RFP - Case Management Software






coat of arms















Purpose 3

Proposal Submission 3

Pre-Proposal Conference 3

Proposer’s Clarification 3

Insurance 3

Equal Employment Opportunity 5

Employment of Certain Persons Prohibited 5

Alterations or Modifications 5

Subcontracts 6

Right to Audit Records 6

Dissemination of Information 6

Business Privilege Tax 6

Permits / Licenses 6

Observance of Laws, Ordinances and Regulations 7

Withdrawal of Proposals 7

Proposal Rejection 7

Execution of Contract 7

Contract Termination 7

Scope of Services 8

Form of Proposal 9

Information Required of Proposer 10

Assignment of Key Staff 10

Methodology 11

City Information 11

Evaluation of Proposals 11

Selection Committee 11

Questions Regarding Specifications 12


Non-Collusion Affidavit 13

Certificate of Non-Indebtedness 16

Non Discrimination Statement 17

Indemnity Agreement & Hold Harmless 18

Stipulation Against Liens 19



The City of Reading is requesting proposals from companies to provide case management software and training for the City Law Office. The Law Office is seeking proposals for a case management system and associated implementation services for the Office to provide improved automation capabilities, including access to information, accuracy of data, and reporting, supporting their mission of public protection.




The original proposal, two copies and one electronic copy shall be submitted in a sealed envelope that shall plainly indicate on it the title of the proposal and the date for receiving. This shall be delivered to the City Purchasing Coordinator, Room 2-45 , City Hall, 815 Washington Street, Reading, PA, until 3:00 PM, prevailing time on July 17, 2018. The envelope shall be clearly labeled as Case Management Software.


Proposals received at the Office of the Purchasing Coordinator after the hour specified will not be considered.




No pre-proposal conference will be held. To facilitate the clarification of requirements, proposers are requested to submit their questions, in writing, by 10:30 a.m. on June 28, 2018. Any interpretation made to prospective proposers, will be expressed in the form of an addendum which, if issued, will be conveyed in writing to all prospective proposers by 3:00 p.m. on July 9, 2018.




By submitting a proposal, the proposer certifies that the RFP has been fully read and that the proposer understands the proposal method and has full knowledge of the scope, nature and quality of work to be performed.




The Successful Proposer, at the time of execution of the contract, shall also furnish the City with insurance certificates of adequate limits, as later indicated, to protect the City of Reading, its agents, and employees from any litigation involving Worker’s Compensation, Public Liability and Property Damage, involved in the work. All subcontractors must also furnish copies of their liability insurance and Worker’s Compensation Insurance certificates to the City. No subcontractor will be allowed to perform any work under this contract by the City unless such certificates are submitted to and approved by the City beforehand.



The status of the Proposer in the work to be performed is that of any independent Proposer and as such, he shall properly safeguard against any and all injury or damage to the public, to public and private property, materials and things, and as such he alone shall be responsible for any and all damage, loss or injury to persons or property that may arise, or be incurred, in or during the conduct or progress of said work without regard to whether or not the Proposer, subcontractors, agents, or employees have been negligent, and the Proposer shall keep the City free and discharged of and from any and all responsibility and liability therefore of any sort or kind. The Proposer shall assume all responsibility for risks or casualties of every description, for any or all damage, loss or injury to persons or property arising out of the nature of the work from the action of the elements, or from any unforeseen or unusual difficulty, including all legal defense costs incurred by the City. The Proposer shall assume and be liable for all blame and loss of whatsoever nature by reason of neglect or violation of any Federal, State, County or Local laws, regulations, or ordinances; the Proposer shall indemnify and save harmless the City from all suits or actions at law of any kind whatsoever in connection with this work and shall if required by the City, produce evidence of settlement of any such action before final payment shall be made the City. Proposer’s Liability Insurance Certificate shall include the save harmless clause and shall be filed with the City.


The Proposer shall maintain such insurance as will protect the proposer from claims under worker’s compensation acts and from claims for damages because of bodily injury, including death, and property damage, which may arise from and during operations under this Contract, whether such operations be by himself, by any subcontractor or anyone directly, or indirectly employed by either of them. Proposer’s liability insurance shall be in the names of the Proposer and the City as their respective interests may appear. Each policy and Certificate of Insurance shall contain an endorsement naming the City of Reading as additionally insured. Certificates of such insurance shall be filed with the City.


The minimum amount of liability insurance to be maintained by the Contractor during the life of the contract shall be as follows:


Comprehensive General Liability – for bodily injury and property damage – including any liability normally covered by a general liability policy with limits of not less than $1,000,000 per occurrence and $2,000,000 in the annual aggregate.


Professional Liability – in minimum amounts of $1,000,000 per occurrence and $2,000,000 aggregate.


Prior to commencement of performance of this Agreement, Contractor shall furnish to the City a certificate of insurance evidencing all required coverage in at least the limits required herein, naming the City of Reading, its elected officials, agents, and employees as additional insureds under the Comprehensive General Liability coverage, and providing that no policies may be modified or cancelled without thirty (30) days advance written notice to the City. Such certificate shall be issued to: City of Reading, 815 Washington Street, Reading, PA 19601. All policies shall be in effect with companies holding an A.M. Best rating of “A-” or better and shall be licensed to do business in the Commonwealth of Pennsylvania. Such companies shall also be acceptable to the City.


Please forward a certificate of insurance verifying these insurance requirements.


All subcontractors performing work under this contract must furnish to the City a copy if their Certificate of Insurance for Worker’s Compensation and liability for bodily injury and property damage.




During the performance of this Contract, the Proposer agrees as follows:


The Proposer will not discriminate against any employees or applicant for employment because of race, color, religion, sex, or national origin. The Proposer will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Proposer agrees to post in conspicuous places, available to employees and applicants for employment, notices which may be provided by the City setting forth the provisions of this nondiscrimination clause.


The Proposer will, in all solicitations or advertisements for employees placed by or on behalf of the Proposer, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.


In the event of the Proposer’s noncompliance with the non-discrimination clauses of this Contract or with any of the said rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole, or in part and the Proposer may be declared ineligible for further City contracts.


The Proposer will include the provisions of these paragraphs in every subcontract or purchase order unless exempted.



No person who, at the time, is serving sentence in a penal or correctional institution shall be employed on the work covered by this Contract.




This contract will be under the direct supervision of the City or its authorized representatives. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Proposer and the City authorized representatives and shall be made prior to commencement of the altered or modified work. No claims for extra work or materials shall be allowed unless covered by written agreement.




The Proposer will not be allowed to subcontract work under this contract unless written approval is granted by the City. The Subproposer, as approved, shall be bound by the conditions of the contract between the City and the Proposer. The authorization of a Subproposer is to perform in accordance with all terms of the contract and Specifications. All required notices, work orders, directives and requests for emergency services will be directed to the Proposer. All directions given to the Subproposer in the field shall bind the Proposer as if the notice had been given directly to the Proposer.




The City shall be entitled to audit the books and records of a proposer or any sub-proposer to the extent that such books and records relate to the performance of such contract or sub-contract.

Such books and records shall be maintained by the proposer for a period of three (3) years from the date of final payment under the prime contract and by the sub-proposer for a period of three

  1. years from the date of final payment under the sub-contract unless a shorter period is otherwise authorized in writing.


    The City of Reading is tax exempt.




    During the term of the resulting contract, the successful proposer may not release any information related to the services or performance of services under the contract, nor publish any report or documents relating to the City, the account or performance of services under the agreement without prior written consent of the City; and shall indemnify and hold harmless the City, its officers, agents, and employees from all liability which may be incurred by reason of dissemination, publication and distribution, or circulation, in any manner whatsoever, of any

    information, data, documents, or material pertaining to the City, the account or the contract by the proposer or its agents or employees.




    The City of Reading imposes a Business Privilege License, at $55.00 per calendar year. In addition, a Business Privilege Tax is imposed at the rate of 2 ¼ mills upon the gross receipts attributable to business conducted within the City of Reading.




    The Proposer shall, at his expense, pay all fees and procure all necessary licenses and permits needed to conduct the work required under the terms of this contract. The Proposer shall give any and all necessary formal notices required in conjunction with the lawful prosecution of the work of this contract.




    The Proposer at all times during the term of this contract shall observe and abide by all Federal, State, and Local laws which in any way affect the conduct of the work and shall comply with all decrees and orders of courts of competent jurisdiction. The Proposer shall comply fully and completely with any and all applicable State and Federal statutes, rules and regulations as they relate to the hiring, wages, and any other applicable conditions of employment.




    Proposers will be given permission to withdraw any proposals after they have been received by the City’s Purchasing Coordinator at his/her office, provided said request is in writing and properly signed and is received at least two (2) hours prior to the time and date set for the opening. No proposals may be withdrawn for a period of ninety (90) days following the formal opening and receipt of proposals by the City of Reading.




    The City of Reading reserves the right to reject any or all proposals and to accept or reject any part of any proposal. It also reserves the right to waive any technical defects or minor irregularities, which in its discretion, is in the best interest of the City.




    The successful Proposer shall, within ten (10) calendar days after mailing of contract documents by the City to the Principal, enter into contract with the City.

    The contract, when executed, shall be deemed to include the entire agreement between the parties; the Proposer shall not base any claim for modification of the contract upon any prior representation or promise made by the representatives of the City, or other persons. All attachments are considered as part of this document.




    The City shall have the right to terminate a contract or a part thereof before the work is completed in the event:


    1. Previous unknown circumstances arise making it desirable in the public interest to void the contract.

    2. The proposer is not adequately complying with the specifications.

    3. The proposer refuses, neglects, or fails to supply properly trained or skilled supervisory personnel and/or workers or proper equipment.

    4. The proposer in the judgment of the City is unnecessarily or willfully delaying the performance and completion of the work.

    5. The proposer refuses to proceed with work when and as directed by the City.

    6. The proposer abandons the work.


Proposers who have questions concerning various aspects of this Contract should contact the following person:


Tammi Reinhart, Purchasing Coordinator

815 Washington Street

Room 2-45

Reading, PA 19601-3690





The contract term desired is for the initial implementation and system maintenance and support for a period of three (3) years, with an option to renew for an additional two (2) year maintenance and support period.


The proposed system will provide capabilities for tracking cases, hearings and staff resources; data entry screens that fully support the needs of each case type, meet scheduling, rescheduling, time limit monitoring, reporting and correspondence needs of each unit, and a web interface to allow remote access. The new system shall provide electronic document management and an electronic case file. The Division requires the capability to reconfigure existing screens, reports and notices, as well as the ability to create new screens, reports and notices as workload changes.

The City intends to seek the best solution, based on the representative criteria contained in this RFP, for its case management needs. The successful vendor(s) will seek to establish a windows- based software environment for the City, which will satisfy the specifications contained in this RFP, bringing to bear whatever vendor resources are required from the areas of software, technical training, conversion, maintenance, and services support.


The City requests that responding vendors propose the following applications and services:


  • Advanced case management software that provides robust reporting, scheduling, and case management functionality.

  • User-friendly and responsive public interface and intuitive, easy-to-use staff interface

  • Application, technical, and administration training.

  • Ongoing, 24x7 support and maintenance.


    The City desires to contract with a single vendor for all software and software maintenance, installation, conversion and support with recommended hardware requirements specified in proposal. However, the City reserves the right to evaluate each software application module on its own standard of performance, regardless of whether other or remaining application modules of the Vendor are considered by the City. The City reserves the right to award the system to any one Vendor or a combination of Vendors.


    The Vendor’s Implementation section should include information on all facets of the Implementation process. Please provide thorough information about the following:


    • Project Approach

    • Is the Implementation completed in Phases? If so, how many? What do they consist of?

    • Project Management • Methodology

    • Milestones/Deliverables

    • Project Management Selection

    • Implementation Team Experience

    • Vendor/City Responsibilities

    • What is the City responsible for during Implementation?

    • What services do the Vendor supply?

    • Timelines

    • Provide a sample Implementation Chart

    • Data Conversion

    • Conversion Methods

    • Conversion process

    • Data Extraction

    • Scheduling

    • Data Validation

    • Training

    • Training Methodology

    • Training Options

    • Training Requirements

    • Syllabus Information


      The Vendor should provide the following Support Information:


      Support Options


    • Does the Vendor provide a toll-free support number?

    • Does the Vendor provide Online Support?

    • Other options for support?


      Support Goals


      Please provide Response Times and Resolution Times to the following incident levels


    • Emergency

    • Critical

    • Standard Help Call

    • Problem Escalation Procedures

    • How are incidents handled?

    • What tools do the Vendor Support Staff use?


      Maintenance & Enhancement Updates


    • How are updates managed?

    • How often are updates released?

    • What is the typical downtime during an update?


      Hardware and System Operating Software Requirements

      The vendor is encouraged to recommend any enhancements to the minimum requirements stated below that will improve the overall performance and usability of the system.


      Describe the following requirements of the proposed system:


      Server Details

    • Operating System

    • Processor(s)

    • Memory

    • Required Disk Space

    • Workstation Requirements



All proposers shall be aware that the RFP and the responses thereto are in the public domain; therefore, proposers shall identify specifically any information contained in the proposal which is to be considered confidential or proprietary and exempt from disclosure. Blanket statements that entire submittals are confidential shall be unacceptable.


All proposals will become the exclusive property of the City and will not be returned.


Proposals shall be prepared simply and economically, providing a straightforward, concise description of the proposer’s ability to fulfill the requirements of the Request for Proposal. In order to insure a uniform review process and to obtain the maximum degree of comparability, it is required that proposals be organized in the manner specified.




Response Section 1: Company Information Response Section II: Summary of Services Response Section III: References Response Section IV: Fees

Response Section V: Other Services Response Section VI: Conflicts of Interest





Must disclose all of the above information upon proposal in addition to the following upon the rewarding of the contract.


Note: The purpose of this form is to facilitate disclosure requirements under Act 44.


  1. Person or affiliated entity with a Professional Services Contract must disclose the following information about any contributions of an aggregate of $500 or more made within the past five years to a public official or candidate for public office in the Commonwealth, or political action committee for the official or candidate:


    Name of Contributor Address of Contributor




    Contributor’s relationship to the Contractor


    Name of person receiving Contribution


    His/Her office or position


    Contribution amount Date


  2. Must disclose any gifts made to a City official or employee:


    A gift was made to on for

    by (attach additional sheets if necessary).


  3. Disclosure of the employment retention of any third-party intermediary, agent or lobbyist hired to directly or indirectly communicate with City official or employee, and duties of said intermediary:

    Of was employed by for the period of

    . While employed, he/she was responsible for the following duties




  4. Must disclose any financial relationship.





A disclosure is required in order to submit a proposal or enter into a Professional Service Contract for the Municipal Pension. Please use a separate disclosure form for each Person providing or proposing to provide services to the City.



    1. Information of each individual (including advisors or subcontractors) who will be providing professional services to the Township:

      Name Title Current or former Official or employee of municipality yes no Registered Federal or State Lobbyist yes no

      Employed or compensated by a third-party intermediary, agent or lobbyist to directly or indirectly communicate with a City official or employee in connection with any transaction or investment involving the Contractor or Municipal Pension:

      Yes no

      Description of Responsibilities of each individual providing services under the contract:





      Please attach resume of each person intending to provide service to the Municipal Pension.

    2. Disclosure of all Contributions:

      A Contribution of $ was made to

      on for

      by (attach additional sheet if necessary).


    3. Compliance with conflict of interest one-year restriction requirements:

      1. Has there been participation by a former employee of the potential contractor in the review of a proposal or negotiation of a Professional Service Contract with the Contractor? Yes No

      2. Has there been participation by a former employee of the Municipal Pension in the submission of a proposal or the performance of a Professional Service Contract? Yes No



i. Must annually disclose all Contributions:

A Contribution of was made to

on for by . (use additional forms if necessary)



The key member(s) of the contract identified must be assigned to the contract and must remain assigned to the contract for its duration, unless the City agrees in writing to modify the assignment. If a key member leaves during the course of the contract, the City must be notified immediately, and the contractor must submit the replacements name and credentials for approval by the City prior to that person starting work on the contract.




Describe method of collection of delinquent fees with the ability to file legal action in detail and include samples of all correspondence sent to debtors. Samples of information and remittance reports sent to clients should also be submitted with this proposal.




An executed Non-Collusion Affidavit and Non Discrimination Statement, as attached must be submitted with the proposal. Successful proposer will be required to submit an Indemnity Agreement, Stipulation Against Liens and a certificate of insurance as described.




The award may or may not be made to the firm submitting the lowest proposal. Award shall be made to the responsible offeror whose proposal is determined to be the most advantageous to the City, taking into consideration the evaluation factors set below. Only submissions that are complete and returned within the time limit will be considered.


The selection will be made by the City based on the following criteria:


  1. Firm’s qualifications, personnel and organization strengths and achievements.

  2. Experience with similar work, supply references.

  3. Interview with key personnel (optional).

  4. Time schedule and costs.




    A Selection Committee consisting of at least three (3) members will be established to review and evaluate all proposals submitted in response to this Request for Proposals (RFP). The Committee shall conduct a preliminary evaluation of all proposals on the basis of the information provided. The Committee will first review each proposal for compliance with the minimum qualifications and mandatory requirements of the RFP. Failure to comply with any mandatory requirements may disqualify a proposal.

    The City may arrange for a meeting with the submitting parties or entities to clarify any aspect of the proposals and to give each the opportunity to further establish their credentials. The selection committee has the responsibility to negotiate the most favorable cost, terms and conditions to the City of Reading. The negotiating process may involve one or more RFP responses, and may continue until the actual award of the contract.


    The City reserves the right to reject any and all proposals and to waive minor irregularities. The City further reserves the right to seek new proposals when such a procedure is reasonably in the best interest of the City to do so.




    To ensure fair consideration for all firms, the City prohibits communication to or with any department director, division manager, or employee during the submission process with the exception of those questions relative to interpretation of specifications or the proposal process. Such communications initiated by a firm may be grounds for disqualifying the offending firm from consideration for award of the proposal and/or any future proposal.


    No interpretations of the meaning of the RFP documents will be made to any bidder orally. Every request for such interpretation shall be in writing to the City of Reading Purchasing Office, and to be given consideration must be received in writing prior to 10:30 A.M on June 28, 2018. Direct inquiries to:


    Tammi Reinhart Purchasing Coordinator City Hall, Rm. 2-45 815 Washington Street

    Reading, PA 19601 tammi.reinhart@readingpa.gov


    Any and all such interpretation will be in the form of an Addendum to the Contract Documents will be emailed to all prospective firms and posted on the City’s website on July 9, 2018.


    Additionally, the City prohibits communications initiated by a proposer to the City Official or employee evaluating or considering the proposals prior to the time an award decision has been made. Any communication between proposer and the City will be initiated by the appropriate City Official or employee in order to obtain information or clarification needed to develop a proper, accurate evaluation of the proposal. Such communications initiated by a proposer may be grounds for disqualifying the offending proposer from consideration for award of the proposal and/or any future proposal.





    1. This Non-Collusion Affidavit is material to any contract pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act, 73 P.S. 1611 et seg., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.


    2. This Non-Collusion Affidavit must be executed by the member officer, or employee of the bidder who is authorized to legally bind the bidder.


    3. Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid.


    4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.


    5. The term “complementary bid” as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any form of bid submitted for the purpose of giving a false appearance of competition.


    6. Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.



      State of


      County of


      , being first duly sworn, deposes and says that:


      1. He/She is (Owner, Partner, Officer, Representative or Agent)


        of , the Bidder that has submitted the attached Bid or Bids;


      2. He/She is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;


      3. Such Bid is genuine and is not a collusive or sham Bid;


      4. Neither the said Bidder nor any of its officers; partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication of conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overheld profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Reading or any person interested in the proposed Contract;


      5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant; and,


      6. Neither the said Bidder nor any of its officers, partners, owners, agents or parties in interest, have any interest, present or prospective, that can be reasonably construed to result in a conflict of interest between them and the City of Reading, which the Bidder will be required to perform.

I state that understands

(Name of Firm)


and acknowledges that the above representations are material and important, and will be relied on by the City of Reading in awarding the Contract(s) for which this Bid is submitted. I understand and my firm understands that any misstatement in this Affidavit is and shall be treated as fraudulent concealment from the City of Reading of the true facts relating to the submission of bids for this Contract.



(Name and Company Position)





Notary Public

My Commission Expires:



Provider hereby certifies and represents that Provider and Provider’s parent company(ies) and subsidiary(ies) are not currently indebted to the City of Reading (the “City”), and will not at any time during the term of this Contract (including any extensions or renewals thereof) be indebted to the City, for or on account of any delinquent taxes, liens, judgments, fees or other debts for which no written agreement or payment plan satisfactory to the City has been established. In addition to any other rights or remedies available to the City at law or in equity, Provider acknowledges that any breach or failure to conform to this certification may, at the option of the City, result in the withholding of payments otherwise due to Provider and, if such breach or failure is not resolved to the City’s satisfaction within a reasonable time frame specified by the City in writing, may result in the offset of any such indebtedness against said payments and/or the termination of this Contract for default (in which case Provider shall be liable for all excess costs and other damages resulting from the termination).



Name of Provider


By: Authorized Signatory


Title: President or Vice President





The undersigned hereby certifies that it shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, familial status, or national origin. The undersigned shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, handicap, familial status, or national origin.










WHEREAS, the undersigned has entered into a contract with the CITY OF READING, dated , 20 , providing for the




City of Reading,


NOW, THEREFORE, in consideration of the award of said contract to the undersigned,

, as well as in further consideration of the sum of ONE DOLLAR ($1.00) in hand paid to the said by the City of Reading, receipt whereof is hereby acknowledged, the said agrees to indemnify and save harmless the CITY OF READING, its officers, agents, servants, and employees against any and all loss, damage, costs and expenses which the said CITY may hereafter suffer, incur, be put to or pay by reason of any bodily injury (including death) or damage to property arising out of any act or omission in performance of the work undertaken under the aforesaid contract.


EXECUTED this day of , 20 .












WHEREAS, , hereinafter called the CONTRACTOR, has entered into a CONTRACT, dated , 20 , with hereinafter called the CITY, to provide materials and perform labor necessary for the manufacture and furnishing of the:




as set forth in the CONTRACT DOCUMENTS as prepared by the City of Reading.


NOW, THEREFORE, it is hereby stipulated and agreed by and between the said parties, as part of the said CONTRACT, and for the consideration therein set forth, that neither the undersigned CONTRACTOR, any SUBCONTRACTOR or material man, nor any other person furnishing labor or materials to the said CONTRACTOR under this CONTRACT shall file a lien, commonly called a mechanic's lien, for WORK done or materials furnished for the above manufacture.


This stipulation is made and shall be filed with the Berks County Prothonotary within ten

(10) days after execution, in accordance with the requirements of Section 1402 of the Mechanics Lien Law of 1963 of the Commonwealth of Pennsylvania in such case provided.


IN WITNESS WHEREOF, the parties hereto have caused the signature of their proper officers to be affixed thereto on this day of 20 .