Amending Purchasing Policies Regarding Change Orders

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Drafted byLaw Office
Sponsored by/Referred byMayor's Office/Managing Director
Introduced onApril 25, 2016
Advertised onMay 2, 2016

BILL No. 18 - 2016


Whereas the Council of the City of Reading hereby ordains as follows:

Section One. Amending the Administrative Code, Chapter 5, Section RE3117-005a-Ex A, as attached in Exhibit A.

Section Two. The provisions of this Ordinance shall be severable and if any of its provisions shall be held unconstitutional or illegal, the validity of any other remaining provision of this Ordinance shall not be affected thereby. It is hereby expressly declared as the intent of the City Council of the City of Reading that this Ordinance would have been adopted had such unconstitutional or illegal provision had not been included herein.

Section Three. This ordinance shall be effective ten (10) days after its adoption and approval by the Mayor, or re-passage by City Council over the Mayor's veto, in accordance with Section 219 of the City of Reading Home Rule Charter, or as set forth in Section 221 of the City of Reading Home Rule Charter.



The City reserves the right to issue change orders at any time during the term of the Contract or any renewals or extensions thereof: 1) to increase or decrease the quantities resulting from variations between any estimated quantities in the Contract and actual quantities; 2) to make changes to the services within the scope of the Contract; 3) to notify the Contractor that the City is exercising any Contract renewal or extension option; or 4) to modify the time of performance that does not alter the scope of the Contract to extend the completion date beyond the Expiration Date of the Contract or any renewals or extensions thereof. Any such change order, or any change order submitted by the Contractor, shall be in writing and no changes in the work covered by the approved Contract documents shall be made, or authorized, without having prior written approval of the Mayor, or his or her designee. signed by the Contracting Officer. The change order shall be effective as of the date appearing on the change order, unless the change order specifies a later effective date. Such increases, decreases, changes, or modifications will not invalidate the Contract, nor, if performance security is being furnished in conjunction with the Contract, release the security obligation. The Contractor agrees to provide the service in accordance with the change order. Any dispute by the Contractor in regard to the performance required under any change order shall be handled through Paragraph 19, "Contract Controversies". For purposes of this Contract, "change order" is defined as a written order signed by the Contracting Officer Mayor, or his or her designee, directing the Contractor to make changes authorized under this clause.