts thereof or any parts therein, and to waive technicalities as may be deemed necessary in the best interests of the City of Reading. The City of Reading will not be bound by any stated estimates of quantities which may be required.

     

  8. The contract period shall be for three (3) years with two (2) one (1) year extensions available for a total possible contract time of five (5) years.

     

  9. A written Notice of Award will be given to the lowest responsible Bidder for the total three (3) year bid price.

     

  10. Notice to proceed will be given by the City of Reading after execution of the Contract.

     

  11. Employees of the City of Reading shall be entitled to the number of uniform changes as specified. Any change at the request of the City of Reading, in the number of uniform changes per employee shall be made by the appropriate Supervisor/Manager and bear a corresponding change in the service charge.

     

  12. The supplier shall discontinue individual or entire department service upon notice from the City of Reading appropriate Supervisor/Manager on any employee termination or organizational restructuring. The City of Reading shall return

    employee’s full issue of garments, at which time the suppliers charge will be adjusted appropriately.

     

  13. Any deviations from these specifications shall be submitted for approval 10 days prior to bid opening.

     

  14. If any person contemplating submitting bids for the proposed purchase of services by the City of Reading is in doubt as to the true meaning of any part of these proposed contract documents, he or she may request clarification and/or interpretation by contacting:

 

Tammi Reinhart, Purchasing Coordinator City Hall, Purchasing Office, Room 2-12 815 Washington Street, Reading, PA 19601

(610) 655-6427 (fax)

tammi.re inhart@read ingp a.org

BID FORM

 

Uniform Rental Service

 

Submitted By:

Contractor’s Name

 

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Title

 

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Date

 

Business Name And

Address

 

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Telephone Number:

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Signature

 

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Title

BID FORM

 

Uniforms

 

Location

1 Year Cost

3 Year cost

a. Wastewater Treatment

$

$

b. Sanitary Sewers

$

$

c. Fleet

$

$

d. Solid Waste

$

$

Total

$

$

 

Individual Costs

Per Week

No. of Employees

Total/Week

Cost per each employee for short and

long sleeve shirt and pants.

(5 Day Rank & File)

 

$

 

59

 

$

Cost per each employee for short and long sleeve shirt and pants.

(24/7 Day Rank & File)

 

$

 

10

 

$

Cost per each

employee for short and long sleeve shirt and pants.

(5 Day Supervisor)

 

$

 

3

 

$

Cost per each employee for short and long sleeve shirt and pants.

(24/7 Day Supervisor)

 

$

 

4

 

$

 

Three Year Total Cost

 

 

 

Items

 

3 Year Cost

Uniforms

$

 

Total:

 

$

NON-COLLUSION AFFIDAVIT

 

INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

 

  1. This Non-Collusion Affidavit is material to any contract pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seg., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.

     

  2. This Non-Collusion Affidavit must be executed by the member officer, or employee of the bidder who is authorized to legally bind the bidder.

     

  3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.

     

  4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

     

  5. The term “complementary bid” as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any form of bid submitted for the purpose of giving a false appearance of competition.

     

  6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

    NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

     

    State of

     

    County of

     

    , being first duly sworn, deposes and says that:

     

    1. He/She is (Owner, Partner, Officer, Representative or Agent)

       

      of , the Bidder that has submitted the attached Bid or Bids;

       

    2. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

       

    3. Such Bid is genuine and is not a collusive or sham Bid;

       

    4. Neither the said Bidder nor any of its officers; partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication of conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overheld profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Reading or any person interested in the proposed Contract;

       

    5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant; and,

       

    6. Neither the said Bidder nor any of its officers, partners, owners, agents or parties in interest, have any interest, present or prospective, that can be reasonably construed to result in a conflict of interest between them and the City of Reading, which the Bidder will be required to perform.

I state that understands

(Name of Firm)

 

and acknowledges that the above representations are material and important, and will be relied on by the City of Reading in awarding the Contract(s) for which this Bid is submitted. I understand and my firm understands that any misstatement in this Affidavit is and shall be treated as fraudulent concealment from the City of Reading of the true facts relating to the submission of bids for this Contract.

 

 

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(Name and Company Position)

 

SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF , 20

 

 

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Notary Public

My Commission Expires:

PROVIDER’S CERTIFICATION OF NON-INDEBTEDNESS TO THE CITY OF READING

 

Provider hereby certifies and represents that Provider and Provider’s parent company (ies) and subsidiary (ies) are not currently indebted to the City of Reading (the “City”), and will not at any time during the term of this Contract (including any extensions or renewals thereof) be indebted to the City, for or on account of any delinquent taxes, liens, judgments, fees or other debts for which no written agreement or payment plan satisfactory to the City has been established. In addition to any other rights or remedies available to the City at law or in equity, Provider acknowledges that any breach or failure to conform to this certification may, at the option of the City, result in the withholding of payments otherwise due to Provider and, if such breach or failure is not resolved to the City’s satisfaction within a reasonable time frame specified by the City in writing, may result in the offset of any such indebtedness against said payments and/or the termination of this Contract for default (in which case Provider shall be liable for all excess costs and other damages resulting from the termination).

 

 

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Name of Provider

 

By: Authorized Signatory

 

Title: President or Vice President

 

Attest:

NON DISCRIMINATION STATEMENT

 

The undersigned hereby certifies that it shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, familial status, or national origin. The undersigned shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, handicap, familial status, or national origin.

 

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BIDDER

 

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TITLE

NO BID REPLY FORM

 

To assist the City of Reading in obtaining good competition, we ask that each firm who has received this bid but does not wish to submit a bid, state their reason(s) below and return this form to the City of Reading, Attn: Purchasing Coordinator, 815 Washington Street., Reading, Pa. 19601

Unfortunately, we must offer a “No Bid” at this time because:

 

1. We do not wish to participate in the bid process.

 

2. We do not wish to bid under the terms and conditions of the Invitation to Bid document.

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Our objections are:

 

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3. We do not feel we can be competitive.

 

4. We cannot submit a bid because of the marketing or franchising policies of our company.

 

5. We do not wish to sell to the City of Reading. Our objections are:

 

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  1. We do not provide the items/services for which bids are requested.

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  2. Other:

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COMPANY NAME:

 

ADDRESS:

 

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SIGNATURE:

 

NAME (printed):

 

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TITLE: