Addendum 1 - 9th and Marion Fire Station

 

CERTIFICATE OF ACKNOWLEDGMENT OF RECEIPT OF ADDENDUM

 

THE CITY OF READING

 

ADDENDUM NO.1 RFP:              Project and Construction Management
  DUE DATE:     October 29, 2019
                    3:00 P.M. Prevailing Time

 

 

NOTICE

 

This addendum must be signed, attached to, and returned with your proposal to the City of Reading by the time and date indicated ABOVE:

 

Q1. Will the selected PM/CM solicit or select the architect design team or will the City of Reading be responsible for that selection?

A1. The Selected PM/CM will work with the City Team and Purchasing Dept. with the preparation of the RFP for the Architect/Design Team.

 

Q2. Is this RFP for just a construction manager or does it also include architectural and engineering design services?

A2. This RFP is just for the Construction and Project Management, the Architect/Design services will be a separate RFP, and Construction will also be a separate RFP.

 

Q3. Can you please confirm the scope of work for this project?

A3. The Scope of Work is outlined in the RFP, we are seeking a Project Manager to oversee and be the City’s rep and ensure the City’s vision for the entire project from start to finish.

 

Q4. Are the professional design services already procured?

A4. No, there was a preliminary design study done to ensure the feasibility of the location.

 

Q5. Are there proposal requirements that can be shared?

A5. Outlined in the RFP

 

Q6. Is the project at 9th and Marion in Reading?

A6. Yes, The project location is adjacent to the location of the present outdated station at the same intersection of 9th and Marion Sts.

 

Q7. Is the design team already selected?

A7. No

 

Q8. Do you plan to demolish or rehab?

A8. That is still in question and will most likely be a separate project.

 

Q9. Is the proposer also doing the design of the fire house?

A9. No

 

Q10. Is this RFP looking for a CM only?

A10. Basically a Project Manager to oversee the entire project from start to finish.

 

Q11. Is the RFP looking for a proposer to design and manage the project?

A11. We are looking for a Construction and Project Manager to oversee the entire project, the selected CM/PM along with City reps will be responsible for the preparation of separate RFP’s for both Design and Construction.

 

Q12. Does the city already have plans for the firehouse?

A12. Just the Preliminary predesign study along with a list of needs from the internal City and Fire Department team.

 

Q13. Are you looking for a Construction Manager or Architect/Construction Manager for this project?

A13. We are looking for a Construction and Project Manager to oversee the entire project, the selected CM/PM along with City reps will be responsible for the preparation of a RFP for both Design and Construction.

 

Q14. Is this only for CM services, or design as well?

A14. This RFP is just for the Construction and Project Management, the Architect/Design services will be a separate RFP, and Construction will also be a separate RFP

 

Q15. Noting that Stability/Price are included in the Evaluation of Proposals, how would you like to see the price submitted? Hourly rate schedule? Blended hourly rate?

Lump sum per phase (provided we receive dates for each phase)? Total lump sum (provided we receive dates)?

A15. We would like you to submit as much information as possible: hourly rate schedule, blended hourly rate, lump sum per phase and the total lump sum.

 

Q16. Is the City looking for submission of a Certificate of Insurance as part of our proposal?

A17. Yes

 

Q17. Does the City seek WBE/MBE participation goal as part of the CM/PM services?

A17. If possible

 

Q18. Will the City of Reading be issuing the form of contract? If so, can we get a copy in advance of proposal submission date?

A18. City is still working on it. Will not be ready in time before proposals due.

 

Q19. Scope of Services listed in RFP include Demolition, Plumbing, Sprinkler and Fire Alarm Systems, General Construction, Electrical, Mechanical, Furniture, Remediation, Telecommunications, Interior and Exterior Finishes. Should this be interpreted as review and manage process with A/E?

A19. Yes

 

Q20. Has there been a preliminary schedule developed or milestone dates established for Design Phase, Pre-Construction/Procurement Phase, Construction Phase and Closeout Phase? If so, can we get a copy of this information?

A20. Our current preliminary timeline anticipates that upon the selection of CM/PM, we would then enter the design Phase that will take approximately 6 -8 months, and then approximately 1 year for the construction phase. We expect that once the CM/PM is selected they will be able to provide further guidance in regards to the timeframes.

 

Q21. Construction Phase Services notes “providing Site Security during construction”, should this be identified as ‘observing the contractor’s installation of..’?

A21. Yes

 

Q22. Will the A/E prepare the bid specifications?

A22. Yes

 

Q23. Has an Architect and Site Engineer been selected for the project? If so, who?

A23. No, will occur in next phase with assistance from selected CM/PM.

 

Q24. What is the duration for Preconstruction/Design Phase Services? Also, what is the duration for the Construction Phase?

A24. Our current preliminary timeline anticipates that upon the selection of CM/PM, we would then enter the design Phase that will take approximately 6 – 8 months, and then approximately 1 year for the construction phase. We expect that once the CM/PM is selected they will be able to provide further guidance in regards to the timeframes.

 

Q25. Does the City expect a full time on-site presence by the CM during construction?

A25. Yes

 

Q26. Could the City provide a timeline with durations for the preconstruction and construction phases of the project? This is needed in order to determine our fee structure.

A26. Our current preliminary timeline anticipates that upon the selection of CM/PM, we would then enter the design Phase that will take approximately 6 – 8 months, and then approximately 1 year for the construction phase. We expect that once the CM/PM is selected they will be able to provide further guidance in regards to the timeframes.

 

Q27. Is the CM required to include the costs for building permit fees i.e. plan review and inspection fees? Or only as it relates to the services we are providing?

A27. No.

 

Q28. Will a copy of the proposed agreement be provided?

A28. Only when the documents are sent out for signatures.

 

Q29. Is a fee for construction management services to be included with this submission? If so, what form of fee proposal is desired? - All-inclusive Lump (Fixed) Fee (this would include all personnel time and out-of-pocket expenses required for all services as outlined in the RFP) - Percentage (we will need to know the construction budget in order to provide this and it will fluctuate based on the total costs at the end of the project) - Time and Expenses (if this format do

you just want rates and costs; or also projected number of hours and a projected total?) - Or do you have a preference for another format?

 

Q30. What is the overall project timeline? - Date CM will be engage to commence pre- con services - Proposed bidding phase start and award dates - Anticipated start and completion dates for construction?

A30. Our current preliminary timeline anticipates that upon the selection of CM/PM, we would then enter the design Phase that will take approximately 6 - 8 months, and then approximately 1 year for the construction phase. We expect that once the CM/PM is selected they will be able to provide further guidance in regards to the timeframes.

 

Q31. What is the construction only (building and site) budget and/or the overall project budget?

A31. Unknown at this time.

 

Q32. Has the land development process started? i.e. City Planning and Zoning approvals as well as NPDES (HOP work if required) if so what is the status of that process?

A32. We have had a meeting with both Zoning and Planning to discuss the project. At the current time we will be submitting the required zoning permit and special exception permit, our take from our meeting is that we will need input from the CM/PM to provide more details than the predesign study offers to the Planning Commission.

 

Q33. Has an architect and engineering team been assembled? If so, what firms have been engaged?

A33. No, the CM/PM will assist with the selection of the Design Professional

 

Q34. Are there State or other funding sources for the project, i.e. RACP etc.?

A34. Not at the current time

 

I, HEREBY CERTIFY THAT THE CHANGES COVERED BY THIS ADDENDUM HAVE BEEN TAKEN INTO ACCOUNT.

 

Firm Name (Type or Print)________________________________________

 

Authorized Signature_____________________________________________

 

Title___________________________________________________________

 

Name (Type or Print)_____________________________________________

 

Date____________________________________________________________