Addendum 2 - 5th Street Vault





ADDENDUM NO. 2 RFP:             RFP – 5th Street Vault Project
DUE DATE:   October 16, 2018
                    3:00 P.M. Prevailing Time




This addendum must be signed, attached to, and returned with your proposal to the City of Reading by the time and date indicated ABOVE:


Please be advised the due date for this project has been changed to October 16, 2018.

Please see attached revised specification for this project.




Firm Name (Type or Print)_________________________________________


Authorized Signature_____________________________________________




Name (Type or Print)______________________________________________





Addendum 2 5th Street Vault







      1. Project Location


      2. Contract Description


      3. Project Description


      4. Separate Contracts


      5. Alternates


      6. Work Sequence


      7. Work by Others


      8. Supplied Products


      9. Building Owner Occupancy


      10. Contractor's Use of Site and Premises


      11. Special Requirements




      1. Project location is:


        11 South 5th Street, Reading PA 19602 (the “BUILDING”)




      1. Contract Type: Lump Sum Price with Unit Price Extra Work Items as described on Bid Form




      1. Structural rehabilitation of a subsurface utility vault, relocation of utilities, backfill of vault, and removal of existing sidewalk and replacement with new sidewalk along 5th street:


        1. Utility vault


          1. Administrate and construct modifications to the existing utility vault to allow the relocation of existing utilities by utility providers, and relocate/modify other existing utilities to allow complete backfill of the vault including required demolition, support and protection of utilities, maintenance of traffic, reinforcement of existing structural features, construction of new structural

            supports, and removal and replacement with new of the entire sidewalk fronting 5th Street.

          2. Provide all needed traffic control and safety measures during the course of construction. CONTRACTOR shall prepare a detailed WORK schedule that minimizes the project duration. CONTRACTOR’s work is limited to South 5th

            Street unless determined after commencement of work that additional consequential work is required – no portion of the Work shall extend onto Penn Street or Cherry Street unless otherwise required as per previous sentence Access to buildings from 17 South 5th Street and south to Cherry St. shall be maintained as needed at all times.


        2. Site Work


          1. Provide, maintain, and remove at the completion of construction all required traffic control signage and barricades.

          2. Provide labor for manual traffic control as may be required.

          3. Provide access to theBUILDING entrance for Building Owner during the course of the project.

          4. Provide canopy structure to exclude water from the utility vault and any and all portions of the BUILDING during construction.

          5. Provide demolition of existing sidewalk and curbing along the entire length of 5th street.

          6. Provide final restoration of the site including sidewalk and curbing construction along the entire length and width of the vault and 5th street.

          7. Repair any and all incidental damage to the project site and the BUILDING, including but not limited to BUILDING fascia.

          8. CONTRACTOR is required to coordinate and schedule all utility work required within the vault or that services the Building with respective utility suppliers (telephone, electric, gas, sanitary sewer, and water) and support and protect all utilities within the vault and Building during the course of the WORK. Any damage caused to existing utilities shall be repaired at no additional expense to the City or the BUILDING Owner. Utility service interruptions during the course of the WORK shall only be scheduled with prior permission from the BUILDING Owner, the utility provider, and the CITY.

          9. Ensure that emergency egress from the building is maintained (at door north of the vault). Proper signage and notifications shall be provided for Building Owner, tenants, and invitees regarding means of egress from the building under emergency conditions during the project.




      1. There is a single General Contract for this project. The Project timelines shall be:

        • Substantial Completion – 100 days from the issue of the Notice to Proceed

        • Final Completion – 120 days from the issue of the Notice to Proceed


      2. Scope of Work for the contract is given below.


        1. General construction: The General Contractor shall perform all Work. The Work shall include, but not be limited to, the items listed above under 1.4 and below under 1.5.B.1

          1. Coordinating all required site work with the BUILDING Owner,1 the City of Reading, and the Design Engineer. An existing detour for work currently underway on the Penn Street bridge routes traffic past the work site, and the CONTRACTOR shall avoid impeding the traffic lanes on South Fifth Street adjacent to the work area during the hours of 7:00 am to 6:00 pm, Monday through Friday. PennDOT may allow modification of traffic flow on Fifth Street to accommodate the work.


          2. Develop and submit to PennDOT for approval an appropriate traffic control plan for the Work. Contractor is required to coordinate and prepare a traffic control plan for submission to PennDOT to obtain a traffic pattern change/lane restriction for the work area. Provide and maintain all required traffic control signage, barricades, flag persons, and other required traffic and pedestrian control measures in accordance with PennDOT Publication 213 for a safe work zone for the duration of the project. Traffic and Pedestrian Control measures shall be removed at the end of each work shift (as needed) to allow pedestrian and vehicular circulation. Sidewalk extending north from Cherry Street to 17 South 5th Street shall be appropriately signed and barricaded during the course of the Work.


          3. Furnish and install all construction facilities and temporary controls as specified in Section 01500. Temporary controls shall include the erection of a canopy structure (if needed) to exclude water from the utility vault or Building during construction, and any other measures needed to secure the work site and provide for the safety of the public, the BUILDING, tenants, and invitees.

          4. Perform all required site cleaning and restoration and any clean up and restoration to the Building and inside the Building caused by the construction.


          5. Perform all required demolition as may be required to implement the project. Remove all construction debris from the project site daily.


          6. Coordinate the relocation or support of utilities as described below:


            1. Electric – The existing high voltage building service line is supported on a metal cable tray. First Energy (Met Ed) will be responsible to remove the cable tray and encase the service line in conduit suitable for burial and take the conduit to termination through the face of the building wall and into the basement. Contractor will be responsible to schedule/coordinate this work with Met Ed and the associated power outage with the Building Owner. This work will take place once the vault is partially backfilled to the depth of the existing electrical service.


            2. Natural Gas – UGI will replace the existing gas service that enters the vault from South Fifth Street. The limit of the UGI work shall be the removal and replacement of the existing gas line between the face of the building and the gas main in South 5th Street. UGI will install an

              outside gas meter at sidewalk level at the building face with a drop leg to sidewalk level for the building supply. Contractor shall be responsible to complete the customer side gas line from the gas meter, through the building face wall, and connect it to the existing gas line in the basement that provides service to the building.



              1 Building owner will be included by way of endorsement as an additional insured.

            3. Sanitary Sewer – The existing sanitary sewer lines shall remain in place as currently situated with the following modifications. The clean- outs in the vault shall be extended to the surface so that they are accessible from the sidewalk above. New clean-outs shall also be added to the portion of the sanitary sewer line within the basement of the building. A licensed plumbing contractor must perform the work. Any existing sanitary lines, whether in the vault, under the sidewalk, under the street or in the building that need to be replaced due to the construction work, either directly or indirectly, shall be the cost of the General Contractor at its sole cost and expense.


            4. Domestic Water – The domestic water line in the vault shall be encased in a conduit and provided with supports to protect it during the backfill operation. An existing ball valve is used as the shut-off for the water service line. This ball valve shall be removed and replaced with a standard curb stop and box, which shall extend to the sidewalk surface for operation. A licensed plumbing contractor must perform the work. New shut-off valves shall be installed in the basement of the building on all new domestic water lines. Any backflow preventer, as per code or ordinance shall be installed at the sole cost of the General Contractor. Any existing domestic water pipes that need to be replaced, due to the construction work, either directly or indirectly, shall be the obligation of the General Contractor at its sole cost and expense. The water pressure post construction work shall be no less than the water pressure today.


            5. Sprinkler Line – Contractor shall provide a new, 6” sprinkler backflow prevention assembly (match size and type of existing unit unless code requires a different size or type) for the sprinkler line, and install it in the basement area. Construct a new 6” ductile iron sprinkler line from the existing water line connection at the vault wall and route the line to the new backflow preventer in the basement. Note that the existing water line connection at the vault wall is cast iron, and excavation beyond the vault wall into South 5th Street may be required for a complete and reliable connection. Construct new 6” piping from the backflow preventer to reconnect with the building sprinkler system. Remove all abandoned sprinkler piping and appurtenances. Contractor shall also replace the existing exterior Fire Department Connection as may be required, whether due to its age or by code, to connect with the new sprinkler line. Contractor shall coordinate the relocated sprinkler line with the Building Owner and obtain all needed permits for construction. A licensed sprinkler contractor must be used for this portion of the project. If desired, the Contractor may request that the Reading Area Water Authority (RAWA) relocate the point of connection for the sprinkler service line to the RAWA main to simplify installation; the Contractor assumes all additional costs for this option if pursued. Upon completion of the construction work, the Building’s sprinkler system shall be tested by a licensed sprinkler company at the General Contractor’s sole costs and expense. Any repairs, upgrades, modification or other maintenance, repairs or replacements required to pass such sprinkler test, shall be performed at the General Contractors sole cost and expense. Sprinkler system shall be certified to be in good operating order at the conclusion of the Work.


            6. Telephone – The existing telephone line in the vault shall be encased in conduit and supported for direct burial.

          7. Support, protect, and maintain all utility piping, structural components, life/safety systems, and other utility infrastructure located within the utility vault and that service the Building as needed during the course of the project. Do not interrupt any utility services until reasonable notice has been provided to the Building Owner and permission has been obtained from the utility provider.


          8. Temporary removal and reinstallation of the street light to the north of the utility vault if needed to accommodate construction. Coordinate this activity with the City of Reading Department of Public Works. Any new lighting installed shall be code and ordinance compliant as per today’s standards.


            Seal openings in existing walls and other structures within the vault to allow backfill of the structure with flowable backfill. Grout wall openings as needed to provide a tight seal to prevent water, bugs or air penetration. Existing doorway between the basement and the vault shall be permanently sealed as noted on the Drawings. Stamped and sealed engineering drawings and corresponding permits shall be provided to Owner upon completion of the Project


          9. Backfill the vault with Flowable Backfill, PennDOT Type B per Publication 408, Section 220, in lifts not to exceed two feet (2’) . Coordinate utility relocations with the backfill of the structure as required. Protect structure from intrusion and contamination of flowable backfill by using a separation membrane of Class 4, Type A geotextile as needed. During placement of flowable backfill, protect existing structures and Building, drainage facilities, utilities, etc., that are to remain within the fill area from movement or floating, damage, or misalignment.


          10. Construction of sidewalk along 5th street. Remove and reeplace all curbing along 5th Street including but not limited to the project area that was removed to facilitate the repair of the utility vault.


          11. Maintain daily cleanliness, safety, and security of the work area.


          12. Obtain all required permits from the City of Reading and any and all other governing agencies to allow prosecution of the Work. The following permits are anticipated:

            • Sidewalk closure permit

            • Sidewalk/curbing construction permit

            • Plumbing permit

            • Sprinkler permit


          13. Arrange for and obtain all required inspections during the course of the Work and for the close-out of issued permits including but not limited to PennDot, building permits and any electrical and plumbing permits


          14. Access to the interior of the BUILDING shall be monitored, controlled, kept safe and secured during the Work and as stated elsewhere in this document. Access shall In no way at any time be interrupted.





      1. There are no Alternates to the Base Bid.



      1. The CONTRACTOR shall provide a Schedule for the project for review by the DESIGN ENGINEER, and City of Reading that conforms with the Substantial and Final completion times required by the Contract. The construction activities shall include:


        1. Preliminary Activities

          1. Mobilization

          2. Install traffic control measures, worksite protection, and security measures

          3. Select demolition


        2. Construction

          1. Coordinate and relocate select utilities within vault

          2. Structure reinforcement

          3. Backfilling of vault and coordinate utility relocations or encasements

            1. Construct new sidewalk

            2. Any and all work to the Building or inside of the Building as stated elsewhere in this document


        3. Close-out Activities

          1. Remove traffic and pedestrian control measures

          2. Perform all clean-up and address punch list items, both outside, underneath the sidewalk, street and inside of the Building

          3. Demobilization.




      1. Contractor will have access to the Building for the conduct of the Project, but shall not use any of the bathrooms stock any supplies or tools, eat inside of the Building or use the Building for any other manner, and shall be limited to the basement area and the ingress and egress points thereto. Contractor shall be responsible for the security of the work area during the project. The CONTRACTOR may also perform the Work required for this project during off peak hours (between 6:00 pm and 6:00 am, Monday through Friday) and on weekends. An existing detour for work currently underway on the Penn Street bridge routes traffic past the work site, and the CONTRACTOR may only impede, but not prohibit or fully restrictthe traffic lanes on South Fifth Street adjacent to the work area during the hours of 9:00 am to 4:00 pm, Monday through Friday with an approved traffic control plan from the PA Department of Transportation.


      2. Cooperate with BUILDING Owner to minimize conflict, and to facilitate BUILDING Owner, it’s agents, invitees and its tenant’s operations.


      3. Schedule the Work to accommodate and not prohibit or restrict occupancy by BUILDING Owner and its tenants.



      1. Limit use of site and BUILDING to allow:


        1. OWNER and Tenant occupancy, ingress and egress of Owner’s agents and invitees..


        2. Work by OWNER.


        3. Use of site and Building by the public and tenants.


      2. Confine construction equipment, the storage of materials and equipment, and operations of workers to within the project site but specifically outside of the Building. No Materials or equipment shall be stored within the BUILDING or block ingress/egress to the BUILDING.


      3. Assume full responsibility for materials stored on site.


      4. All materials remaining at completion of Project shall be removed from the project site and the Building at Contractor’s expense.


    10. WORK BY CITY


      1. None




      1. None




        1. Traffic Control – The CONTRACTOR is solely responsible for providing and maintaining all required traffic control to prosecute the Work. Traffic control will include the closure of the sidewalk adjacent to the project area and the installation of signage required by PennDOT Publication 213.


        2. Refer to special conditions denoted in Section 1.5.B related to required pedestrian access and hours for prosecution of the WORK.




Not Used.




Not Used.









      1. Coordination and project conditions

      2. Field engineering

      3. Preconstruction meeting

      4. Progress meetings

      5. Pre-installation meetings

      6. Cutting and Patching

      7. Alteration project procedures




      1. Coordinate scheduling, submittals, and Work of the various sections of the specifications to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later. Contractor is responsible to coordinate the schedule of all demolition, utility removals, utility relocations, service interruptions, and the installation of new utilities. Coordinate schedule of work with Building Owner to minimize disruption of services. Provide reasonable notice to Building Owner prior to undertaking any work. Also coordinate the final locations of new utilities within the Building (sprinkler system and gas service line) with Building Owner prior to installation.


      2. Verify utility requirements and characteristics of operating equipment are compatible with building utilities. Coordinate Work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, such equipment.


      3. Coordinate space requirements, supports, and installation of mechanical and electrical Work required for the project. Plan and secure approval for the routing of pipes, ducts, and conduit from the Building Owner prior to installation; place runs parallel with lines of building. Use spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.


      4. In finished areas, except as otherwise indicated, conceal pipes, ducts, and wiring within the construction. Coordinate locations of fixtures and outlets with finish elements.


      5. Coordinate completion and clean-up of Work of separate sections in preparation for Substantial Completion and for portions of Work designated for occupancy.


      6. Coordinate, upon approval of the Building owner which approval shall not be unreasonably withheld, access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of BUILDING OWNER and tenant activities.



      1. Employ a Land Surveyor registered in the Commonwealth of Pennsylvania and acceptable to ENGINEER.


      2. CONTRACTOR shall locate and protect survey control and reference points.


      3. Control datum for survey is that shown on drawings.


      4. Verify setbacks and easements; confirm drawing dimensions and elevations.

      5. Provide field engineering services. Establish elevations, lines, and levels, utilizing recognized engineering survey practices.


      6. Submit a copy of site drawing signed by the Land Surveyor that the elevations and locations of the Work are in conformance with the Contract Documents.




      1. ENGINEER will schedule a meeting after Notice of Award.


      2. Attendance Required: CITY, ENGINEER, UTILITY COMPANIES and CONTRACTORS and Building Owner representative.


      3. Agenda:



        1. Distribution of Contract Documents.


        2. Submittal of list of Subcontractors, list of products, schedule of values, and progress schedule.


        3. Designation of personnel representing the parties in Contract, and the ENGINEER.


        4. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.


        5. Scheduling.


        6. Use of premises by BUILDING OWNER and CONTRACTOR.


        7. BUILDING OWNER requirements.


        8. Construction facilities and controls provided by CITY.


        9. Temporary utilities.


        10. Survey and building layout.


        11. Security and housekeeping procedures.


        12. Application for payment procedures.


        13. Procedures for testing.


        14. Procedures for maintaining record documents.


        15. Requirements for start-up of equipment.


        16. Inspection and acceptance of equipment put into service during construction period.



      1. Schedule and administer meetings throughout progress of the Work at maximum monthly intervals.


      2. ENGINEER will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.


      3. Attendance Required: Job superintendent, major Subcontractors and suppliers, CITY, ENGINEER, as appropriate to agenda topics for each meeting.


      4. Agenda:


        1. Review minutes of previous meetings.

        2. Review of Work progress.

        3. Field observations, problems, and decisions.

        4. Identification of problems which impede planned progress.

        5. Review of submittals schedule and status of submittals.

        6. Review of offsite fabrication and delivery schedules.

        7. Maintenance of progress schedule.

        8. Corrective measures to regain projected schedules.

        9. Planned progress during succeeding Work period.

        10. Coordination of projected progress.

        11. Effect of proposed changes on progress schedule and coordination.

        12. Review of Record Drawings

        13. Other business relating to Work.


      5. ENGINEER to record minutes and distribute copies within ten (10) working days after meeting to participants, CITY, and those affected by decisions made.




      1. When required in individual specification sections, convene a pre-installation meeting at the site prior to commencing Work of the section.


      2. Require attendance of parties directly affecting, or affected by, Work of the specific section.


      3. Notify ENGINEER four (4) days in advance of meeting date.


      4. Prepare agenda and preside at meeting:


        1. Review conditions of installation, preparation and installation procedures.


        2. Review coordination with related Work.

      5. Record minutes and distribute copies within ten (10) working days after meeting to participants, with copies to ENGINEER, CITY, participants, and those affected by decisions made.




Not Used.






      1. Employ skilled and experienced installer to perform cutting and patching.


      2. Submit written request in advance of cutting or altering elements which affect:


        1. Structural integrity of element.

        2. Integrity of weather-exposed or moisture-resistant elements.

        3. Efficiency, maintenance, or safety of element.

        4. Visual qualities of sight exposed elements.

        5. Work of CITY or separate CONTRACTOR.


      3. Execute cutting, fitting, and patching including excavation and fill, to complete Work, and to:


        1. Fit the several parts together, to integrate with other Work.


        2. Uncover Work to install or correct ill-timed Work.


        3. Remove and replace defective and nonconforming Work.


        4. Remove samples of installed Work for testing.


        5. Provide openings in elements of Work for penetrations of mechanical and electrical Work.


      4. Execute Work by methods to avoid damage to other Work, and which will provide proper surfaces to receive patching and finishing.


      5. Cut masonry and concrete materials using masonry saw or core drill.


      6. Restore Work with new products in accordance with requirements of Contract Documents. Any restoration required to the Building shall be of like kind and quality


      7. Fit Work tight to pipes, sleeves, ducts, conduit, and other penetrations through surfaces.


      8. Maintain integrity of wall, ceiling, or floor construction; completely seal voids.


      9. Refinish surfaces to match adjacent finishes. For continuous surfaces, refinish to nearest intersection; for an assembly, refinish entire unit.


      10. Identify hazardous substances or conditions exposed during the Work to the ENGINEER for decision or remedy.



      1. Materials: As specified in Product sections; match existing Products and Work for patching and extending Work.


      2. Employ skilled and experienced installer to perform alteration Work.


      3. Close openings in exterior surfaces to protect existing Work and BUILDING from weather and extremes of temperature and humidity. A temporary canopy shall provided to protect the utility vault and the BUILDING during the course of the project.


      4. Remove, cut, and patch Work in a manner to minimize damage and to provide means of restoring Products and finishes to original condition.


      5. Refinish existing visible surfaces to remain in renovated rooms and spaces, to specified condition for each material, with a neat transition to adjacent finishes.


      6. Where new Work abuts or aligns with existing, provide a smooth and even transition. Patch Work to match existing adjacent Work in texture and appearance.


      7. When finished surfaces are cut so that a smooth transition with new Work is not possible, terminate existing surface along a straight line at a natural line of division and submit recommendation to ENGINEER for review.


      8. Where a change of plane of 1/4-inch (6 mm) or more occurs, submit recommendation for providing a smooth transition; to ENGINEER for review.


      9. Patch or replace portions of existing surfaces which are damaged, lifted, discolored, or showing other imperfections.


      10. Finish surfaces as specified in individual Product sections.