RFQ - Endimal Totes

City of Reading
Department of Public Works
Utilities Division
Wastewater Treatment Plant

 

Specifications for Endimal Totes

SUBMISSION :

Proposals shall be submitted via the PennBid Program (www.pennbid.net). Proposals shall be received until 3:00 P.M., prevailing time on May 2, 2019, at which time the proposal shall be publicly opened and read aloud in Council Chambers, 815 Washington Street, Reading, Pennsylvania 19601. Proposers are invited to be present at the Bid opening.

 

Proposals received via PennBid after the hour specified will not be considered. Proposers are invited to be present at the Bid opening.

CONTRACT:

PERIOD:

This will be a two (2) year contract. This contract period will be for the City Of Reading. The City of Reading shall have the option, at their sole discretion, of a one (1) year extension at the bid price on the same terms as set forth in the contract.

EXTENSION

OF CONTRACT:

The City of Reading shall have the right to continue to purchase material from the successful bidder (s) for an additional three (3) months following the termination of the contract on the same terms as set forth in the contract.

QUANTITY:

The quantity of material covered by these specifications shall be the requirements for the City of Reading Wastewater Treatment Plant for a calendar year and will amount to:

 

1. 20, 0000 gallons of 20% Endimal Totes shipped in 250-gallon totes.

 

It is understood that the quantities listed are estimated and shall not be construed in any way as a commitment on the part of the City of Reading to purchase like amounts during the contract period.

 

The City of Reading Wastewater Treatment Plant is evaluating alternate chemicals and the quantities of item above may become considerably reduce during the contract year if an alternative chemical is found to be more cost effective.

DELIVERY:

The material shall be delivered within five (5) calender days of receipt of order to:

 

Reading Wastewater Treatment Plant, located on Fritz Island, approximately two miles south of the City of Reading, at 899 Morgantown Road, Reading, PA 19607. Delivery shall be to the receiving platform or as directed. Material shall be delivered Monday through Friday except City of Reading holidays, and arrive at the specified site between the hours of 7:00 AM and 2:00 PM.

QUALITY &

CHEMICAL

COMPOSITION:

1. Oxychlorine Compound (Endimal) is used for odor control of H2S and mercaptans, with an assay of between 20% and 50% CIO2; in liquid form with pH between 11.0 –13.0 and a specific gravity 1.20 – 1.30. The material must be water miscible.

The material(s) shall be manufactured in the United States of America.

MSDS or SDS sheets for the products shall accompany each delivery and be available upon request.

SAMPLES: Each bidder shall be prepared to submit a sample of the material within three (3) days of a request for such sample by the City of Reading Purchasing Agent. The sample shall be packaged in a sealed container and shall guarantee that the sample will be representative of the material the bidder will furnish if awarded the contract
GENERAL DATA: All bidders must submit prices, state terms and services proposed and the point of origin from which shipments will be made. Item 1 material shall be delivered in 250 gallon returnable totes and shall have the cost included in the contract price. Prices are to be quoted FOB – Destination. Under no circumstances will the City pay extra charges for pallets or totes and/ or delivery and/ or return of empty containers above and beyond the contract price.

SAFETY

TRAINING:

The successful bidder shall conduct two (2) safety training sessions per year at the convenience of the City of Reading Wastewater Treatment Plant At no additional charge. Training shall include chemical and physical properties of the chemical (including toxicity, mobility, ability, of chemical to sustain combustion, consequences of confining liquid gas without a thermal expansion device, the effects of fire and elevated

temperature on the pressure of liquefied gases, and effect of moisture on the corrosion, potential of the chemical), safe handling and use of the material, and emergency response procedures including the use of a cylinder repair kit. The training session shall be Pennsylvania Department of Environmental Protection (PA DEP) approved in accordance with PA DEP’s Training Provider Manual for the Pennsylvania Water and Wastewater System Operator Training Program. Department of Environmental Protection (PA DEP) approved in accordance with PA DEP’s Training Provider Manual for the Pennsylvania Water and Wastewater Systems Operator Training Program.

SALES TAX

EXEMPTION:

The City of Reading, Pennsylvania is tax exempt. The bidders shall not require the City of Reading to supply any data to the Commonwealth of Pennsylvania or any other agency in connection with the Pennsylvania Tax Exemption.

REJECTION/

BID DEFECTS:

The City of Reading reserves the right to reject any or all bids and to waive any defects in any bids which the City, in its sole discretion does not consider to be material defects.

AWARD OF

CONTRACT:

This contract may be awarded in whole or in part so as to best meet the requirements of the City of Reading.

EXCEPTIONS: Any exceptions taken to these specifications must be clearly stated on a separate piece of 8-1/2X11 paper and submitted with your bid.

 

PROVIDER’S CERTIFICATION OF NON-INDEBTEDNESS
TO THE CITY OF READING

 

Provider hereby certifies and represents that Provider and Provider’s parent company(ies) and subsidiary(ies) are not currently indebted to the City of Reading (the “City”), and will not at any time during the term of this Contract (including any extensions or renewals thereof) be indebted to the City, for or on account of any delinquent taxes, liens, judgments, fees or other debts for which no written agreement or payment plan satisfactory to the City has been established. In addition to any other rights or remedies available to the City at law or in equity, Provider acknowledges that any breach or failure to conform to this certification may, at the option of the City, result in the withholding of payments otherwise due to Provider and, if such breach or failure is not resolved to the City’s satisfaction within a reasonable time frame specified by the City in writing, may result in the offset of any such indebtedness against said payments and/or the termination of this Contract for default (in which case Provider shall be liable for all excess costs and other damages resulting from the termination).

 

____________________________

 

Name of Provider 

 

By:___________________________ 

Authorized Signatory

 

Title: __________________________

President or Vice President

 

Attest:_____________________

 

NON-COLLUSION AFFIDAVIT

 

INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

 

  1. This Non-Collusion Affidavit is material to any contract pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seg., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.

     

  2. This Non-Collusion Affidavit must be executed by the member officer, or employee of the bidder who is authorized to legally bind the bidder.

     

  3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.

     

  4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

     

  5. The term “complementary bid” as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any form of bid submitted for the purpose of giving a false appearance of competition.

     

  6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

 

 

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

 

State of____________________________________

 

County of__________________________________

 

__________________________________________, being first duly sworn, deposes and

says that:

 

  1. He/She is_______________________________________- 
                     (Owner, Partner, Officer, Representative or Agent)

     

    of , ____________________________________the Bidder that has submitted the attached Bid or Bids;

     

  2. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

     

  3. Such Bid is genuine and is not a collusive or sham Bid;

     

  4. Neither the said Bidder nor any of its officers; partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication of conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overheld profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Reading or any person interested in the proposed Contract;

     

  5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant; and,

     

  6. Neither the said Bidder nor any of its officers, partners, owners, agents or parties in interest, have any interest, present or prospective, that can be reasonably construed to result in a conflict of interest between them and the City of Reading, which the Bidder will be required to perform.

I state that___________________________________________________ understands

                                          (Name of Firm)

 

and acknowledges that the above representations are material and important, and will be relied on by the City of Reading in awarding the Contract(s) for which this Bid is submitted. I understand and my firm understands that any misstatement in this Affidavit is and shall be treated as fraudulent concealment from the City of Reading of the true facts relating to the submission of bids for this Contract.

 

_________________________________________________

 

(Name and Company Position)

 

SWORN TO AND SUBSCRIBED

BEFORE ME THIS______ DAY

OF__________________ , 20___

 

_______________________________________      My Commission Expires:

 

                     Notary Public

 

 

 

 

NON DISCRIMINATION STATEMENT

 

The undersigned hereby certifies that it shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, familial status, or national origin. The undersigned shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, handicap, familial status, or national origin.

 

_________________________-

 

_________________________

 

 

BIDDER

 

__________________________

 

TITLE

 

 

 

 

 

Quotation sheet