RFP - HVAC Design Reading EMS Building

 

REQUEST FOR PROPOSAL

 

HVAC DESIGN – READING EMS BUILDING

DEPARTMENT OF PUBLIC WORKS

CITY OF READING, PENNSYLVANIA

 

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TABLE OF CONTENTS

Professional Services 3

Proposal Submission 3

Pre-Proposal Conference 3

Proposer’s Clarification 3

Insurance 3

Workers’ Compensation And Public Liability And Property Damage Insurance 3

Equal Employment Opportunity 4

Employment of Certain Persons Prohibited 5

Alternations or Modifications 5

Subcontracts 5

Right to Audit Records 5

Dissemination of Information 5

Business Privilege Tax 5

Permits/Licenses 5

Observance of Laws, Ordinances and Regulations 6

Withdrawal of Proposals 6

Proposal Rejection 6

Execution of Contract 6

Contract Termination 6

Scope of Services 7

Information Required With Proposals 18

Compensation 19

Evaluation of Proposals 19

Assignment of Key Staff 20

Selection Committee 20

Questions Regarding Specifications 21

FORMS

Non-Collusion Affidavit 22

Non-Discrimination Statement 25

Non-Indebtedness 26

PROFESSIONAL SERVICES

 

This project shall consist of designing a new HVAC system(s) to replace the existing roof top units, the design of all related electrical work required to power the new system(s), structural analysis and design to mount new condensing units on the roof and architectural specifications to replace the existing ‘splined’ ceiling.

 

PROPOSAL SUBMISSION

 

The original proposal and seven (7) copies shall be submitted in a sealed envelope that shall plainly indicate on it the title of the proposal and the date for receiving. These shall be delivered to the City Purchasing Coordinator, Rm. 2-45, City Hall, 815 Washington Street, Reading, PA, until 3:00 P.M., prevailing time on April 14, 2017. The envelope shall be clearly labeled as HVAC Design – Reading EMS Building.

 

Proposals received at the Office of the Purchasing Coordinator after the hour specified will not be considered. Proposers are invited to be present at the RFP opening.

 

PRE-PROPOSAL CONFERENCE

 

There will be no pre-proposal meeting. To facilitate the clarification of requirements, proposers are required to submit questions in writing, by 2:00 P. M. on March 30, 2017. Any interpretation made to prospective proposers will be expressed in the form of an addendum which, if issued, will be conveyed in writing to all prospective proposers no later than April 6, 2017.

 

PROPOSER’S CLARIFICATION

 

By submitting a proposal, the proposer certifies that the RFP has been fully read and that the proposer understands the proposal method and has full knowledge of the scope, nature and quality of work to be performed.

 

INSURANCE

 

The Successful Proposer, at the time of execution of the contact, shall also furnish the City with insurance certificates of adequate limits, as later indicated, to protect the City of Reading, its agents, and employees, from any litigation involving Worker's Compensation, Public Liability and Property Damage, involved in the work. All subcontractors must also furnish copies of their liability insurance and Worker's Compensation Insurance certificates to the City. No subcontractor will be allowed to perform any work under this contract by the City unless such certificates are submitted to and approved by the City beforehand.

 

WORKERS’ COMPENSATION AND PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE

 

The status of the Proposer in the work to be performed is that of any independent Proposer and as such, he shall properly safeguard against any and all injury or damage to the public, to public and private property, materials and things, and as such he alone shall be responsible for any and all damage, loss or injury to persons or property that may arise, or be incurred, in or during the conduct or progress of said work without regard to whether or not the Proposer, sub-contractors, agents, or employees have been negligent, and the Proposer shall keep the City free and discharged of and from any and all responsibility and liability therefore of any sort or kind. The Proposer shall assume all responsibility for risks or casualties of every description, for any or all damage, loss or injury to persons or property arising out of the nature of the work from the action of the elements, or from any unforeseen or unusual difficulty, including all legal defense costs incurred by the City. The Proposer shall assume and be liable for all blame and loss of whatsoever nature by reason of neglect or violation of any Federal, State, County or Local laws, regulations, or ordinances; the Proposer shall indemnify and save harmless the City from all

suits or actions at law of any kind whatsoever in connection with this work and shall if required by the City, produce evidence of settlement of any such action before final payment shall be made by the City. Proposer's Liability Insurance Certificate shall include the save harmless clause and shall be filed with the City.

 

The Proposer shall maintain such insurance as will protect the proposer from claims under worker's compensation acts and from claims for damages because of bodily injury, including death, and property damage, which may arise from and during operations under this Contract, whether such operations be by himself, by any subcontractor or anyone directly or indirectly employed by either of them. Proposer's liability insurance shall be in the names of the Proposer and the City as their respective interests may appear. Each policy and Certificate of Insurance shall contain an endorsement naming the City of Reading as additionally insured. Certificates of such insurance shall be filed with the City.

 

The minimum amount of liability insurance to be maintained by the Contractor during the life of the contract shall be as follows:

 

Comprehensive General Liability – for bodily injury and property damage – including any liability normally covered by a general liability policy with limits of not less than $1,000,000 per occurrence and $2,000,000 in the annual aggregate.

 

Professional Liability – in minimum amounts of $1,000,000 per occurrence and $2,000,000 aggregate.

 

Prior to commencement of performance of this Agreement, the Contractor shall furnish to the City a certificate of insurance evidencing all required coverage in at least the limits required herein, naming the City of Reading, its elected officials, agents, and employees as additional insured’s under the Comprehensive General Liability coverage, and providing that no policies may be modified or cancelled without thirty (30) days advance written notice to the City. Such certificate shall be issued to: City of Reading, 815 Washington Street, Reading, PA 19601. All policies shall be in effect with companies holding an A.M. Best rating of “A-” or better and shall be licensed to do business in the Commonwealth of Pennsylvania. Such companies shall also be acceptable to the City.

 

Please forward a certificate of insurance verifying these insurance requirements.

 

All subcontractors performing work under this contract must furnish to the City a copy of their Certificate of Insurance for Workers’ Compensation and liability for bodily injury and property damage.

 

EQUAL EMPLOYMENT OPPORTUNITY

 

During the performance of this Contract, the Proposer agrees as follows:

 

The Proposer will not discriminate against any employees or applicant for employment because of race, color, religion, sex, or national origin. The Proposer will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Proposer agrees to post in conspicuous places, available to employees and applicants for employment, notices which may be provided by the City setting forth the provisions of this nondiscrimination clause.

 

The Proposer will, in all solicitations or advertisements for employees placed by or on behalf of the Proposer, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

 

In the event of the Proposer’s noncompliance with the non-discrimination clauses of this Contract or with

any of the said rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole, or in part and the Proposer may be declared ineligible for further City contracts.

 

The Proposer will include the provisions of these paragraphs in every subcontract or purchase order unless exempted.

 

EMPLOYMENT OF CERTAIN PERSONS PROHIBITED

 

No person who, at the time, is serving sentence in a penal or correctional institution shall be employed on the work covered by this Contract.

 

ALTERATIONS OR MODIFICATIONS

 

This contract will be under the direct supervision of the City or its authorized representatives. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Proposer and the City authorized representatives and shall be made prior to commencement of the altered or modified work. No claims for extra work or materials shall be allowed unless covered by written agreement.

 

SUBCONTRACTS

 

The Proposer will not be allowed to subcontract work under this contract unless written approval is granted by the City. The Subproposer, as approved, shall be bound by the conditions of the contract between the City and the Proposer. The authorization of a Subproposer is to perform in accordance with all terms of the contract and Specifications. All required notices, work orders, directives, and requests for emergency services will be directed to the Proposer. All directions given to the Subproposer in the field shall bind the Proposer as if the notice had been given directly to the Proposer.

 

RIGHT TO AUDIT RECORDS

 

The City shall be entitled to audit the books and records of a proposer or any sub-proposer to the extent that such books and records relate to the performance of such contract or sub-contract. Such books and records shall be maintained by the proposer for a period of three (3) years from the date of final payment under the prime contract and by the sub-proposer for a period of three (3) years from the date of final payment under the sub-contract unless a shorter period is otherwise authorized in writing.

 

DISSEMINATION OF INFORMATION

 

During the term of the resulting contract, the successful proposer may not release any information related to the services or performance of services under the contract, nor publish any report or documents relating to the City, the account or performance of services under the agreement without prior written consent of the City; and shall indemnify and hold harmless the City, its officers, agents, and employees from all liability which may be incurred by reason of dissemination, publication and distribution, or circulation, in any manner whatsoever, of any information, data, documents, or material pertaining to the City, the account or the contract by the proposer or its agents or employees.

 

BUSINESS PRIVILEGE TAX

 

The City of Reading imposes a Business Privilege License at $55.00 per calendar year. In addition, a Business Privilege Tax is imposed at the service rate of 2-1/4 mills upon the gross receipts attributable to business conducted within the City of Reading.

 

PERMITS/LICENSES

 

The Proposer shall, at its expense, pay all fees and procure all necessary licenses and permits needed to

 

 

conduct the work required under the terms of this contract. The Proposer shall give any and all necessary formal notices required in conjunction with the lawful prosecution of the work of this contract.

 

OBSERVANCE OF LAWS, ORDINANCES AND REGULATIONS

 

The Proposer at all times during the term of this contract shall observe and abide by all Federal, State, and Local laws which in any way affect the conduct of the work and shall comply with all decrees and orders of courts of competent jurisdiction. The Proposer shall comply fully and completely with any and all applicable State and Federal statutes, rules and regulations as they relate to hiring, wages, and any other applicable conditions of employment.

 

WITHDRAWAL OF PROPOSALS

 

Proposers will be given permission to withdraw any proposals after they have been received by the City's Purchasing Coordinator at his/her office, provided said request is in writing and properly signed or by telegram and is received at least two (2) hours prior to the time and date set for the opening. Request by telegram must be confirmed in writing, properly signed, which must be delivered within twenty-four (24) hours of the time and date set for the opening. No proposals may be withdrawn for a period of ninety (90) days following the formal opening and receipt of proposals by the City of Reading.

 

PROPOSAL REJECTION

 

The City of Reading reserves the right to reject any or all proposals and to accept or reject any part of any proposal. It also reserves the right to waive any technical defects or minor irregularities, which in its discretion, is in the best interest of the City.

 

EXECUTION OF CONTRACT

 

The successful Proposer shall, within ten (10) calendar days after mailing of contract documents by the City to the Principal, enter into contract with the City.

 

The contract, when executed, shall be deemed to include the entire agreement between the parties; the Proposer shall not base any claim for modification of the contract upon any prior representation or promise made by the representatives or the City, or other persons. All attachments are considered as part of this document.

 

CONTRACT TERMINATION

 

The City shall have the right to terminate a contract or a part thereof before the work is completed in the event:

 

  1. Previous unknown circumstances arise making it desirable in the public interest to void the contract.

  2. The proposer is not adequately complying with the specifications.

  3. The proposer refuses, neglects, or fails to supply properly trained or skilled supervisory personal and/or workers or proper equipment.

  4. The proposer in the judgment of the City is unnecessarily or willfully delaying the performance and completion of the work.

  5. The proposer refuses to proceed with work when and as directed by the City.

  6. The proposer abandons the work.

 

 

SCOPE OF SERVICES

 

SCOPE OF SERVICES

 

This project shall consist of designing a new HVAC system(s) to replace the existing boiler and air handling system, the design of all related electrical work required to power the new system(s), structural analysis and design to mount new condensing units on the roof and architectural specifications to replace the existing ‘splined’ ceiling.

 

The general scope of work is as follows:

 

Reading EMS Building 628 Walnut Street

Reading Pa 19601

 

Project Description: Replace three packaged rooftop units and one split system unit with new equipment of approximately equal capacities.

 

General Scope of Demolition:

 

  1. Rooftop Units

    1. Remove existing rooftop units in their entirety. Prepare ductwork to be connected to new unit in same location.

    2. Remove existing gas piping in its entirety including supports back to closest tee within building. Prepare any wall penetrations for gas piping to be installed in same location.

    3. Preform an air balance audit for all diffusers and registers before starting demolition to determine the existing air balance.

    4. Remove mechanical equipment branch circuit to three rooftop units being removed in their entirety. Remove rooftop unit circuit breakers in their entirety.

    5. Provide add-alternate pricing (per unit): Remove existing roof curb in its entirety. Prepare roof opening to match the size of the new roof curb

       

  2. Split System Gas Furnace

    1. Disconnect flexible ducts at supply and return plenums of existing gas furnace. Remove gas furnace in its entirety including condensate piping, exhaust/flue, and plenums. Patch and repair wall at flue exit.

    2. Remove existing condensing unit and refrigerant piping in its entirety.

    3. Remove existing gas piping to gas furnace back to closest tee within building. Prepare any wall penetrations for gas piping to be installed in same location.

    4. Perform an air balance audit for all diffusers and registers before starting demolition.

    5. Remove mechanical equipment branch circuit to gas furnace and outdoor condensing unit being removed in their entirety. Remove gas furnace and outdoor condensing unit circuit breakers in their entirety.

General Scope of New Work:

 

  1. Rooftop Units

    1. Install new units (three total) on new adapter roof curb. Modify roof as required to adapt to new roof curb and repair roofing to maintain any existing warranties.

    2. Modify/repair and re-insulate ductwork as required to connect with new unit in same location.

    3. Provide new schedule 40 galvanized steel gas piping of the same size as existing and routed in the same location as existing. Connect new gas piping to location determined in demolition. Provide new wall and roof supports for gas piping.

    4. Balance all diffusers and registers in proportion with air audit quantities.

    5. Provide new circuit breakers, branch circuit conductors and conduit for three new rooftop units in accordance with manufacturer’s instructions.

    6. Verify weatherproof maintenance receptacle is located within 25 feet of all roof mounted mechanical equipment.

    7. Provide add-alternate pricing (per unit): Modify roof as required to adapt to new roof curb and repair roofing to maintain any existing warranties.

       

  2. Split System Gas Furnace

    1. Provide a new gas furnace in same location as existing. Provide all new supports.

    2. Provide new combustion and exhaust air pipes to new concentric wall fitting.

    3. Provide new supply and return air plenums and reconnect existing supply and return registers.

    4. Route new condensate line to same location as existing.

    5. Provide a new outdoor air intake duct and hood a minimum of ten (10) feet away from the gas furnace exhaust. Provide an automatic (motorized) air damper before the outdoor air duct terminates at the return air plenum. Balance airflow for 10% of the supply airflow.

    6. Mount condensing unit at a suitable location on grade in accordance with manufacturer’s instructions. Condensing unit may not be located on grate next to building. Provide a minimum 4” equipment pad for new condensing unit.

    7. Balance all diffusers and registers in proportion with air audit quantities.

    8. Provide new circuit breakers, branch circuit conductors and conduit for three new rooftop units in accordance with manufacturer’s instructions.

    9. Verify weatherproof maintenance receptacle is located within 25 feet of all grade level mechanical equipment.

 

Mechanical Specifications:

 

    1. Provide all materials, labor, equipment and tools necessary for complete and workable systems as indicated on the drawings. All work shall be in accordance with all applicable sections of the National Fire Protection Association, National Electrical Code, OSHA, 2009 International Mechanical Code, and all other local or state authorities having jurisdiction and manufacturer's recommendations.

       

    2. The contractor shall visit the site, examine all conditions and make allowances for difficulties and contingencies affecting the proper execution of this contract prior to submitting a proposal.

       

    3. The contractor shall obtain and pay all fees necessary for permits and inspections required with his work.

       

    4. The contractor shall verify all utility service information shown on the drawings with the local utility company prior to submitting a bid. Any changes or service charges imposed by the utility company shall be qualified and included in the bid.

    5. All equipment shall be tested, listed and labeled by an approved authority (UL, AGA, ETL) and shall be installed in accordance with its listing.

       

    6. All equipment, materials and workmanship shall be guaranteed for a minimum of one year (five years for all compressors) from the date of acceptance by the owner.

       

    7. Where products are specified by brand name, catalog numbers or by names of manufacturers, the reference is intended to be descriptive and not restrictive and is solely for the purpose of indicating the type of quality of item that will be acceptable. An approved equal will be considered unless indicated otherwise.

       

    8. The contractor responsible for work covered by these specifications shall coordinate and cooperate with all other trades.

       

    9. All cutting and patching of every nature required in connection with this contract shall be done by this contractor with mechanics experienced in their respective trades. All patching shall match adjacent finishes.

       

    10. Vibration isolators for the HVAC equipment shall be installed to properly isolate the transmission of vibration or noise to any part of the building.

       

    11. Gas Vents

       

      1. Vent for gas-fired furnace shall be in accordance with the manufacturer’s instructions.

         

    12. Packaged Rooftop AC Units

       

      1. Rooftop air conditioning units shall have natural gas heat and electric air conditioning mounted on a full perimeter roof curb. Cabinet shall be constructed of galvanized steel coated with a baked enamel finish. Cabinets shall be insulated with one inch mat faced fiberglass and panels shall be easily removable. Units shall be supplied with matching roof curb, deep seal PVC traps, 50 percent OA hoods, return and outside air dampers, and all necessary safety controls. Units shall be provided with a seven-day programmable heating/cooling thermostat. Units shall have the capacities indicated and be as manufactured by the Trane company.

         

    13. Gas Fired Furnaces

       

      1. Gas-fired furnace shall be AGA certified for installation in an attic space and shall be complete with electronic ignition, redundant gas valve, gas controls, flue outlet, draft hood, filter rack and filters. Furnace shall have capacity indicated and shall be installed in accordance with the manufacturer's recommendations (install spring isolators in hangers).

         

      2. Cooling coil and associated air cooled condensing unit shall be matched components with combination capacities as indicated on the drawings. Cooling coil shall be encased and shall have an internal drain pan and external refrigerant line and condensate drain connections. Coils shall be rigidly supported in accordance with the manufacturer's recommendations. Air cooled condensing unit shall be UL listed and ARI certified and shall be complete with reciprocating compressor, propeller condensing fan, filter drier and liquid line solenoid valve.

         

    14. Auxiliary Drain Pan

       

      1. Provide auxiliary drain pans with water sensor below all cooling coils and gas furnaces located above ceilings. Water sensor shall shut unit down upon detection of water.

         

    15. Piping

      1. Refrigerant piping shall be seamless type "ACR" copper ASTM b-88 and shall be insulated with 3/4 inch thick Johns-Manville Aerotube or equal. Refrigerant line sizes between indoor coil and outdoor compressor unit shall be sized in accordance with the manufacturer's recommendations for capacities required and actual pipe lengths and fittings to be installed.

         

      2. Gas piping shall be schedule 40 galvanized steel installed in accordance with NFPA 54. Branch piping to appliances shall be complete with a shutoff valve, union, dirt leg and any regulators necessary to ensure proper equipment operation.

         

      3. The contractor shall provide a trapped schedule 40 PVC condensate drain line on all indoor cooling coil drain pans. All drain lines shall have adequate cleanout connections and shall terminate where shown on the drawings.

         

    16. Controls

       

      1. The contractor shall provide and install all necessary control components including, but not limited to, relays, automatic dampers, damper operators, thermostats, controllers, etc. and wiring as required to provide automatic temperature control. All control components shall be as manufactured by Honeywell or equal. All wiring shall be done in accordance with the local and state codes and the National Electrical Code.

         

        1. RTU-1, 2, and 3

           

          1. Occupied mode: When the building is in occupied mode the supply fan shall turn on and run continuously, the outside air damper shall open to the setpoint position to provide ventilation air at approximately 10% of the total air flow, and the heating and cooling sections of the unit shall modulate to maintain the setpoint temperature.

             

          2. Unoccupied mode: When the building is in unoccupied mode the outside air damper shall close, and the supply fan shall modulate with the heating and cooling sections of the unit to maintain setback temperature.

             

            2. GF-1 / CU-1

             

            1. Occupied mode: When the building is in occupied mode the supply fan shall turn on, the outside air damper shall open to the setpoint position to provide ventilation air at approximately 10% of the total air flow, and the gas furnace and condensing unit shall modulate to maintain the temperature setpoint of the space.

               

            2. Unoccupied mode: When the building is in unoccupied mode the outside air damper shall close and the supply fan, gas furnace, and the condensing unit shall modulate to maintain the setback temperature of the space.

             

    17. The equipment and materials shall be completely cleaned prior to testing, insulating and placing the system in operation.

       

    18. The refrigeration system shall be tested and proven tight prior to placing in operation. Units shall be checked for proper refrigerant charge and operation and adjusted as per the manufacturer's recommendations.

       

    19. The complete supply, return and exhaust air duct systems, including fans, dampers, outlets and appurtenances shall be properly balanced to deliver air volumes within +/- 10 percent of the values indicated. The total system leakage through duct joints and connections shall not

       

       

      exceed three percent. Temperature, ampere and rpm readings shall also be provided to verify system performance. Submit three copies of the balancing reports at completion of the balancing.

       

    20. The contractor shall furnish three sets of instruction manuals to the owner at the completion of construction.

 

Electrical Specifications:

 

    1. Provide all materials, labor, equipment, and tools necessary for a complete and workable electrical system as indicated on the drawings. All work shall be in accordance with the latest edition of the National Electrical Code (NEC), local and state codes having jurisdiction, and applicable manufacturer's recommendations.

       

    2. Unless noted otherwise, this contractor shall furnish and install all control devices together with control wiring, conduit, and all appurtenances and accessories necessary to perform the operating functions as specified. Control devices shall include, but not be limited to, motor starters, thermostats, switching relays, control relays, and transformers. Wiring materials and installation shall conform with the National Electric Code. Control wiring shall include, but is not limited to, 120 volt control wiring as well as low voltage dimming wiring, occupancy sensor wiring, and other low voltage wiring. All control system wiring except low voltage wiring, shall be 14 AWG minimum installed in 1/2-inch diameter minimum conduit. Flexible metal conduit shall be permitted to make runs of three feet or less for final equipment connections. Low voltage, control wiring shall be open, plenum rated, cable, routed in accessible, concealed spaces on j hooks with closure ties on five foot centers wherever possible. In inaccessible spaces, including in walls, low voltage control wiring shall be routed in 3/4-inch conduit. Open control wiring shall not rest on or impede the removal of ceiling tiles.

       

    3. Conduit shall be concealed where possible unless approved otherwise by the owner.

       

    4. Conduit shall be 3/4-inch minimum, unless noted otherwise, and shall be in accordance with the following types of usage:

       

      1. EMT - Use for interior exposed and concealed work not subject to dampness or severe physical damage. Use for exterior work not subject to physical damage. Do not use when in contact with cinder fill unless protected by at least two inches of concrete or unless tubing is at least 18 inches under the fill. Do not use EMT in hazardous locations. Use with compression fittings for exterior work. Use with set screw fittings for interior work.

         

      2. Rigid metal conduit - use for interior work subject to corrosive influences, dampness and/or severe physical damage. Use for exterior work subject to physical damage.

         

      3. PVC - Use schedule 40 for below grade concealed areas and schedule EB encased in concrete for underground duct bank installations. Do not use for support of fixtures or equipment, where subject to physical damage, where subject to high ambient temperatures, in return air plenums, or with conductors whose insulation temperature limitations exceed those for which the conduit is approved. Do not use PVC conduit in hazardous locations.

         

      4. All concealed branch circuit wiring above grade in non-hazardous locations may be metal clad cable, type mc, minimum size #12 AWG, maximum size #8 AWG, unless noted otherwise. Universal type fastening devices shall be used to properly secure the mc cables parallel to the wood or metal framing member. Device shall be installed in center of member on intervals no greater than four feet six inches.

         

         

    5. Install flexible metallic conduit at all motor connections inside the building and liquid-tight flexible metal conduit at motor connections outside the building. Conduit shall not exceed 18 inches in length.

       

    6. Unless otherwise noted, all wire shall be of soft drawn copper, solid or stranded of 98 percent conductivity with insulation rated 600 volts. All sizes shown on the drawings are based on copper. Aluminum conductors shall not be used. Conductors shall be as follows:

       

      1. #8 and larger shall be stranded with type THHN/THWN insulation.

         

      2. #10 and smaller shall be solid with type THHN/THWN insulation.

         

      3. #12 shall be minimum size conductor except #14 may be used for control circuit wiring and #10 shall be the minimum size for circuits over 100 feet long.

         

    7. Wire connections for splicing #8 AWG and smaller shall be made with pressure connectors consisting of cone-shaped coil springs with insulated covers. Splicing of conductors larger than

      #8 shall be made using mechanical splicing or compression type devices.

       

    8. All lugs and/or circuit breaker lug connectors shall be copper or high percentage copper alloy rated for use with 75 degree c wiring.

       

    9. Junction boxes of ample size shall be provided as required by construction in accordance with the NEC. Boxes shall be constructed of cast rust-resisting metal or of 14 gauge galvanized steel with riveted or welded joints and provided with covers of the same material which shall be screwed or hinged to the box. Boxes shall be flanged and tapped to receive machine screws. Holes in covers shall be in alignment with tapped holes in box. Where no sizes are given on the drawings, boxes shall be no smaller than the minimum size allowed by NEC. Where feeders of different systems or voltages pass through the same box, barriers shall be provided for proper separation.

       

    10. Duplex receptacles shall be specification grade, polarized, grounded, NEMA 5-20r, 20 ampere, 125 volts ac. Receptacles shall be as manufactured by Leviton, Hubbell, General Electric, or approved equal. Receptacles with integral ground fault circuit interrupting capacity shall be provided as indicated on the drawings. Weatherproof duplex receptacles shall be weather resistant, ground fault circuit interrupting type mounted in a weatherproof enclosure which retains its rating while in use.

       

    11. Safety switches shall be the size and type as shown on the drawings. Fuse size, if required, shall be as shown on the drawings. Switches shall be heavy duty with quick-make, quick-break operating mechanism. The handle and mechanism shall be an integral part of the box and not the cover with positive pad locking provisions in the "off" position. Switches shall be NEMA 1 (interior) and NEMA 3r (exterior) and shall be as manufactured by Square D, Siemens, General Electric, or approved equal.

       

    12. Provide for every fuse clip to which a circuit has been connected, a nonrenewable cartridge fuse of the size indicated on the drawings or as required in accordance with the manufacturer’s requirements. All fuses shall be dual element time delay unless noted otherwise.

       

    13. Circuit breakers shall match existing and be enclosed molded case, bolt-on (except that Square D I-line breakers are acceptable), with quick-make, quick-break toggle mechanism, non-fusible contacts, and inverse time short circuit characteristics. Breakers shall be trip-free on overload and shall indicate clearly whether they are opened, closed, or tripped. Multi-pole units shall have thermal element in each pole and shall have a single handle. Circuit breaker short circuit ratings shall be 120 percent of the available short circuit current on the existing electrical

      system; 10,000 amperes symmetrical minimum for 208/120 volt system. Contractor shall obtain system short circuit currents from the power company and shall include this information in his shop drawing submittal to the owner's representative. Breakers shall be compatible with panelboards provided. All 20 ampere, single pole circuit breakers for lighting circuits shall be "SWD" rated. Circuit breakers for dwelling unit bedrooms shall be AFCI rated and circuit breakers for air conditioning and refrigeration units shall be HACR rated.

       

    14. Surface mounted panelboards shall be mounted on 3/4-inch plywood backboard.

       

    15. All panelboards shall contain an updated typewritten panel directory to indicate area or equipment served.

       

    16. The contractor shall provide the owner with a balanced three-phase electrical system by arranging the single phase loads as necessary to achieve the balance. Should the power company, owner, or owner’s representative find an unfavorable operating condition as a result of an improper load balance, the contractor shall make such changes as necessary to balance the load without additional cost to the owner.

       

    17. Manual motor starter shall be NEMA 1, fractional horsepower type for "on-off" control of small motors. Provide starter with melting alloy type thermal overload relay. Starters shall be as manufactured by Square D, General Electric, Siemens, or approved equal.

       

    18. Motor starter relays for single phase, single speed, non-reversing motors up to one horsepower shall be horsepower rated with one 30a N.O. contact for 120v motors and two 30a N.O. contacts for 208v or 240v motors. Motor starter relays shall be controlled by a continuous rated coil of ac or dc voltage as required by the ATC contractor. Coordinate requirements with the ATC contractor prior to purchase. For installation not controlled by the ATC system, provide 120 VAC coils. Indoor installations shall be provided in the available NEMA 1 enclosure. Outdoor installations shall be an open relay mounted in a separate NEMA 3r or 4 box. Motor starter relays shall be class 8501 type c manufactured by square d.

       

    19. Combination magnetic motor starter/disconnect switch shall be three pole, NEMA 1 indoor or NEMA 3r outdoor, full voltage, non-reversing, thermal magnetic circuit breaker (type and sizes as shown on the drawings), with solid state overload relays, surge protected coils, red pilot light, hand-off-auto switch, and 120 volts control power transformer, unless otherwise noted. Units shall be as manufactured by Square D, General Electric, Siemens, or approved equal.

 

Magnetic motor starters shall be the same as the B. Split System Gas Furnace

  1. Provide a new gas furnace in same location as existing. Provide all new supports.

  2. Provide new combustion and exhaust air pipes to new concentric wall fitting.

  3. Provide new supply and return air plenums and reconnect existing supply and return registers.

  4. Route new condensate line to same location as existing.

  5. Provide a new outdoor air intake duct and hood a minimum of ten (10) feet away from the gas furnace exhaust. Provide an automatic (motorized) air damper before the outdoor air duct terminates at the return air plenum. Balance airflow for 10% of the supply airflow.

  6. Mount condensing unit at a suitable location on grade in accordance with manufacturers instructions. Condensing unit may not be located on grate next to building. Provide a minimum 4” equipment pad for new condensing unit.

  7. Balance all diffusers and registers in proportion with air audit quantities.

  8. Provide new circuit breakers, branch circuit conductors and conduit for three new rooftop units in accordance with manufacturer’s instructions.

    1. Verify weatherproof maintenance receptacle is located within 25 feet of all grade level mechanical equipment.

Mechanical Specifications:

 

 

    1. Provide all materials, labor, equipment and tools necessary for complete and workable systems as indicated on the drawings. All work shall be in accordance with all applicable sections of the National Fire Protection Association, National Electrical Code, OSHA, 2009 International Mechanical Code, and all other local or state authorities having jurisdiction and manufacturer's recommendations.

    2. The contractor shall visit the site, examine all conditions and make allowances for difficulties and contingencies affecting the proper execution of this contract prior to submitting a proposal.

    3. The contractor shall obtain and pay all fees necessary for permits and inspections required with his work.

    4. The contractor shall verify all utility service information shown on the drawings with the local utility company prior to submitting a bid. Any changes or service charges imposed by the utility company shall be qualified and included in the bid.

    5. All equipment shall be tested, listed and labeled by an approved authority (UL, AGA, ETL) and shall be installed in accordance with its listing.

    6. All equipment, materials and workmanship shall be guaranteed for a minimum of one year (five years for all compressors) from the date of acceptance by the owner.

    7. Where products are specified by brand name, catalog numbers or by names of manufacturers, the reference is intended to be descriptive and not restrictive and is solely for the purpose of indicating the type of quality of item that will be acceptable. An approved equal will be

      considered unless indicated otherwise.

    8. The contractor responsible for work covered by these specifications shall coordinate and cooperate with all other trades.

    9. All cutting and patching of every nature required in connection with this contract shall be done by this contractor with mechanics experienced in their respective trades. All patching shall

      match adjacent finishes.

    10. Vibration isolators for the HVAC equipment shall be installed to properly isolate the transmission of vibration or noise to any part of the building.

    11. Gas Vents

      A. Vent for gas-fired furnace shall be in accordance with the manufacturer’s instructions.

    12. Packaged Rooftop AC Units

      A. Rooftop air conditioning units shall have natural gas heat and electric air conditioning mounted on a full perimeter roof curb. Cabinet shall be constructed of galvanized steel coated with a baked enamel finish. Cabinets shall be insulated with one inch mat faced fiberglass and panels shall be easily removable. Units shall be supplied with matching roof curb, deep seal PVC

      traps, 50 percent OA hoods, return and outside air dampers, and all necessary safety controls. Units shall be provided with a seven-day programmable heating/cooling thermostat. Units shall have the capacities indicated and be as manufactured by the Trane company.

    13. Gas Fired Furnaces

      1. Gas-fired furnace shall be AGA certified for installation in an attic space and shall be complete with electronic ignition, redundant gas valve, gas controls, flue outlet, draft hood, filter rack and filters. Furnace shall have capacity indicated and shall be installed in accordance with the manufacturer's recommendations (install spring isolators in hangers).

      2. Cooling coil and associated air cooled condensing unit shall be matched components with combination capacities as indicated on the drawings. Cooling coil shall be encased and shall have an internal drain pan and external refrigerant line and condensate drain connections. Coils shall be rigidly supported in accordance with the manufacturer's recommendations. Air cooled condensing unit shall be UL listed and ARI certified and shall be complete with reciprocating compressor, propeller condensing fan, filter drier and liquid line solenoid valve.

    14. Auxiliary Drain Pan

      A. Provide auxiliary drain pans with water sensor below all cooling coils and gas furnaces located above ceilings. Water sensor shall shut unit down upon detection of water.

    15. Piping

      1. Refrigerant piping shall be seamless type "ACR" copper ASTM b-88 and shall be insulated with 3/4 inch thick Johns-Manville Aerotube or equal. Refrigerant line sizes between indoor coil and outdoor compressor unit shall be sized in accordance with the manufacturer's recommendations

         

         

        for capacities required and actual pipe lengths and fittings to be installed.

      2. Gas piping shall be schedule 40 galvanized steel installed in accordance with NFPA 54. Branch piping to appliances shall be complete with a shutoff valve, union, dirt leg and any regulators necessary to ensure proper equipment operation.

      3. The contractor shall provide a trapped schedule 40 PVC condensate drain line on all indoor cooling coil drain pans. All drain lines shall have adequate cleanout connections and shall terminate where shown on the drawings.

    16. Controls

      1. The contractor shall provide and install all necessary control components including, but not limited to, relays, automatic dampers, damper operators, thermostats, controllers, etc. and wiring as required to provide automatic temperature control. All control components shall be as manufactured by Honeywell or equal. All wiring shall be done in accordance with the local and state codes and the National Electrical Code.

        1. RTU-1, 2, and 3

          1. Occupied mode: When the building is in occupied mode the supply fan shall turn on and run continuously, the outside air damper shall open to the setpoint position to provide ventilation air at approximately 10% of the total air flow, and the heating and cooling sections of the unit shall modulate to maintain the setpoint temperature.

          2. Unoccupied mode: When the building is in unoccupied mode the outside air damper shall close, and the supply fan shall modulate with the heating and cooling sections of the unit to maintain setback temperature.

      2. GF-1 / CU-1

      1. Occupied mode: When the building is in occupied mode the supply fan shall turn on, the outside air damper shall open to the setpoint position to provide ventilation air at approximately 10% of the total air flow, and the gas furnace and condensing unit shall modulate to maintain the temperature setpoint of the space.

      2. Unoccupied mode: When the building is in unoccupied mode the outside air damper shall close and the supply fan, gas furnace, and the condensing unit shall modulate to maintain the setback temperature of the space.

    17. The equipment and materials shall be completely cleaned prior to testing, insulating and placing the system in operation.

    18. The refrigeration system shall be tested and proven tight prior to placing in operation. Units shall be checked for proper refrigerant charge and operation and adjusted as per the manufacturer's recommendations.

    19. The complete supply, return and exhaust air duct systems, including fans, dampers, outlets and appurtenances shall be properly balanced to deliver air volumes within +/- 10 percent of the

      values indicated. The total system leakage through duct joints and connections shall not exceed three percent. Temperature, ampere and rpm readings shall also be provided to verify system performance. Submit three copies of the balancing reports at completion of the balancing.

    20. The contractor shall furnish three sets of instruction manuals to the owner at the completion of construction.

Electrical Specifications:

    1. Provide all materials, labor, equipment, and tools necessary for a complete and workable electrical system as indicated on the drawings. All work shall be in accordance with the latest edition of the National Electrical Code (NEC), local and state codes having jurisdiction, and applicable manufacturer's recommendations.

    2. Unless noted otherwise, this contractor shall furnish and install all control devices together with control wiring, conduit, and all appurtenances and accessories necessary to perform the

      operating functions as specified. Control devices shall include, but not be limited to, motor starters, thermostats, switching relays, control relays, and transformers. Wiring materials and installation shall conform with the National Electric Code. Control wiring shall include, but is not limited to, 120 volt control wiring as well as low voltage dimming wiring, occupancy sensor wiring, and other low voltage wiring. All control system wiring except low voltage wiring, shall

       

       

      be 14 AWG minimum installed in 1/2-inch diameter minimum conduit. Flexible metal conduit shall be permitted to make runs of three feet or less for final equipment connections. Low voltage, control wiring shall be open, plenum rated, cable, routed in accessible, concealed spaces on j hooks with closure ties on five foot centers wherever possible. In inaccessible spaces, including in walls, low voltage control wiring shall be routed in 3/4-inch conduit. Open control wiring shall not rest on or impede the removal of ceiling tiles.

    3. Conduit shall be concealed where possible unless approved otherwise by the owner.

    4. Conduit shall be 3/4-inch minimum, unless noted otherwise, and shall be in accordance with the following types of usage:

      1. EMT - Use for interior exposed and concealed work not subject to dampness or severe physical damage. Use for exterior work not subject to physical damage. Do not use when in contact with cinder fill unless protected by at least two inches of concrete or unless tubing is at least 18

        inches under the fill. Do not use EMT in hazardous locations. Use with compression fittings for exterior work. Use with set screw fittings for interior work.

      2. Rigid metal conduit - use for interior work subject to corrosive influences, dampness and/or severe physical damage. Use for exterior work subject to physical damage.

      3. PVC - Use schedule 40 for below grade concealed areas and schedule EB encased in concrete for underground duct bank installations. Do not use for support of fixtures or equipment, where subject to physical damage, where subject to high ambient temperatures, in return air plenums,

        or with conductors whose insulation temperature limitations exceed those for which the conduit is approved. Do not use PVC conduit in hazardous locations.

      4. All concealed branch circuit wiring above grade in non-hazardous locations may be metal clad cable, type mc, minimum size #12 AWG, maximum size #8 AWG, unless noted otherwise. Universal type fastening devices shall be used to properly secure the mc cables parallel to the wood or metal framing member. Device shall be installed in center of member on intervals no greater than four feet six inches.

    5. Install flexible metallic conduit at all motor connections inside the building and liquid-tight flexible metal conduit at motor connections outside the building. Conduit shall not exceed 18 inches in length.

    6. Unless otherwise noted, all wire shall be of soft drawn copper, solid or stranded of 98 percent conductivity with insulation rated 600 volts. All sizes shown on the drawings are based on copper. Aluminum conductors shall not be used. Conductors shall be as follows:

      1. #8 and larger shall be stranded with type THHN/THWN insulation.

      2. #10 and smaller shall be solid with type THHN/THWN insulation.

      3. #12 shall be minimum size conductor except #14 may be used for control circuit wiring and #10 shall be the minimum size for circuits over 100 feet long.

    7. Wire connections for splicing #8 AWG and smaller shall be made with pressure connectors consisting of cone-shaped coil springs with insulated covers. Splicing of conductors larger than

      #8 shall be made using mechanical splicing or compression type devices.

    8. All lugs and/or circuit breaker lug connectors shall be copper or high percentage copper alloy rated for use with 75 degree c wiring.

    9. Junction boxes of ample size shall be provided as required by construction in accordance with the NEC. Boxes shall be constructed of cast rust-resisting metal or of 14 gauge galvanized

      steel with riveted or welded joints and provided with covers of the same material which shall be screwed or hinged to the box. Boxes shall be flanged and tapped to receive machine screws. Holes in covers shall be in alignment with tapped holes in box. Where no sizes are given on the drawings, boxes shall be no smaller than the minimum size allowed by NEC. Where feeders of different systems or voltages pass through the same box, barriers shall be provided for proper separation.

    10. Duplex receptacles shall be specification grade, polarized, grounded, NEMA 5-20r, 20 ampere, 125 volts ac. Receptacles shall be as manufactured by Leviton, Hubbell, General Electric, or approved equal. Receptacles with integral ground fault circuit interrupting capacity shall be

      provided as indicated on the drawings. Weatherproof duplex receptacles shall be weather resistant, ground fault circuit interrupting type mounted in a weatherproof enclosure which retains its rating while in use.

       

       

    11. Safety switches shall be the size and type as shown on the drawings. Fuse size, if required, shall be as shown on the drawings. Switches shall be heavy duty with quick-make, quick-break operating mechanism. The handle and mechanism shall be an integral part of the box and not the cover with positive pad locking provisions in the "off" position. Switches shall be NEMA 1 (interior) and NEMA 3r (exterior) and shall be as manufactured by Square D, Siemens, General Electric, or approved equal.

    12. Provide for every fuse clip to which a circuit has been connected, a nonrenewable cartridge fuse of the size indicated on the drawings or as required in accordance with the manufacturer’s requirements. All fuses shall be dual element time delay unless noted otherwise.

    13. Circuit breakers shall match existing and be enclosed molded case, bolt-on (except that Square D I-line breakers are acceptable), with quick-make, quick-break toggle mechanism, non-fusible contacts, and inverse time short circuit characteristics. Breakers shall be trip-free on overload

      and shall indicate clearly whether they are opened, closed, or tripped. Multi-pole units shall have thermal element in each pole and shall have a single handle. Circuit breaker short circuit ratings shall be 120 percent of the available short circuit current on the existing electrical system; 10,000 amperes symmetrical minimum for 208/120 volt system. Contractor shall obtain system short circuit currents from the power company and shall include this information in his shop drawing submittal to the owner's representative. Breakers shall be compatible with panelboards provided. All 20 ampere, single pole circuit breakers for lighting circuits shall be "SWD" rated. Circuit breakers for dwelling unit bedrooms shall be AFCI rated and circuit breakers for air conditioning and refrigeration units shall be HACR rated.

      315

    14. Surface mounted panelboards shall be mounted on 3/4-inch plywood backboard.

    15. All panelboards shall contain an updated typewritten panel directory to indicate area or equipment served.

    16. The contractor shall provide the owner with a balanced three-phase electrical system by arranging the single phase loads as necessary to achieve the balance. Should the power company, owner, or owner’s representative find an unfavorable operating condition as a result of an improper load balance, the contractor shall make such changes as necessary to balance the load without additional cost to the owner.

    17. Manual motor starter shall be NEMA 1, fractional horsepower type for "on-off" control of small motors. Provide starter with melting alloy type thermal overload relay. Starters shall be as manufactured by Square D, General Electric, Siemens, or approved equal.

    18. Motor starter relays for single phase, single speed, non-reversing motors up to one horsepower shall be horsepower rated with one 30a N.O. contact for 120v motors and two 30a N.O.

      contacts for 208v or 240v motors. Motor starter relays shall be controlled by a continuous rated coil of ac or dc voltage as required by the ATC contractor. Coordinate requirements with the ATC contractor prior to purchase. For installation not controlled by the ATC system, provide 120 VAC coils. Indoor installations shall be provided in the available NEMA 1 enclosure.

      Outdoor installations shall be an open relay mounted in a separate NEMA 3r or 4 box. Motor starter relays shall be class 8501 type c manufactured by square d.

    19. Combination magnetic motor starter/disconnect switch shall be three pole, NEMA 1 indoor or NEMA 3r outdoor, full voltage, non-reversing, thermal magnetic circuit breaker (type and sizes

      as shown on the drawings), with solid state overload relays, surge protected coils, red pilot light, hand-off-auto switch, and 120 volts control power transformer, unless otherwise noted. Units shall be as manufactured by Square D, General Electric, Siemens, or approved equal.

    20. Magnetic motor starters shall be the same as the combination starter without the circuit

      of the existing conditions. Perform an evaluation of the building’s existing electrical service to determine if sufficient electrical and physical capacity exists to support the requirements of the new work.

      Indicate the removal of existing electric components as they relate to the boiler system. Design the branch circuit wiring to the new mechanical equipment.

       

       

      Structural design services shall include the following:

      Design a structural platform for roof mounted condensers.

      Review drawings/calculations of the existing structure provided by the Owner. Perform a site investigation to verify the existing conditions.

      Review loading requirements for proposed HVAC units on existing structure. Perform calculations to verify the structural capacity of existing steel members. Perform design of additional steel support structure for HVAC.

      Provide permit drawings of steel support structure for HVAC.

      Project Management, Administrative, Correspondence, Phone Calls, etc.

       

      Architectural design services shall include the following: Specify a ceiling system to replace the existing ceiling.

       

      General:

      Design Phase

      Engineer shall be responsible to provide accurate architectural floor plans for use in designing the new systems. Electronic floor plans are not available.

      Provide demolition drawings that describe HVAC equipment that must be removed. Attend one design meeting to discuss the new HVAC concepts prior to starting the full design.

      Provide an ‘opinion of cost’ for construction based on the final design. Provide two submittals: design development, and construction documents. Complete mechanical COMcheck compliance forms.

      Provide signed and sealed drawings for permit submission.

      Provide drawings to the Owner that shall be used for bidding purposes. Updated estimate of total cost

       

      Construction Administration Phase

      Review shop drawings for all systems designed. Attend one construction meeting.

      Provide one construction inspection with punch list report.

       

      INFORMATION REQUIRED WITH PROPOSALS

       

      1. Qualifications and Experience.

         

        Demonstrate the experience of the individual, firm or organization in conducting efforts of the nature and scope required by this Request for Proposal.

         

        Identify the key personnel to be assigned to render the services required. Provide a list of past experience.

      2. Stability.

         

        Demonstrate the ability and continuity of both staff and management of the individual, firm or organization.

      3. Minority and Woman Enterprise Participation and Participation By Labor Surplus Area And Section 3 Firms.

         

        If the individual, firm or organization qualifies under any of these five categories, the individual, firm or organization shall set forth the basis so that the City of Reading can determine which categories (s) are applicable.

        • Minority owned business firm

        • Woman owned business firm

        • Labor surplus area business firm

        • Section 3 business firm

 

COMPENSATION

 

Based upon direct labor hours and expenses, the proposal must include the rate for each position to be used in providing the services. It also must include the percentage of overhead the offeror proposes to charge. Cost charged for overhead must be allowable under 48 CFR Chapter 1, Part 31 Federal Acquisition Regulation.

 

The City of Reading intends to execute a contract with the successful offeror, which provides for the furnishing of technical services based upon: (1) direct labor hours at specified fixed hourly rates, including direct and indirect labor, overhead, and profit; and (2) expenses at cost. The proposal shall contain a “not to exceed” total cost figure.

 

Provide a fee schedule with a breakdown of rates for individual personnel and all reimbursable expenses. Provide mark-up percentage for all sub-consultants.

Identify all Reimbursable Expenses. EVALUATION OF PROPOSALS

The City of Reading will evaluate each written proposal, determine whether oral discussions with the individuals, firms or organizations are necessary, then based on the content of the written proposal and any oral discussions, select the best qualified for the assignment and which is most advantageous to the City of Reading, price and all other factors considered.

 

The evaluation will be based upon the following areas: Completeness of response to the RFP Relevant experience

WBE/MBE

Stability Price

 

The Offeror must insure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, national origin, disability, or familial status and those requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, are met.

 

All successful bidders must meet the terms and conditions of:

  • 24 CFR Part 85

  • OMB Circular A-87

  • Section 3 of the Intergovernmental Cooperation Act of 1968

  • Section 109 of the Housing Act of 1974

  • Title VI of the Civil Rights Act

    Executive Order 11246, Equal Employment Opportunity, if the Contract exceeds $10,000.

  • The Fair Housing Act, as amended.

  • Any program regulations about Conflict of Interest.

  • Federal Access to Records.

  • Executive Order 11625 and section 504 of the Rehabilitation Act of 1973.

  • The American Disabilities Act of 1990. ASSIGNMENT OF KEY STAFF

The key member(s) of the contract identified must be assigned to the contract and must remain assigned to the contract for its duration, unless the City agrees in writing to modify the assignment. If a key member leaves during the course of the contract, the City must be notified immediately, and the contractor must submit the replacements name and credentials for approval by the City prior to that person starting work on the contract.

 

SELECTION COMMITTEE AND PROCEDURE FOR REVIEW OF PROPOSALS

 

A Selection Committee will be established to review and evaluate all proposals submitted in response to this Request for Proposals (RFP). The Committee shall conduct a preliminary evaluation of all proposals based on the information provided. The Committee will first review each proposal for compliance with the minimum qualifications and mandatory requirements of the RFP. Failure to comply with any mandatory requirements may disqualify a proposal.

 

The City reserves the right to reject any and all proposals and to waive minor irregularities. The City further reserves the right to seek new proposals when such a procedure is reasonably in the best interest of the City to do so.

QUESTIONS REGARDING SPECIFICATIONS OR PROPOSAL PROCESS:

 

To ensure fair consideration for all proposers, the City prohibits communication to or with any department director, division manager or employee during the submission process with the exception of those questions relative to interpretation of specifications or the proposal process. No interpretations of the meaning of the RFP documents will be made to any bidder orally. Every request for such interpretation shall be in writing to the City of Reading Purchasing Office, and to be given consideration must be received in writing prior to 2:00 P. M. on March 30, 2017. Direct inquiries to:

 

Tammi Reinhart Purchasing Coordinator City Hall, Rm. 2-45

815 Washington Street

Reading, PA 19601

FAX - (610) 655-6427

Tammi.Reinhart@readingpa.gov

 

Any and all such interpretation will be in the form of an Addendum to the Contract Documents and will be issued to all prospective proposers no later than April 10, 2017.

 

Additionally, the city prohibits communications initiated by a proposer to any City Official or employee evaluating or considering the proposals prior to the time an award decision has been made. Any communication between proposer and the City will be initiated by the appropriate City Official or employee in order to obtain information or clarification needed to develop a proper, accurate evaluation of the proposal. Such communications initiated by a proposer may be grounds for disqualifying the offending proposer from consideration for award of the proposal and/or any future proposal.

NON-COLLUSION AFFIDAVIT INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

This Non-Collusion Affidavit is material to any contract pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seq., governmental agencies may require Non- Collusion Affidavits to be submitted together with proposals.

 

This Non-Collusion affidavit must be executed by the member, officer, or employee of the proposer who is authorized to legally bind the proposer.

 

Bid/Proposal rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of proposals are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the proposer with responsibilities for the preparation, approval, or submission of the bid.

 

In the case of a proposal submitted by a joint venture, each party to the venture must be identified in the proposal documents, and an Affidavit must be submitted separately on behalf of each party.

 

The term "complementary bid/proposal" as used in the Affidavit has the meaning commonly associated with that term in the RFP process, and includes the knowing submission of proposals higher than the proposal of another firm, any intentionally high or noncompetitive proposal, and any form of proposal submitted for the purpose of giving a false appearance of competition.

 

Failure to file an Affidavit in compliance with these instructions will result in disqualification of the proposal.

NON-COLLUSION AFFIDAVIT

 

 

State of

 

County of

 

, being first duly sworn, deposes and says that:

 

He/She is of the Proposer that has (Owner, Partner, Officer, Representative or Agent)

submitted the attached Proposal;

 

He/She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

 

Such Proposal is genuine and is not a collusive or sham Proposal;

 

Neither the said Proposer nor any of its officers; partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham Proposal in connection with the Contract for which the attached Proposal is submitted or to refrain from submitting in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication of conference with any other Proposer, firm or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overheld, profit or cost element of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Reading or any person interested in the proposed Contract;

 

The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit; and,

 

Neither the said Proposer nor any of its officers, partners, owners, agents or parties in interest, have any interest, present or prospective, that can be reasonably construed to result in a conflict of interest between them and the City of Reading, which the Proposer will be required to perform.

I state that understands

(Name of Firm)

 

and acknowledges that the above representations are material and important, and will be relied on by the City of Reading in awarding the Contract(s) for which this Bid is submitted. I understand and my firm understands that any misstatement in this Affidavit is and shall be treated as fraudulent concealment from the City of Reading of the true facts relating to the submission of bids for this Contract.

 

 

(Name and Company Position)

 

 

SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF , 20

 

 

 

Notary Public

 

My Commission Expires:

NON DISCRIMINATION STATEMENT

 

 

The undersigned hereby certifies that it shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, familial status, or national origin. The undersigned shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, handicap, familial status, or national origin.

 

 

 

 

BIDDER

 

 

TITLE

PROVIDER’S CERTIFICATION OF NON-INDEBTEDNESS TO THE CITY OF READING

 

Provider hereby certifies and represents that Provider and Provider’s parent company(ies) and subsidiary(ies) are not currently indebted to the City of Reading (the “City”), and will not at any time during the term of this Contract (including any extensions or renewals thereof) be indebted to the City, for or on account of any delinquent taxes, liens, judgments, fees or other debts for which no written agreement or payment plan satisfactory to the City has been established. In addition to any other rights or remedies available to the City at law or in equity, Provider acknowledges that any breach or failure to conform to this certification may, at the option of the City, result in the withholding of payments otherwise due to Provider and, if such breach or failure is not resolved to the City’s satisfaction within a reasonable time frame specified by the City in writing, may result in the offset of any such indebtedness against said payments and/or the termination of this Contract for default (in which case Provider shall be liable for all excess costs and other damages resulting from the termination).

 

 

Name of Provider

 

By: Authorized Signatory

 

Title: President or Vice President

 

Attest: