RFQ - 2019 Janitorial Supply Bid

CITY OF READING, PA
REQUEST FOR QUOTATION


DATE: January 10, 2019

TO: Government Sales


FROM: Tammi Reinhart, Purchasing Coordinator


SUBJECT: REQUEST FOR QUOTES TO PROVIDE VARIOUS JANITORIAL SUPPLIES AND MAINTENANCE ITEMS FROM January 10, 2019 THROUGH June 30, 2019


Quote Due Date: January 25, 2019 no later than 10:00 AM.


    1. INTRODUCTION


      The City of Reading is seeking to standardize and consolidate its purchase of the majority of the janitorial/maintenance supplies it is currently using. It is the intent of the City to “narrow down” the number of products used and purchase the bulk of these products from the vendor with the lowest price. As such, the City of Reading, Pennsylvania is seeking price quotes on various items, as noted below. Prices shall be at a delivered price to various City locations. The City of Reading is tax exempt.


    2. QUOTES/PRICES BINDING


      All quoted prices shall be binding for thirty (30) days from the date quotes are due. Once a successful Vendor is determined all prices established shall remain fixed and unchanged through June 30, 2019.


      Quotes may be faxed to Juanita Komoro (610) 655-6427 or emailed to Juanita.komoro@readingpa.gov


    3. PERFORMANCE


      In the event any Vendor defaults or does not perform in accordance with the terms and conditions established, the City may procure all required products/items from sources which will best meet the City’s needs. The Vendor shall be responsible for any excess costs resulting from this action with the City being permitted to deduct these excess costs from any monies currently owed Vendor.


    4. QUANTITIES


      The City intends to purchase products from only responsible Vendors submitting the lowest prices, however the City will only purchase products as the need arises and makes no guarantee that it will purchase any particular quantity or purchase any particular product at all.


    5. AWARD CRITERIA


      The City intends to award Purchase Order(s) to responsible Vendor(s) whose product, price and service is deemed most advantageous to the City. As per the City’s Charter, the City reserves the right to grant a preference to City vendors which may be as high as 10% however the City is not required to accept a higher price.


      The City reserves the right to reject any and all offers. Unless Vendor quotes items in the format requested and follows the instructions in this Request for Quotation, Vendor risks having its quote rejected.


    6. SPECIFICATIONS AND CONDITIONS


      Unless otherwise stipulated, Vendor may substitute any product listed with an “approved equal”. Specific products are listed to provide Vendor with information concerning type, kind, quality, size, performance and other essential characteristics of the product the City is requiring. The City shall be the sole determinant of whether a submitted product qualifies as an approved equal. In submitting any and all products, even products listed on this Request for Quotation, Vendor must provide satisfactory information on the products to enable the City to properly evaluate the products. Such information shall at a minimum include standard product information, specifications and appropriate Material Safety Data Sheets (MSDS). Information on the performance aspects of all products should also be included. In the event Vendor submits its “catalogue” of products Vendor shall reference on the price proposal form the catalogue page for the particular product.

      Vendor may be requested to submit samples of any product it is submitting for consideration.


      Vendor must indicate on the space provided the Brand Name of any product submitted, even if the product is the “listed” product. In the event, the packaging is different from that requested, Vendor shall indicate the submitted packaging for its product in terms of case size and quantity per each individual container.


      As the City intends to contract with only reputable and reliable vendors, Vendors shall submit quotes on as many products as possible, however Vendor shall not submit a product that is not truly of like quality just to submit a low price. In the event the City feels that Vendor is not acting in good faith to provide actual “approved equals” Vendor’s Proposal may be rejected. A rejection under such pretenses, could put at risk the City’s desire to transact future business with Vendor.


      Whenever specific instructions/information is noted, such specific instructions/information shall take precedence over any general instructions/information.


    7. DELIVERY


      Delivery terms are F.O.B. Destination, Reading, PA.


      On all products submitted, Vendor shall have availability to deliver said products to any City location within five

      (5) business days from receiving an order.


      In the event Vendor may not be able to meet this delivery standard on any particular product, Vendor shall indicate what time period is necessary to successfully deliver the product. However, by not being able to deliver the product(s) as the City requires, Vendor is at risk of having its proposal rejected.


    8. PRODUCT/PRICE SUBMITTAL


For Vendor referencing purposes: Many (not all) of the products listed below are MPC brand.


Glass Cleaner Price


Glass Cleaner Concentrated, - Glass Glo , 4 gal/cs.
Brand Name:____________________________


__________
Glass Cleaner Non-Concentrated, - Glass Glo , 32 oz, 12/cs.
Br.N.___________________________________


__________
Soap, Hand and Liquid



Boraxo Granular Powdered Hand Soap, 5 lb, 10/cs, UB00388
No substitutions.
__________
Lava bar soap, 48 per case
__________
PK Pink Antibacterial (dispenser type), 4 per case
__________
Soyl Hand Cleaner (dispenser type) , 4 per case
__________
PK Dispenser, 1
__________
Dial Hand Soap, Wrapped, 4.5 oz, 72/cs
No substitutions.
__________
CoCo Creme Antiseptic Lotion Hand Soap - 4 gal/cs
Br.N.___________________________________


__________
CoCo Hvy. Duty Lotion Hand Soap, Antiseptic, - 4 gal/cs
Br.N.___________________________________


__________
Silk Pink Lotion Hand Cleaner - Buckeye, 4 gal/cs
No substitutions.
__________
Go-Jo Heavy-Duty Lime Hand Cleaner, 1.32 gal./bag, 2 bags/box
No substitutions.
__________
Blue-Glo Dish Detergent, quart, 12 per case
Br.N.___________________________________


__________
Anti-Bacterial Soap for Dispensers
Br.N.___________________________________


__________
Blitz Patch w/ dispenser (grit soap)
Br.N.___________________________________


__________
AeroGreen Antibacterial foam soap, 16.8 Fl. Oz
Br.N.___________________________________


__________
AeroGreen Antibacterial foam soap, 1 liter bottles
Br.N.___________________________________


__________
Natural Orange with Pumice - Go-Jo #0955-02, 1 gal with pump, 4/cs
Br.N.___________________________________


__________
Cleaning supplies



Clorox bleach, 3 per case
__________
Ajax cleanser w/bleach, 24 per case
__________
Buckeye Mint Quat, 4 per case
__________
ECO Glass Cleaner for Buckeye dispenser, 4 per case
__________
ECO Neutral Disinfectant for Buckeye dispenser, 4 per case
__________
ECO Floor Cleaner for Buckeye dispenser, 4 per case
__________
ECO Muscle Cleaner degreaser for Bukeye dispenser, 4 per case
__________
SSS Hang Ten bowl cleaner, 12 per case
__________
Disinfectant wipes, 6 per case
__________
Medium Duty Scrubbing Sponge, Scotch Brite 3M-#74 20/box
__________
Hand Soap - Waterless



Waterless Antiseptic Alcohol Gel Hand Cleaner - Sani Fresh, 8 oz, 12/cs
Br.N.___________________________________


__________
Liquid Hand Cleaner - Zep Reach, 6 gal/cs
Br.N.___________________________________


__________
General Cleaners and Disinfectants



Fantastik Spray-Cleaner 12quarts in cs.
Br.N.___________________________________


__________
All Purpose Cleaner - All Surf, 4 gal/cs
Br.N.___________________________________


__________
Neutral Disinfectant & Detergent – Advantage A51001, 4 gal/cs
Br.N.___________________________________


__________
Fabra Kleen Laundry soap, 4 gallons per case
__________
Tide (no coloring, no bleach), 4 gal/cs.
No substitutions.
__________
Rack System Cleaner, Concentrated – Lemon Quat, 5 gal. box
No substitutions.
__________
General purpose cleaner, Ramsey Freefall 6068110 1 gallon jug.
by Johnson Diversey 4 gals per case
__________
HIV Prevention



Clorox Ultra Bleach, 6/96 oz./cs No substitutions.
__________
Restroom: Cleaners/Disinfectants/Urinals



Ajax Oxygen Bleach Cleanser PF04290 - 14oz, 48/cs
No substitutions.
__________
Rim Cage Bowl Block, 3.5 oz, 12 box
Br.N.___________________________________


__________
Urinal Block Deodorant, Cherry, 4 oz., 12/box
Br.N.___________________________________


__________
Urinal Screen with Block, 3oz., 12/box
Br.N.___________________________________


__________
Urinal screen – herbal mint, 12
__________
Blue Cleaner Bowl Block, Fresh Flush, 3 oz., 12/box
Br.N.___________________________________


__________
Foaming Disinfectant Spray Cleaner - Sea Breeze, 32oz, 12/cs
Br.N.___________________________________


__________
Restroom: Cleaners/Disinfectants/Urinals



Clinging Disinfectant Bowl Cleaner - Hang Tite Plus, qts, 12/cs
Br.N.___________________________________


__________
Non Acid Soap Scum Remover - Bul-It, 32oz, 12/cs
Br.N.___________________________________


__________
Fresh Breeze Disinfectant Bathroom Cleaner
Br.N.___________________________________


__________
Disinfectant Spray
Br.N.___________________________________


__________
Deodorants/Fresheners/Odors



Air Freshener & Deodorant - Odors Away, qts, 12/cs
Br.N.___________________________________


__________
Aerosol Air Freshener, Dry Breeze Biofresh, 20 oz., 12/cs.
Br.N.___________________________________


__________
Degreasers



All Natural Citrus Solvent - Orange-Solv, 4 gal/cs
Br.N.___________________________________


__________
Sanitary



Playtex Tampons, 500/cs No substitutions.
__________
Stayfree 41/4 x 3 x 11/8, 250/cs No substitutions.
__________
ROC Liners for Sanisac, 500/cs No substitutions.
__________
Dusting



Mop Treatment - Dustract, 4 gal/cs
Br.N.___________________________________


__________
Floor Wax/Stripper/Sealer/Maintainer



Ultra High Water Floor Finish - X Cell Plus, 4 gal/cs
Br.N.___________________________________


__________
Acrylic Floor Sealer - First Step, 4 gal/cs
Br.N.___________________________________


__________
Buffering Pads for Floor Buffer
Br.N.___________________________________


__________
Polish



Lemon Shine Up - Johnson, 32 oz, 12/cs
Br.N.___________________________________


__________
All Metal Polish - Liberty, 32oz, 12/cs
Br.N.___________________________________


__________
Brasso metal polish, case
Br.N.___________________________________


__________
Red Oil Wood Treatment - Old English
Br.N.___________________________________


__________
Trash Can Liners



55 gal., 25 micron, 100/cs., 38X60, star bottom, estimated 6 month usage 200 cs.
Microns (if not 25) ____________________


__________
33-35 gal., 24 micron, 150/cs., 33X40, star bottom, est. 6 month usage 50 cs.
Microns (if not 24) ____________________


__________
15 gal., 8 micron, 1000/cs., 24X30, estimated 6 month usage 10 cs.
Microns (if not 8) ____________________


__________
33-35 gal., 12 micron, 500/cs, 33X40, estimated 6 month usage 12 cs.
Microns (if not 12) ____________________


__________
40-45 gal., 16 micron, 125/cs, 40X48, estimated 6 month usage 16 cs.
__________
5 gal., 8 micron, 1000/cs., 24X24, estimated 6 month usage 4 cs.
Microns (if not 8) ____________________


__________
12-16 gallon bags, clear, 1000 per case
__________
33 gallon bags, heavy duty black, 100 per case
__________
40-45 gallon bags, clear, 250 per case
__________
60 gallon bags, heavy duty black, 100 per case
__________
Paper Towel/Tissue



Center pull towels, 2 ply, 660’, 6 per case
__________
Center pull towel (Nature Saver Hand Towels) 9” X 600’ roll – OMNI-22-350
Br.N.___________________________________


__________
Toilet tissue – jumbo, 2.7”, 2 ply - 1450’, 6 per case
__________
Toilet tissue – 2 ply household, 96 per case
__________
Toilet tissue (Affirm) 1600’ per roll (dispenser holds 1 roll) – OMNI-11-208
Br.N.___________________________________


__________
Multi-Fold Towel, SCA #530, 9.125 x 9.5, Pk 4000
estimated 6 month usage 150 cs.
Br.N.___________________________________


__________
C-Fold Towel, 14 x 10.125
estimated 6 month usage 50 cs.
Br.N.___________________________________


__________
Non-Perforated Roll Towel, G-P #RK350, 8” x 350’
estimated 6 month usage 40 cs.
Br.N.___________________________________


__________
Toilet Tissue, 2-Ply, G-P #1616, 3.9” x 4.5”, estimated 6 month usage 95 cs.
Br.N.___________________________________


__________
Paper Towel/Tissue



Facial Tissues – Kleenex, 36 boxes per case
Br.N.___________________________________


__________
Brooms, Brushes, Mops and Handles



Brooms are to be quoted without handle unless otherwise noted
__________
Fine Polyproplene 24” Wood Push Broom
Br.N.___________________________________


__________
MAL0108 Medium Polyproplene 36” Push Broom
Br.N.___________________________________


__________
Wisk broom (kitchen style), each
Br.N.___________________________________


__________
RM6445 Coarse Polyproplene 36” Wood Push Broom
Br.N.___________________________________


__________
AMB10004 Janitor Broom
Br.N.___________________________________


__________
Toilet Bowl Scrub Brush w/holder, Rubbermaid #6310
Br.N.___________________________________


__________
Rubbermaid Floor Squeegee 24” Blade w/60” Wood Handle
Br.N.___________________________________


__________
Floor squeegee – 36”, each
__________
Squeegee handle – 5’, each
__________
Dry Mophead, 24”, Blended Yarn
Br.N.___________________________________


__________
Dry Mophead, 36”, Blended Yarn
Br.N.___________________________________


__________
Web-Foot Antimicrobial (medium) mopheads
Br.N.___________________________________


__________
Super Crown Wet Mop, White, Large, Wilen #722-04
Br.N.___________________________________


__________
Super Crown Wet Mop, White, Medium, Wilen #722-02
Br.N.___________________________________


__________
Super Crown Wet Mop, White, Extra Large, Wilen #722-05
Br.N.___________________________________


__________
Wet mop handles – 60” fiberglass, each
__________
Wood/Metal Tip Handles 60” x 15/16”
Br.N.___________________________________


__________
Mop Handle, AMM40119
Br.N.___________________________________


__________
12” Metal Dust Pan
Br.N.___________________________________


__________
Dust pan – plastic 12”, each
__________
Dry mop handles – 60”, each
__________
Brooms, Brushes, Mops and Handles



13” Counter Brush, Wood
Br.N.___________________________________


__________
Mop bucket with wringer – 35qt, each
Br.N.___________________________________


__________
Truck wash brush – 10” nylon, each
__________
60” handle for truck brush, each
__________
Scrubbing Pads



19” Red Pad 5/cs.
Br.N.___________________________________


__________
19” Black Stripping Pad 5/cs.
Br.N.___________________________________


__________
17” Green Scrubbing Pads 5/cs.
Br.N.___________________________________


__________
4” x 10” Brown Scrubbing Pads 5/box
Br.N.___________________________________


__________
Utility Pad Holder, #M072
Br.N.___________________________________


__________
Other



4 to 5 gallon trash receptacles
Br.N.___________________________________


__________
White Rags, Cotton
Br.N.___________________________________


__________
Colored Rags, Recycled t-shirts
Br.N.___________________________________


__________
White Rags, Cotton 5lb box
Br.N.___________________________________


__________
22 oz. spray bottle
Br.N.___________________________________


__________
Sterile Latex Gloves, Advantage #9600L, size large 100/bx.
Br.N.___________________________________


__________
Sterile Latex Gloves, Advantage #9600L, size medium 100/bx.
Br.N.___________________________________


__________
Sterile Latex Gloves, Advantage #9600L, size XL 100/bx.
Br.N.___________________________________


__________
25lb. bag Halite.
__________
Other



50lb. bag Calcium Chloride.
__________
Sterile Latex Gloves, Advantage #9600L, size small 100/bx.
__________
8 oz. Styrafoam cup, 1000/cs.
__________
Other



1 gallon plastic jugs w/caps
__________



Please indicate below the name and address of the company and the company official with title who is submitting this quotation:


Company Name: _____________________________________________________


Address: ____________________________________________________________


Signature and title: ____________________________________________________


Telephone & FAX Number: ______________________________________________


E-mail: ______________________________________________________________