RFP - 6th and Canal St - 42 Inch Force Main

 

REQUEST FOR PROPOSALS

 

ENGINEERING SERVICES

FOR

SIXTH AND CANAL PUMP STATION

PARALLEL 42” FORCE MAIN

 

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TABLE OF CONTENTS

 

TABLE OF CONTENTS i

  1. REQUEST FOR PROPOSAL 1

  2. INTRODUCTION 1

    1. PURPOSE 1

    2. SCOPE OF ENGINEER’S BASIC SERVICES 2

    3. AVAILABLE BACKGROUND INFORMATION 10

    4. PROJECT SCHEDULE 10

  3. PROPOSAL CONTENT 11

    1. QUALIFICATIONS AND TECHNICAL PROPOSALS 11

    2. COST PROPOSAL 14

  4. PROPOSAL PROCESS 15

    1. PRE-PROPOSAL CONFERENCE 15

    2. PROPOSER’S CLARIFICATION AND QUESTIONS 15

    3. CONFIDENTIALITY OF THE PROPOSAL 16

    4. EVALUATION OF PROPOSALS 16

    5. PROPOSAL SUBMISSION 17

    6. WITHDRAWAL OF PROPOSALS 18

    7. PROCEDURE FOR REVIEW OF PROPOSALS 18

    8. WINNING PROPOSAL 18

  5. CONTRACT TERMS REQUIRED TO COMPLETE THE PROJECT 18

  6. RESERVATION OF RIGHTS 19

ATTACHMENT NO. 1 DRAFT PROJECT SCHEDULE 21

ATTACHMENT NO. 2 COST PROPOSAL FORMS 22

ATTACHMENT NO. 3 CITY OF READING – MANDATORY PROPOSAL FORMS 29

ATTACHMENT NO. 4 PREVIOUS 42” FM PROJECT – PERMIT INFORMATION 35

ATTACHMENT NO. 5 PROPOSED FORM OF CONTRACT 36

 

6CPS – Parallel 42” Force Main Page i City of Reading, Pennsylvania

  1. REQUEST FOR PROPOSAL

     

    The City of Reading (“City”) is soliciting proposals (each, a “Proposal”) from selected engineering firms (each, a “Proposer”) for the delivery of engineering services for the management, design engineering, permitting and planning services associated with the installation of a new 42-inch ductile iron force main and associated equipment, hereinafter referred to as the “Project”. The City reserves the right to award all, some or none of the engineering services set forth in this Request for Proposals (“RFP”) to any one or more Proposers based on the City’s review and assessment of the Proposals meeting the criteria set forth herein. In the event the City awards engineering services pursuant to this RFP, the Proposer selected by the City (the “Engineer”) may lead one or more subcontractors (“Subcontractors”) to perform the services requested by the City pursuant to this RFP.

     

  2. INTRODUCTION

     

    1. PURPOSE

       

      The intent of this Project is to design and construct a new 42-inch ductile iron force main that will parallel the recently constructed 42-inch ductile iron force main (installed in 2013) and the existing 20-inch (abandoned) and 42-inch (emergency) steel force mains that are located between the existing 6th and Canal Street Pump Station (“6CPS”) and the south side of Angelica Creek, where it will tie- into the existing piping system at the Fritz Island WWTP. The scope of the design services associated with this Project is presented on Page 2.

       

      The City provides wastewater treatment and conveyance services for all or portions of the following municipalities (the “Contributing Municipalities”):

       

      • Alsace Township (through Muhlenberg Township Authority)

      • Bern Township

      • Cumru Township

      • Kenhorst Borough

      • Laureldale Borough

      • Lower Alsace Township (through Antietam Valley Municipal Authority)

      • Lower Heidelberg (through Spring Township)

      • Mohnton Borough

      • Mount Penn Borough (through Antietam Valley Municipal Authority)

      • Muhlenberg Township (through Muhlenberg Township Authority)

      • Robeson Township

      • Shillington Borough

      • Spring Township

      • Wyomissing Borough

         

        Within the City’s sewer collection and conveyance system are four (4) pumping stations. The 6CPS is the oldest, conveying flow from seven of the twelve Contributing Municipalities and accounting for approximately seventy-five percent (75%) of the wastewater received at the City’s Fritz Island Wastewater Treatment Plant. In addition to pumping, the wastewater is also screened and de-gritted at the 6CPS.

         

    2. SCOPE OF ENGINEER’S BASIC SERVICES

       

      Engineering services shall include the design, permitting, preparation of plans and specifications for bidding, bid phase services and engineering services during the construction phase for the Project: Below is a general description of the physical improvements required to be designed by the Engineer:

       

      1. Design Development Phase

         

        The Engineer will be required to provide all civil/site, geotechnical, mechanical, structural, and electrical/instrumentation engineering and design services, including permitting and field investigations, required for the design of a new 42-inch ductile iron force main, air release valves and vaults, and all connections. The proposed force main will be a duplicate conveyance piping system for the 6CPS which will allow the pump station to convey high rates of flow to the downstream Fritz Island WWTP during peak/emergency flow situations with both 42” force mains in service. During dry weather flow patterns, the City is expected to alternate between the two 42” force mains on a regular basis. The proposed force main will be constructed parallel to the existing/active 42” force main; therefore, bypass pumping is not required during construction.

         

        1. 42-inch Ductile Iron Pipe Force Main (≈ 6,500± LF)

           

          The Selected Engineer shall determine the optimum route for the proposed force main. The proposed force main will be a 42-inch ductile iron pipe (DIP) and will generally parallel the recently constructed 42-inch ductile iron force main. In addition, there are two existing steel force mains (42-inch and 20-inch) in the vicinity which may/may not need to be removed to construct the proposed 42-inch force main. In order to minimize disturbance to the in-service 42-inch force main, a minimum horizontal separation distance (edge of the existing pipe wall to edge of the new pipe wall) should be determined by the Selected Engineer. Due to limitations in the width of the right-of-way owned by the City of Reading, the existing 42-inch steel force, as well as portions of the existing 20-inch steel force main, may have to be removed and the new 42” DIP force main would be installed in the former pipe’s location. All planning and design work is included in the engineer’s services.

           

          Refer to the below aerial for a rough limit of extents for the proposed 42-inch force main.

           

          image

           

          The Project shall also include the design of the following items related to the force main:

           

          1. Abandon or remove the existing 20-inch force main and the steel sections of the existing 42-inch force main paralleling the existing/in-service 42” DIP Force Main to accommodate the Proposed Force Main

             

          2. Connections to existing force main tie-in points:

             

            1. At the relined 42” steel force main near 6CPS, on the southern side of the Schuylkill River;

            2. At the 42” DIP bypass force main, north of the northern Route 422 right-of- way line;

            3. At the 42” DIP bypass force main, south of the southern Norfolk Southern Railroad right-of-way line; and,

            4. At the Fritz Island WWTP, approximately 500 LF upstream of the existing 42” flowmeter vault.

          3. The design of a crossing under Angelica Creek for the new 42-inch ductile iron force main.

             

          4. The civil design shall include all clearing and grubbing, grading, excavation, subgrade preparation, backfill, site restoration and pavement restoration associated with the installation of the new force main. The civil design shall also include the preparation of an erosion and sedimentation control plan including detailed drawings and specifications.

             

          5. The design of new sewage combination air valves (air release and air/vacuum) with anti-surge (or non-slam) orifices and cast-in-place concrete valve pits. At a minimum, it is assumed that new air valves/vaults will be located at the high points of the new force main. The Selected Engineer must use approved hydraulic computer modeling software (aka Bentley HAMMER or equal) to determine if additional air valves should be provided along the force main route for protection from hydraulic transients (surge).

             

          6. In addition to Item #5 (directly above), the Selected Engineer may also be authorized by the City to use approved hydraulic computer modeling software (aka Bentley HAMMER or equal) to evaluate the recently constructed 6CPS 42” force main routes to determine the adequacy of the existing air valves type/model/size and their physical locations (Adder No. 1). This item is further described on Page Nos. 9 -10 of this RFP.

             

          7. If the existing air valves are determined to not be optimal for the intended purpose, the Selected Engineer may also be authorized by the City for the design of the new air valve type, model, or size and/or physical locations (Adder No. 2). This also includes any structural analysis and modifications to the existing concrete vaults to accommodate the new air valves. This item is further described on Page Nos. 9 - 10 of this RFP.

             

          8. The design of three (3) additional/new air valve and cast-in-place concrete vaults along the two existing 42” DIP force main routes (Adder No. 3). This item is further described on Page Nos. 9 - 10 of this RFP).

             

          9. The design of two cast-in-place valve chambers, two electrical actuators and associated controls for two existing 42” plug valves that are buried at the rear of the 6CPS property (Adder No. 4). This item is further described on Page Nos. 9

            - 10 of this RFP).

             

        2. Field Investigation Requirements

           

          Field investigation shall include but not be limited to the following:

          1. Perform a location survey to verify the horizontal and vertical locations and depths of all existing force mains, proposed connection points, underground utilities, obstructions, etc. within the Project area, as necessary.

             

          2. Perform a detailed topographic and right-of-way survey required to design the force main and air valve vaults/work area after the actual locations and depths of the existing force mains and underground utilities have been verified by the underground utility survey. Be advised that some right-of-way and survey information is available for the force main route, and will be made available to the Selected Engineer.

             

          3. After the underground and topographic surveys have been completed, perform all required site investigations to finalize the route of the new force main.

             

          4. The Selected Engineer shall perform a geotechnical investigation that will clearly identify the subsurface conditions that must be taken into account for the design and construction of the force main route, the Angelica Creek crossing and combination air valve vaults. The Selected Engineer will be responsible for indicating the appropriate subsurface information necessary to permit the contractor to develop the means and methods for the construction of the force main, the Angelica Creek crossing and combination air valve vaults.

             

          5. Perform all required site investigations to verify interfaces with the existing City of Reading piping systems.

             

        3. Permitting

           

          The Engineer will be required to complete the necessary permitting procedures to ensure that the Project design meets the requirements of the Pennsylvania Department of Environmental Protection (“PADEP”), United States Army Corps of Engineers (“USACE”), Berks County Soil Conservation District, United States Environmental Protection Agency, and any and all other applicable regulatory authorities or applicable laws. Without limiting the generality of the foregoing, the Engineer shall be responsible for securing all required permits for the scope of this Project, including the following:

           

          1. City of Reading Code Review and Building Permit.

          2. All applicable PADEP permits, including Water Quality Management Part II.

          3. Joint Permit Application to the USACE and PADEP for disturbance of wetlands and waterways.

          4. Erosion & Sedimentation Control Plan and submission to the Berks County Conservation District for approval.

          5. Corresponding with and obtaining permission/permits from appropriate agencies such as PennDOT, Norfolk Southern, etc. as necessary under any circumstances identified throughout the course of the Design Development Phase.

            The City previously completed the below activities in support of the recent 42-inch force main construction project. The Selected Engineer shall secure new or updated permits for each of the following to allow for installation of the proposed force main:

             

            • Endangered Species Act – The City previously completed the Pennsylvania Natural Diversity Inventory (“PNDI”) review process for the proposed Project area. The response from the U.S. Fish and Wildlife Service (“USFWS”) indicated that no federally listed, proposed, or candidate species under their jurisdiction are known or are likely to be present in the proposed Project area. The response from the Pennsylvania Fish and Boat Commission (“PAFBC”) indicated that the redbelly turtle may be present in the proposed Project area. In response to this information, the City conducted a Phase I Habitat Assessment for the redbelly turtle within the proposed Project area and received conditional approval from the PAFBC with respect to construction within this specified area. The response letter from the PAFBC is provided in Attachment 4.

               

            • Section 106 of The National Historic Preservation Act – A Phase IA cultural resources survey was completed by the City and has been submitted to and accepted by the Pennsylvania Historical and Museum Commission (“PHMC”). The response letter from the PHMC is provided in Attachment 4.

               

            • Wetlands Delineation and Jurisdictional Determination (JD) – An investigation to identify and delineate wetlands and other waters of the United States and the Commonwealth of Pennsylvania within the proposed Project area was previously conducted by the City. The determination letter from the USACE of the extent of regulated wetlands is provided in Attachment 4.

             

        4. Design Milestones and Design Review Meetings

           

          The Selected Engineer shall prepare Construction Documents in support of the City’s bid for the construction of the Engineer’s design. The Construction Documents shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the work, including, but not limited to, the work required for the general, civil/site, geotechnical, mechanical, electrical/instrumentation, and structural, and the necessary general conditions of the construction contract.

           

          1. Design Milestones

             

            • Preliminary Design Phase (30 Percent) – the Selected Engineer shall conduct a force main routing plan which determines the optimal route for the proposed force main, as well as the locations of all existing force mains. The routing plan shall include, without limitation, an identification of the size and location 

              of all existing and proposed easements/properties for the existing and proposed force mains, the nature, size and location of existing utilities, potential conflicts/project challenges, an analysis of the geotechnical conditions, anticipated construction difficulties, the recommended configuration for the proposed pipeline, the location and method of construction for the crossing under Angelica Creek, the methods of connection for all tie-in points, and all necessary permits. The routing plan shall consider whether the existing/no-longer-in-service 20 and 42-inch steel force mains should be abandoned in place or removed for the construction of the new 42-inch force main.

               

              A Project Schedule and an opinion of probable Construction Cost shall be provided by the Selected Engineer.

               

            • 90 Percent Design Phase – the Selected Engineer shall prepare Design Documents at the 90% Design milestone in accordance with all applicable laws and permit conditions based on the information derived during the 30% Preliminary Design Phase and as approved by the City. The design documents shall generally include separate technical specification sections and drawings. Any deviations to the Project Schedule and an update of the opinion of probable Construction Cost shall be provided by the Selected Engineer.

               

            • 100 Percent Design/Bid Ready Phase – based on the City’s approval of the 90 Percent Design Documents, the Selected Engineer shall prepare 100 Percent Design Documents in support of the City’s solicitation of contractors for the construction of the Project. These 100 Percent Documents shall consist of drawings and specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Project, including, but not limited to, the work required for the general, civil/site, geotechnical, mechanical, structural, and Division 00 and Division 01 of the Bidding Documents. Any deviations to the Project Schedule and an update to the opinion of probable Construction Cost and anticipated construction scheduled shall be provided by the Selected Engineer.

             

            The Selected Engineer will be responsible for revising the 100% design documents in accordance with comments from the City or its representatives in order to develop and submit the final, Bid-Ready set of bidding documents.

             

          2. Design Review Meetings – There will be six review meetings during the course of the project design, one each for completion of: (1) the initial kickoff meeting,

            1. the 30% Design, (3) the 90% Design; and, (4) the 100% Design/Bid Ready Review and two contingency meetings. The proposed dates for the design milestone meetings are presented on the Proposed Project Schedule provided as Attachment 1.

              These design meetings will be conducted at either the Fritz Island WWTP or the Berks County Fire Training Center. The Proposer is to determine which Engineering Team staff should attend these meetings. The City may elect to conduct additional design meetings beyond the meetings identified above. Such additional meetings shall be billed by Engineer at the unit labor rates presented in its Proposal, unless otherwise approved by the City in writing.

               

              At the meetings, the Selected Engineer shall be prepared to discuss the progress of the work completed to date, inclusive of, but not limited to:

               

              • Permitting

              • Development of project drawings and specifications

              • Selection of materials, equipment, and instrumentation

              • Investigative data collected and the associated impacts of the findings

              • Design changes and/or project challenges

              • Progress as compared to the project schedule

               

      2. Bidding Phase Services

         

        Following the City’s approval of the Bid Ready Documents, the Engineer shall assist the City in (1) obtaining competitive bids for construction of the Project based on the Engineer’s approved design; (2) attending a pre-bid meeting with interested contractors,

        1. issuing addendums/responding to contractor’s questions; (4) confirming responsiveness of the bids; and (5) determining the successful bid/issuing an award letter.

         

      3. Construction Phase Services

         

        The Selected Engineer shall advise and consult with the City throughout the course of the construction activities for the Project. Throughout the course of the Construction Phase, unless specified otherwise by the City, the Selected Engineer shall (1) visit the site not less than twice per month while work is in progress to familiarize itself with the progress and quality of the Work; (2) attend monthly progress meetings; (3) review and respond to submittals from the contractor in a timely manner; (4) promptly respond to Requests for Information; (5) Regularly coordinate with the City’s Program Manager/Construction Manager about the project; and (6) determine for the City’s benefit and protection if the Work is proceeding in accordance with the terms and intent of the Contract Documents and Progress Schedule.

         

        Note that the City’s existing Construction Manager will provide day to day observation on the progress of construction, not the Selected Engineer.

      4. Funding

         

        Aspects of the Project may be funded by PennVest. As such, the Engineer shall ensure adherence to all applicable requirements in each phase of the Project. The Engineer shall coordinate with the City’s funding coordinator(s), assist the City in completing an application for funds and respond to comments or questions from PennVest reviewers. The design and construction for this Project shall be completed in accordance with the funding requirements.

         

      5. Coordination with Engineers for the Ongoing 6CPS – Short & Long Term Improvement Projects and the Fritz Island WWTP Improvement Project

         

        The City has retained T&M and Rummel, Klepper & Kahl (RK&K) to design improvements to the 6CPS grit/screenings equipment and pumping system, respectively. In addition, RK&K is the designer for the Fritz Island WWTP Improvement project. The Selected Engineer will be responsible for including sufficient time in their proposal to properly coordinate with both engineering firms on the three on-going projects. At this time, the 6CPS grit/screenings project is at a 90% design level and could be placed out to bid during the winter of 2018. The 6CPS pump improvement project is at a 30% design level and is not expected to be placed out to bid until summer/fall of 2018, at the earliest. The Fritz Island WWTP Improvement project is in construction through April 2020.

         

      6. Adders/Additional Bid Items – Providing all engineering design, construction documents, bid phase services, construction phase services, funding and coordination for the following alternate bid items which may/may not be awarded by the City:

       

        • Adder No. 1 – Provide all engineering services described above to construct and run an approved computer model software program (aka Bentley HAMMER or equal) that will analyze/simulate transient pressures (surge) for the existing and future 6CPS pump system operation and the existing 42” force mains (active and the repaired/bypass main). The Selected Engineer shall provide a written report which summarizes the results of the computer modeling and their recommendations, including analysis of existing and future air valve vault locations and air valve requirements (manufacturer, sizes, models, options, etc.).

           

        • Adder No. 2 – Provide all engineering services described above for the replacement of six (6) existing air valves on the active 42” 6CPS force main and three (3) existing air valves on the repaired/replaced 42” bypass force main. This adder will be authorized if these existing air valves are determined to be not optimal for their intended use as a result of the hydraulic computer modeling. If authorized, new air valves shall be researched, selected, designed and constructed. This also includes any structural analysis/modifications of the existing concrete vaults to accommodate the new air valves.

          • Adder No. 3 – Provide all engineering services described above for three (3) additional/new air valves and vaults that will be constructed along the two existing 42” DIP force main routes. If more or less additional/new air valves are required along the 42” DIP force main routes, the City will negotiate a price with the Selected Engineer that is generally proportional with the number of air valves and the cost of this adder.

             

          • Adder No. 4 – Providing all engineering services described above for two (2) new cast-in-place concrete valve chambers, two (2) electrical actuators, associated controls, and programming for two (2) existing 42” manual plug valves that are buried at the rear of the 6CPS property.

       

    3. AVAILABLE BACKGROUND INFORMATION

       

      Technical documents associated with the Project may be made available by the City to the Proposers if deemed necessary by the City for the Proposers to prepare a Proposal and evaluate the services required herein. The means of delivering the technical documents associated with this RFP may include e-mail transmittal, upload to a secure ftp site for downloading by the Proposers, or overnight mailing of a CD. The Proposers shall treat all information disclosed by the City or its agents to the Proposers pursuant to this RFP as confidential information and shall not disclose such confidential information except to the extent required by applicable laws. However, the Proposer shall not be obligated to treat any information as confidential if it (a) is available to the public as of the date hereof (b) becomes available to the Proposer on a non-confidential basis from a source other than the City or its agents; or (c) is developed independently by Proposer.

       

    4. PROJECT SCHEDULE

       

      The Selected Engineer shall begin work upon the City’s issuance of a Notice to Proceed, which will be issued after the Contract has been fully executed. The initial activities of the Selected Engineer shall be to work with the City to review the Project Schedule and budget and develop and present a work approach to the City.

      A proposed schedule for the completion of the various phases of the Project is set forth in Attachment 1 to this RFP and is incorporated herein (“Project Schedule”). Each Proposer shall provide a detailed schedule for completion of the various subtasks including these milestones as part of the Proposal and discuss it’s ability to meet the proposed schedule in Attachment 1.

  3. PROPOSAL CONTENT

     

    While there is not a specific page limitation, the Proposals shall provide a straightforward, concise description of the Proposer’s ability to fulfill the requirements of the Project, as set forth in this RFP. In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is required that the Proposals include the information and be organized in the manner specified below.

     

    1. QUALIFICATIONS AND TECHNICAL PROPOSALS

       

      As a component of the Proposal, each Proposer shall submit a “Technical Proposal” which shall include, without limitation, the information outlined in this RFP. The response under this section shall include the following:

       

      1. Cover Letter

         

      2. Table of Contents

         

      3. Section 1: Proposer Profile

         

        Provide the following information for the Proposer:

         

        1. Name, business address of headquarters, telephone number, and website address;

        2. A primary contact for the Proposer, including name, job title, address, telephone and email address if different than above;

        3. Identify the office(s) where the majority of the work will be performed;

        4. Type of business organization (corporation, partnership, LLC, for profit or not for profit, etc.), federal taxpayer identification number or federal employer identification number; whether registered to do business in Pennsylvania, country and state of business formation, and number of years in business; and,

        5. Provide a narrative overview of the Proposer’s primary business experience. Also, if any subcontractors are being proposed, provide similar information for each.

      4. Section 2: Relevant Experience & References

         

        Provide a summary of qualifications and capabilities to perform the engineering services for the Project. The Proposer shall demonstrate that it has provided similar services to other clients with similar sized force mains/pressure piping systems. These qualifications should focus on the Proposer. If a sub-consultant’s experience is referenced in the Proposal, it must be clearly identified as the experience of the particular sub-consultant.

         

        The Proposer shall include a summary of its experience for projects that are similar in nature, size and scope to this Project (i.e. 42” force main). The Proposer should concisely highlight its breadth and depth of experience. The following should be provided:

        1. Project descriptions and a summary table be provided to present an overview of the Proposer’s experience.

        2. The Proposer shall submit at least five client references (including names and phone numbers) and describe the relevant project(s) for such clients.

        3. The Proposer shall indicate its local knowledge and understanding.

        4. The Proposer shall identify if the County of Berks or any of the Contributing Municipalities (including any Authorities thereof) are current clients of the Proposer or any Subconsultants.

        5. The Proposer shall identify and briefly explain any actual or potential conflicts of interest that might result if the Proposer is selected by the City.

           

      5. Section 3: Project Team

         

        The Proposer should provide an organization chart which identifies the personnel being proposed for the Project (the “Engineering Team”). The key member(s) of the proposed Engineering Team must be identified in the Proposal and such key members must remain assigned and available to the Project for its duration unless such person leaves the employment of the Selected Engineer or the City agrees in writing to modify the proposed Engineering Team.

         

        The City is most interested in reviewing the qualifications of the key personnel being proposed for this Project that will actually be working on the Project. The Proposer shall provide an organization chart that identifies how the Proposer plans to staff the project and the structure of the team. The organization chart should identify all personnel being proposed for the Project.

         

        For all proposed staff identified in the organization chart, the Proposer shall compile a table that identifies: employee name, title, firm, office location, highest education level, area of expertise, State or Commonwealth and type of License, and years of experience.

         

        One page resumes must be provided for each member of the Engineering Team in Appendix “A”.

         

      6. Section 4: Project Understanding and Approach

         

        The Proposer shall describe its understanding and approach to completing the Project, including the following:

         

        1. The Proposer shall detail the scope of work to be provided under each phase of work.

        2. The level of effort to complete the Project shall be based on an assumed number and extent of activities over the full Project time frame.

        3. All engineering services necessary to complete the Project and not specifically identified in this RFP, including any impacts on the Project Schedule.

      7. Section 5: Schedule

         

        The Proposer shall provide a preliminary Project Schedule showing the planned approach, key task activities and milestones necessary to meet the Project timeline. The Proposer shall identify significant potential risks that may impact the schedule with recommendations for the mitigation and/or elimination of such risks.

         

        The schedule shall include sufficient time for the City to review each deliverable provided by the Selected Engineer and time for the Selected Engineer to address comments from the City and/or its agent.

         

      8. Section 6: Financial Capacity

         

        Provide documentation demonstrating fiscal solvency and financial capability to perform the work sought for this Project for the Proposer. Provide one or more of the following:

         

        • General statement of the Proposer’s financial condition; or

        • Proposer’s most recent audited or unaudited financial statements.

         

        Furthermore, the Proposer shall disclosure of any bankruptcy filings over the past five years.

         

      9. Section 7: Defaults

         

        For the five year period preceding the date of this RFP, provide a detailed description of any situation in which the Proposer or subconsultant (either under a prime contract, partnership or joint venture) defaulted or was alleged to be in noncompliance of any contractual obligations, explaining the issues involved in the default, the outcome, and the actions taken by Proposer to resolve the matter. Provide the name, title and telephone number of the other party to the contract who asserted the event of default or noncompliance or the individual who managed the contract.

         

      10. Section 8: Disclosure of Litigation or Administrative Proceedings

         

        For the five year period preceding the date of this RFP, provide a detailed description of any judicial or administrative proceeding that is material to Proposer’s business or financial capability or to the subject matter of the RFP, or that could interfere with Proposer’s performance of the work for the Program, including, but not limited to, any civil, criminal or bankruptcy litigation; any debarment or suspension proceeding; any criminal conviction or indictment; and any order or agreement with or issued by a court or local, state or federal agency. For each such proceeding, state the name of the case or proceeding, the parties involved, the nature of the claims involved, its current status and the final disposition, if any. Provide the same information for any officer, director, principal, or partner of Proposer’s organization, and for any subcontractor the Proposer plans to use to perform the services for the Program.

      11. Appendix A: Resumes

         

        As discussed in Section 1, the Proposer shall provide one page resumes for all personnel proposed in the organization chart.

         

      12. Appendix B: Specification and Drawing List

         

        The Proposer shall provide a comprehensive list of the anticipated drawings and specification sections for the project (to demonstrate their knowledge of the project).

         

      13. Appendix C: Exceptions to the Proposed Contract

         

        The Proposer shall specify in detail any exceptions, objections, qualifications or limiting assumptions taken to this RFP or the Proposed Contract for the City (as provided in Attachment No. 5) to appropriately score the Technical Proposal. The provision or language the Proposer takes exception to shall be specifically identified (including a citation to the paragraph such provision or language is found) with the Proposer’s suggested modifications. It will be understood that the Proposer takes no exception to provisions of the RFP or the Proposed Contract not specifically identified in Appendix C of the Technical Proposal. The Proposer shall not articulate any exceptions, objections, qualifications or limiting assumptions in any other portion of the Proposal. By submitting its Proposal, each Proposer agrees that exceptions, objections, qualifications or limiting assumptions in any other portion of the Proposal shall not be a basis for limiting Proposer’s responsibilities, obligations or liability.

         

      14. Appendix D: Supplementary Documents

       

      The Proposer shall execute a Non-Collusion Affidavit, Non-Discrimination Statement, and Certification of Non-Indebtedness to the City, as such documents are attached hereto as Attachment 3. Any subcontractor identified in the Proposal shall also execute a Non- Discrimination Statement, as such documents are set forth below. All such executed documents shall be included with the Proposal in Appendix D.

       

    2. COST PROPOSAL

       

      Payment for services under this Project shall be on a time and materials (T&M), not-to-exceed fee basis. The Proposal shall include a separately sealed and labeled “Cost Proposal” which shall include a schedule of the proposed hourly billing rates for all members of the Engineering Team by year as well as a total not-to-exceed fee for all of the Selected Engineer’s services to complete the Project.

       

      The Proposer shall include with the Cost Proposal a spreadsheet detailing the personnel, their hours, labor costs, expenses and total cost for each phase and task of the Project. The Cost Proposal shall include a not-to-exceed budget for reimbursable expenses, including but not limited to mileage, tolls and document reproduction. Expenses for telephone, FAX and computer charges will not be

      allowed. The Proposer’s Cost Proposal shall be presented on the Cost Proposal Forms attached hereto as Attachment 2. Any deviations, if required, shall be noted on the Cost Proposal Form.

       

      The Cost Proposal shall also estimate all potential fees associated with obtaining all permits required to complete the Project in accordance with applicable laws. The Selected Engineer will pay for all permit application fees with reimbursement from the City as a separate expense not subject to the not-to-exceed budget for reimbursable expenses.

       

      If the Proposer anticipates services not specifically identified in this RFP which, in its opinion, will be required for the Selected Engineer to complete the Project, such services shall be described in the technical proposal, with a general explanation of the services, a brief justification as to why such services may be required. The Proposer shall include a corresponding line item to each such services to identify the cost of supplying such services.

       

      The Selected Engineer will invoice the City in accordance with the process set forth in the executed Contract for its performance of the Project. Unless otherwise approved in writing by the City’s Managing Director, the Selected Engineer shall not be entitled to any payment from the City in excess of the not-to-exceed fee provided in the executed Contract.

       

      The Proposer shall also provide a schedule of hourly billing rates in the event that the City requests, in writing, additional services be performed outside of the scope of services specified herein. Unless specifically set forth on the Cost Proposal Form and incorporated in the executed Contract, such hourly rates shall not be increased during the term of the Contract.

       

  4. PROPOSAL PROCESS

     

    By submitting a Proposal, each Proposer certifies that it has read the complete RFP, understands the Proposal process and has full knowledge of the scope, nature and quality of work to be performed associated with this RFP and accepts and agrees to all provisions of this RFP.

     

    1. PRE-PROPOSAL CONFERENCE

       

      A non-mandatory pre-proposal conference will be held at the Berks County Fire Training Center, 895 Morgantown Road, Reading, Pennsylvania, at 11:00 a.m. (local time) on December 5, 2017. The purpose of the pre-proposal conference will be to discuss the project and answer any questions. No statements made during the pre-proposal conference shall be binding on the City unless issued through an addendum.

       

    2. PROPOSER’S CLARIFICATION AND QUESTIONS

       

      To ensure fair consideration for all Proposers, the City prohibits communication to or with any City official, department director, division manager, employee, or the Program/Construction Manager related to this RFP prior to the submission of the Proposal with the exception of those questions relative to interpretation of specifications or the Proposal process.

       

      Interpretations of the meaning of the RFP documents made to any Proposer orally shall not be binding on the City or any other Proposer.

      The City is requesting that any questions or clarification requests be submitted in writing via e-mail, fax, or hand delivery by 2:00 p.m. (local time), December 12, 2017. It is the City’s intent to review these questions, and provide a response to all of the Proposers (anonymously) by 5 p.m. (local time), December 15, 2017. All questions and associated correspondences should be submitted to:

       

       

      After the Proposal has been submitted to the City, communications related to this RFP, the Proposal or the Project initiated by a Proposer to the City shall be prohibited until a Contract has been executed by the City. Any communication between a Proposer and the City shall only be initiated by the appropriate City employee or agent in order to obtain information or clarification needed to develop a proper, accurate evaluation of the Proposal.

       

      Any prohibited communications initiated by a Proposer may be grounds for disqualifying the offending Proposer from consideration for award of the Proposal and/or any future proposal.

       

      1. CONFIDENTIALITY OF THE PROPOSAL

         

        Under Pennsylvania’s “Right to Know” law, public records are required to be open for reasonable inspection. All Proposal information, including detailed price and cost information, will be held in confidence while the City is evaluating the Proposals. After the City and Selected Engineer have executed the Contract, all Proposals will become public records. Copies of said public records may be requested through the City’s Chief Clerk’s office.

         

        Trade secrets and other confidential proprietary data contained in the Proposal may be held confidential if the Proposer requests in writing that the City does so and the City agrees in writing to do so. Material considered trade secrets or confidential proprietary data by the Proposer must be clearly identified and the Proposer must include a brief statement that sets out the reasons for requesting the confidentiality of each such material. Blanket statements that entire Proposal is confidential shall be unacceptable.

         

        The Proposal will become the exclusive property of the City and will not be returned.

         

      2. EVALUATION OF PROPOSALS

       

      The award of the services associated with this RFP may or may not be made to the Proposer submitting the lowest price Cost Proposal. The award will be made to the Proposer whose Proposal is determined to be the most advantageous to the City, taking into consideration, without limitation the evaluation factors set forth below:

       

      1. Experience, qualifications, and commitment of the Engineering Team

        1. The degree to which the personnel on the Engineering Team have held responsible project positions for similar projects;

        2. The degree to which the Engineering Team brings experience in the full range of skills and expertise needed to accomplish the scope of work in all task areas;

      1. The specific commitments made in the Proposal for staffing the Engineering Team, including percent of Project Manager’s time dedicated to the Project;

      2. Experience within the local permitting region; and

      3. Any other experience and/or criteria the committee deems relevant.

       

      1. Experience and past performance of the Proposer and Engineering Team members on similar projects:

        1. The experience of the Proposer and Engineering Team members in conducting projects of similar nature and complexity;

        2. The ability of the Proposer to draw on this experience to benefit the Project; and,

        3. Any other experience and/or criteria the City deems relevant.

           

      2. Method of accomplishing the scope of work

        1. Proposed organization of the work;

        2. Unique capabilities that may influence the Project;

        3. Understanding of the appropriate levels of effort required (hours) for various tasks;

        4. Identification of Project risks and methods to mitigate or eliminate such risks to complete the Project within the proposed schedule, estimated budget and with the quality and/or performance specifications identified herein; and,

        5. Appropriate project financial & management controls including, but not limited to:

          1. Clear method and effort level of meeting and tracking progress of schedule milestones, intended outcomes and deliverables for each task

          2. Quality assurance

          3. Project financial controls and invoicing systems

             

      3. Any other experience and/or criteria the City deems relevant.

       

      E. PROPOSAL SUBMISSION

       

      Each Proposer shall submit seven (7) hard copies and one electronic copy on a USB thumb drive of the Technical Proposal in a sealed envelope clearly label the as “Technical Proposal for Sixth and Canal Pump Station Parallel 42” Force Main Project”. In a separately sealed envelope marked “Cost Proposal for Sixth and Canal Pump Station Parallel 42” Force Main Project”, each Proposer shall submit seven (7) hard copies and one electronic copy on a USB thumb drive of the Cost Proposal.

       

      The Proposal shall be delivered to the City Purchasing Coordinator, Room 2-45, City Hall, 815 Washington Street, Reading, PA, no later than 3:00 p.m. (local time), December 22, 2017 (the “Proposal Opening”). Proposals received at the Office of the Purchasing Coordinator after the time specified will not be considered by the City.

      1. WITHDRAWAL OF PROPOSALS

         

        Proposals may be withdrawn prior to the Proposal Opening, provided the Proposer makes its request to withdraw in writing and the request is received and acknowledged by the City in writing prior to the time specified for the Proposal Opening. Proposals may not be modified after submittal except as negotiated with the City.

         

        Unless withdrawn prior to the Proposal Opening, Proposals are deemed a firm offer and each Proposer agrees that its Proposal shall not be withdrawn within one hundred twenty (120) days from the Proposal Opening. Negligence by Proposer in preparing its Proposal confers no right of withdrawal or modification of its Proposal after such Proposal has been opened. No claims on account of mistakes or omissions in any Proposal will be considered.

         

      2. PROCEDURE FOR REVIEW OF PROPOSALS

         

        The City shall conduct a preliminary evaluation of all Proposals based on the information provided. The City will first review each Technical Proposal for compliance with the minimum qualifications and mandatory requirements of the RFP. Failure to comply with any mandatory requirements may disqualify a Proposal.

         

        Upon completing its technical review, the City will evaluate and score each of the Technical Proposals. The City will then open each of the Cost Proposals and complete a similar review, evaluation, and scoring.

         

        The City may arrange for meetings or interviews with one or more of the Proposers to clarify any aspect of its Proposal and to give a Proposer the opportunity to explain its credentials. The City has the responsibility to negotiate the most favorable cost, terms and conditions for the City. The negotiating process may involve one or more Proposers, and may continue until the Contract is executed by the Selected Engineer. The City will contact the Proposers selected for an interview with the date and time for their respective interviews.

         

      3. WINNING PROPOSAL

       

      The City will select a winning Proposal if the City determines that an appropriate, acceptable and complete Proposal is submitted by a responsible Proposer which the City, at its sole and exclusive discretion, determines will provide the best overall value to the City.

       

  5. CONTRACT TERMS REQUIRED TO COMPLETE THE PROJECT

     

    The City will notify the Proposer it selects to award the contract associated with this RFP (“Selected Proposer”) with a “Notice of Award”. The Selected Proposer shall execute a contract, in a form substantially similar to the Proposed Contract within seven (7) calendar days after the City’s transmittal of the Notice of Award which will be followed by the City’s execution thereof if approved by the Council for the City of Reading at its next regularly scheduled meeting. If the Selected Proposer does not execute the contract memorializing the parties’ agreement within such time, the City may, in its sole discretion, withdraw the Notice of Award. Subject to the City’s reservation of rights below, the City may select another Proposer to award the Proposed Contract or withdraw the RFP altogether.

     

    As the submission of a Proposal shall be a firm offer by the Selected Proposer, in the event the Selected Proposer is unable or unwilling to execute the contract memorializing such firm offer and acceptance, the City shall be entitled to recover all damages resulting therefrom, including, without limitation, the difference between the not-to-exceed fee identified in the Selected Proposer’s Cost Proposal and the Selected Engineer’s not-to-exceed fee.

     

    The final, negotiated contract, when executed by both the City and Selected Engineer, shall be deemed to be the entire agreement between the parties notwithstanding any exceptions, objections, limitations or qualifications to the Proposed Contract set forth in the Proposal; the Selected Engineer shall not base any claim for modification of the agreement upon any prior representation or promise. Neither this RFP nor the Proposal will be attached to or incorporated in the contract. Therefore, any modifications to the Proposed Contract made necessary by the Proposal shall be specifically set forth in Appendix C of the Technical Proposal.

     

  6. RESERVATION OF RIGHTS

 

All Proposals and any subsequent submissions required to supplement the Proposal shall be prepared by the Proposer at the Proposer’s sole cost and expense. If for any reason whatsoever, the Owner rejects a Proposer’s Proposal, the Proposer agrees that it will not seek to recover profits on Work not performed nor will it seek to recover its Proposal preparation costs or claims for unjust enrichment.

 

The City reserves and may, at its sole discretion, exercise the following rights with respect to this RFP and all Proposals submitted pursuant to this RFP:

 

  1. To reject all Proposals and re-issue the RFP at any time prior to execution of a final Contract; to require, in any RFP for similar products and/or services that may be issued subsequent to this RFP, terms and conditions that are substantially different from the terms and conditions set forth in this RFP; or to cancel this RFP with or without issuing another RFP.

  2. To reject any Proposal if, in the City’s sole discretion, the Proposal is incomplete, the Proposal is not responsive to the requirements of this RFP, the Proposer does not meet the qualification requirements set forth herein, or it is otherwise in the best interest of the City to reject the Proposal.

  3. To supplement, amend, substitute, or otherwise modify this RFP at any time prior to the execution of a final contract.

  4. To accept or reject any or all of the items in any Proposal and award a contract for the whole or only a part of any Proposal if the City determines, in its sole discretion, that it is in the City’s best interest to do so.

  5. To reject the Proposal of any Proposer that, in the City’s sole judgment, has been delinquent or unfaithful in the performance of any contract with the City, is financially or technically incapable, or is otherwise not responsible.

  6. To waive any informality, defect, non-responsiveness, and/or deviation from this RFP that is not, in the City’s sole judgment, material to the Proposal.

  7. To permit or reject, at the City’s sole discretion, amendments (including information inadvertently omitted), modifications, alterations, and/or corrections to Proposals by one or more of the Proposers following Proposal submission.

  8. To request that any Proposer modify its Proposal, including, but not limited to, modifying the pricing or providing additional information.

  9. To request additional or clarifying information from any Proposer at any time, including information inadvertently omitted by a Proposer.

  10. To require that the Proposer appear for interviews and/or presentations of its Proposals at City offices.

  11. To inspect projects similar in type and scope to the work sought in this RFP.

  12. To conduct such investigations as the City considers appropriate with respect to the qualifications of any Proposer and with respect to the information contained in any Proposal.

ATTACHMENT NO. 1 DRAFT PROJECT SCHEDULE

 

 

 

Task

Calendar Days from Issuance of NTP

Notice to Proceed Issued by the City

1

Completion of the 30% Design Phase

90

Completion of the 90% Design Phase

225

Completion of the 100% Design Phase

270

Completion of the Bid-Ready Documents

300

Completion of the Bidding Phase

345

Completion of the Construction Phase

675

ATTACHMENT NO. 2 COST PROPOSAL FORMS

COST PROPOSAL FOR 6CPS - PARALLEL 42" FORCE MAIN PROJECT

 

TABLE 1 - COST PROPOSAL SUMMARY

 

Task

 

Not-To-Exceed Labor

 

Not-to-Exceed Expenses

Base Bid

Permitting

  

 

30% Design (Preliminary)

  

90% Design

  

100% Design & Bid Ready

  

 

Bid Phase

  

 

Construction Phase

  

 

Subtotal (Base Bid Items) =>

  

 

Adders

 

Adder #1 - Evaluation of Existing 42" Force Main Air Valves

  

 

Adder #2 - Replacement of Existing Air Valves

  

 

Adder #3 - Provide Additional Air Valves & Vaults

  

 

Adder #4 - Construction of Concrete Vaults for Existing Control Valves

  

 

Total (Base Bid + Adder #1 - #4) =>

  

 

 

TABLE 2 - HOURLY RATES OF TEAM MEMBERS

 

Team Member Name

 

Job Title

Hourly Rate

2018

Hourly Rate

2019

Hourly Rate

2020

     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     

 

Page 23

COST PROPOSAL FOR 6CPS - PARALLEL 42" FORCE MAIN PROJECT

 

TABLE 3 - NOT-TO-EXCEED HOURS AND BUDGET - BASE BID ONLY (use more pages, as necessary)

 

 

Utilize 2018/2019 Hourly Rates to Determine Labor

 

Utilize 2019 Hourly Rate to Determine Labor

 

Utilize 2019/2020 Hourly Rates to Determine Labor

 

 

Permitting

 

30% Design (Preliminary)

 

90% Design

 

100% Design & Bid Ready

 

Bid Phase

 

Construction Phase

 

Total

 

Team Member

 

Title

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         

Total Hours Per Task =>

       

Total Not-To-Exceed Labor =>

       

COST PROPOSAL FOR 6CPS - PARALLEL 42" FORCE MAIN PROJECT

 

TABLE 3A - NOT-TO-EXCEED HOURS AND BUDGET - ADDER NO. 1 (use more pages, as necessary)

 

 

Utilize 2018/2019 Hourly Rates to Determine Labor

 

Utilize 2019 Hourly Rate to Determine Labor

 

Utilize 2019/2020 Hourly Rates to Determine Labor

 

 

Permitting

 

30% Design (Preliminary)

 

90% Design

 

100% Design & Bid Ready

 

Bid Phase

 

Construction Phase

 

Total

 

Team Member

 

Title

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         

Total Hours Per Task =>

       

Total Not-To-Exceed Labor =>

       

COST PROPOSAL FOR 6CPS - PARALLEL 42" FORCE MAIN PROJECT

 

TABLE 3B - NOT-TO-EXCEED HOURS AND BUDGET - ADDER NO. 2 (use more pages, as necessary)

 

 

Utilize 2018/2019 Hourly Rates to Determine Labor

 

Utilize 2019 Hourly Rate to Determine Labor

 

Utilize 2019/2020 Hourly Rates to Determine Labor

 

 

Permitting

 

30% Design (Preliminary)

 

90% Design

 

100% Design & Bid Ready

 

Bid Phase

 

Construction Phase

 

Total

 

Team Member

 

Title

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         

Total Hours Per Task =>

       

Total Not-To-Exceed Labor =>

       

COST PROPOSAL FOR 6CPS - PARALLEL 42" FORCE MAIN PROJECT

 

TABLE 3C - NOT-TO-EXCEED HOURS AND BUDGET - ADDER NO. 3 (use more pages, as necessary)

 

 

Utilize 2018/2019 Hourly Rates to Determine Labor

 

Utilize 2019 Hourly Rate to Determine Labor

 

Utilize 2019/2020 Hourly Rates to Determine Labor

 

 

Permitting

 

30% Design (Preliminary)

 

90% Design

 

100% Design & Bid Ready

 

Bid Phase

 

Construction Phase

 

Total

 

Team Member

 

Title

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         

Total Hours Per Task =>

       

Total Not-To-Exceed Labor =>

       

COST PROPOSAL FOR 6CPS - PARALLEL 42" FORCE MAIN PROJECT

 

TABLE 3D - NOT-TO-EXCEED HOURS AND BUDGET - ADDER NO. 4 (use more pages, as necessary)

 

 

Utilize 2018/2019 Hourly Rates to Determine Labor

 

Utilize 2019 Hourly Rate to Determine Labor

 

Utilize 2019/2020 Hourly Rates to Determine Labor

 

 

Permitting

 

30% Design (Preliminary)

 

90% Design

 

100% Design & Bid Ready

 

Bid Phase

 

Construction Phase

 

Total

 

Team Member

 

Title

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

 

Hours

         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         

Total Hours Per Task =>

       

Total Not-To-Exceed Labor =>

       

ATTACHMENT NO. 3

CITY OF READING – MANDATORY PROPOSAL FORMS

NON-COLLUSION AFFIDAVIT INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT

 

  1. This Non-Collusion Affidavit is material to any contract pursuant to a proposal. According to the Pennsylvania Antibid-Rigging Act, 62 Pa. C.S.A § 4501, et seq., governmental agencies may require Non-Collusion Affidavits to be submitted together with proposals, such as the Proposal submitted by the Proposer.

     

  2. This Non-Collusion Affidavit must be executed by a member officer or employee of the Proposer who is authorized to legally bind the Proposer. In addition, a separate Non- Collusion Affidavit must be executed by a member officer or employee authorized to bind the each subcontractor listed in the Proposal.

     

  3. Proposal rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should carefully examine it before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the Proposer with responsibilities for the preparation, approval or submission of the Proposal.

     

  4. If the Proposal is submitted by a joint venture, each party to the venture must be identified in the Proposal documents, and a Non-Collusion Affidavit must be submitted separately on behalf of each party.

     

  5. The term “complementary proposal” as used in the Non-Collusion Affidavit has the meaning commonly associated with that term in the RFP process, and includes the knowing submission of a proposal higher than the proposal of another firm, any intentionally high or noncompetitive proposal, and any form of proposal submitted for the purpose of giving a false appearance of competition.

     

  6. Failure to file a Non-Collusion Affidavit in compliance with these instructions will result in disqualification of the Proposal.

 

State of

NON-COLLUSION AFFIDAVIT

 

County of

 

, being first duly sworn, deposes and

says that:

 

 

of

  1. He/She is

     

    , the Proposer, or

    subcontractor there to, that has submitted the attached Proposal (“Proposer”);

     

  2. He/She is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal;

     

  3. Such Proposal is genuine and is not a collusive or sham Proposal;

     

  4. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham proposal or complementary proposal in connection with the Contract for which the attached Proposal is submitted or to refrain from submitting in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication of conference with any other Proposer, firm or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit or cost element of the prices in the Proposal or the price of any other Proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of Reading or any person interested in the proposed Contract;

     

  5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant; and,

     

  6. Neither the said Proposer nor any of its officers, partners, owners, agents or parties in interest, have any interest, present or prospective, that can be reasonably construed to result in a conflict of interest between them and the City of Reading, which the Proposer will be required to perform.

I state that

 

(Name of Proposer)

understands

 

and acknowledges that the above representations are material and important, and will be relied on by the City of Reading in awarding the Contract(s) for which the Proposal is submitted. I understand and the Proposer understands that any misstatement in this Non-Collusion Affidavit is and shall be treated as fraudulent concealment from the City of Reading of the true facts relating to the submission of proposals for this Contract.

 

Name:

 

By: Authorized Signatory

 

Title: President or Vice President

 

SWORN TO AND SUBSCRIBED

BEFORE ME THIS

OF

DAY

, 20

 

 

Notary Public

My Commission Expires:

CERTIFICATION OF NON-INDEBTEDNESS TO THE CITY OF READING

 

Proposer hereby certifies and represents that Proposer and Proposer’s parent company(ies) and subsidiary(ies) are not currently indebted to the City of Reading (the “City”), and will not at any time during the term of this Contract (including any extensions or renewals thereof) be indebted to the City, for or on account of any delinquent taxes, liens, judgments, fees or other debts for which no written agreement or payment plan satisfactory to the City has been established. In addition to any other rights or remedies available to the City at law or in equity, Proposer acknowledges that any breach or failure to conform to this certification may, at the option of the City, result in the withholding of payments otherwise due to Proposer and, if such breach or failure is not resolved to the City’s satisfaction within a reasonable time frame specified by the City in writing, may result in the offset of any such indebtedness against said payments and/or the termination of this Contract for default (in which case Proposer shall be liable for all excess costs and other damages resulting from the termination).

 

Proposer:

 

Name:

 

By: Authorized Signatory

 

Title: President or Vice President

 

Attest:

NON DISCRIMINATION STATEMENT

 

The undersigned hereby certifies that it shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, handicap, familial status, or national origin. The undersigned shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, handicap, familial status, or national origin.

 

Proposer:

 

Name:

 

By: Authorized Signatory

 

Title: President or Vice President

 

Attest:

ATTACHMENT NO. 4

PREVIOUS 42” FM PROJECT – PERMIT INFORMATION

 

 

 

6CPS – Parallel 42” Force Main Page 35 City of Reading, Pennsylvania

November 20, 2017