Calendar of Events

Regular Council Meeting

Description

CITY COUNCIL

Meeting Agenda

REGULAR MEETING                        MONDAY, APRIL 8, 2024

HYBRID MEETING                                                              7 pm

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RULES FOR PUBLIC PARTICIPATION AT COUNCIL MEETINGS

Public comment at all meetings of the City Council of the City of Reading shall be governed by the following:

  • Residents and/or taxpayers of the City who wish to make or submit public comment must pre-register utilizing one of three (3) following options:
  1. By calling (610-655-6205) or emailing (This email address is being protected from spambots. You need JavaScript enabled to view it.) the City Clerk's Office by 4 pm on the day of the meeting with your name, address and the subject matter or topic to be discussed. If you are not able to attend in-person, instructions to access the virtual meeting app or dial-in telephone number will be provided.
  2. By submitting written public comment to be read into the record at the meeting by submitting an email to This email address is being protected from spambots. You need JavaScript enabled to view it. by 4pm on the day of the meeting. The email message must clearly be marked as Public Comment.
  3. By registering in-person at the Council Chambers on the sign-up sheet found on the podium in Council Chambers between 5:00 p.m. and 7:00 p.m. on the day of the scheduled meeting, with your name, address and the subject matter or topic to be discussed.
  • No person shall be permitted to speak who is not a resident or taxpayer of the City, except upon permission of the President of Council or a majority of City Council.
  • Public comment will occur only during the Public Comment period listed on the meeting agenda at which time the Presiding Officer will recognize speakers and written comment that properly registered in the order received.
  • All public comment shall be delivered from the podium and speakers may not approach the Council tables at any time.
  • Those individuals registered to speak on agenda matters will be allotted no more than 5 minutes and those individuals registered to speak on non-agenda matters will be allotted no more than 3 minutes.  The City Clerk will control a timer to monitor these time periods.  When the alarm rings, a speaker must immediately end their comment.  If a speaker refuses to comply, the microphone at the podium will be turned off and the next speaker will be given the floor.  These time periods also apply to written comments that are being read into the record such that any written comment may only be read into the record for a 5-minute period for agenda items and a 3-minute period for non-agenda items. The President of Council or a majority of Council may grant an additional period of time in their discretion. 
  • If anyone is present in a group or association, each such group should designate a spokesperson to address the City Council on the group’s collective behalf in order to avoid repetitive public comments.
  • Comments posted in Zoom Chat and on Facebook are not considered public comment and will not be read into the record of the meeting or addressed by City Council.

 

1. OPENING MATTERS

A. CALL TO ORDER

B.  INVOCATIONPastor Jorge Correa, Iglesia Hispana Pentecostal Inc

C.  PLEDGE TO THE FLAG

D. ROLL CALL

E.  EXECUTIVE SESSIONS:  There was an executive session after the April 1st COW on litigation

2. PROCLAMATIONS AND PRESENTATIONS

Commendation in celebration of National Women’s History Month

 

PUBLIC COMMENT – AGENDA MATTERS:

  • Those individuals registered to speak on agenda matters will be allotted no more than 5 minutes and those individuals registered to speak on non-agenda matters will be allotted no more than 3 minutes.  The City Clerk will control a timer to monitor these time periods.  When the alarm rings, a speaker must immediately end their comment.  If a speaker refuses to comply, the microphone at the podium will be turned off and the next speaker will be given the floor.  These time periods also apply to written comments that are being read into the record such that any written comment may only be read into the record for a 5-minute period for agenda items and a 3-minute period for non-agenda items. The President of Council or a majority of Council may grant an additional period of time in their discretion. 
  • All public comment must be directed to Council as a body and not to any individual Council member or public or elected official in attendance. Public comment is an opportunity to make a statement only.  It is not designed for questioning and there is no guarantee or requirement for a question presented during public comment to be answered or responded to.
  • Each speaker shall speak clearly and slowly.
  • No speaker shall register or speak more than once at a meeting.
  • A speaker shall not comment in a manner that is disruptive, scandalous, impertinent, redundant, rude, unruly, personally offensive, irrelevant to the registered topic, done for the purpose of preventing the conduct of the business of the meeting or promotion of candidates at an upcoming election, or otherwise in disregard to the rules of order or decorum.  Any such comment will not be accepted or included in the record.
  • In the event that a speaker or written comment violates any of these rules, that speaker or written comment will be deemed to have forfeited their right to public comment and the President of Council or a majority of City Council may direct the City Clerk to turn off the microphone or cease reading the comment into the record, have the individual removed from Council Chambers and/or cited.
  • All persons in attendance are expected to conduct themselves in a responsible and respectful manner that does not disrupt the meeting.  Clapping, calling out, cheering or interrupting speakers or the discussions of City Council during or after a public comment is not permitted.  Those wishing to have conversations should do so in the hall outside Council Chambers in a low speaking voice.

 

4. APPROVAL OF AGENDA & MINUTES

A. AGENDA:  Meeting of April 8, 2024

B. MINUTES:  The minutes from the March 25th Regular Meeting, and the summations of discussion from the March 25th Regular Meeting and the March 25th and April 1st COWs and the April 1st Nominations Committee meeting.

 

5. Consent Agenda Legislation

The Consent Agenda is designed to provide efficient approval of non-controversial legislation that does not require discussion/debate by giving approval via acclimation when the meeting agenda is approved.  The President of Council will call Council’s attention to the list of Consent Agenda legislation at the meeting before action is taken, which allows Council to remove a piece of legislation for separate consideration. 

 

A. Resolution – authorizing entry into a Project Development Agreement with Schneider Electric Buildings Americas, Inc (ESCO) to identify energy conservation measures (“ECMs”) that are available to and appropriate for Customer’s facilities, determine the guaranteed savings that would result from implementing such ECMs and propose a scope of work and project price for ESCO’s implementation under and pursuant to an Energy and Construction Services Contract. The Federal and State governments enacted legislation that allows federal, state, and local governments to enter into special agreements known as Energy Savings Performance Contracts which operate under a “design, build, perform” methodology. Final project selection and funding will be approved by City Council and the Administration. There is no cost for this service; however, there is a termination fee of $150,000.00 if no projects move into construction phase, and the City of Reading decides not to proceed

B. Resolution authorizing the purchase of Maintenance/Support for the current VSU (Video Safety Unit) to LTW (Lets Think Wireless, LLC), Pine Brook, New Jersey.    

Current annual contract with LTW for Maintenance and Support expired 02/29/2024 at the cost of $84,354.37 from the Police Budget.  This contract will cover all Maintenance and Support services as well as all software updates beginning 03/01/24 and ending 02/28/25. 

C. Resolution - Increasing the contract for General Engineering Services from $250,000

to $500,000 to address an unusually high need for engineering work required due to the

increase in capital projects related to ARPA funds in 2024 the recommendation is to increase

the amount that the City can spend under each of the contracts for the Public Works

Engineering Projects to the following five (5) companies from $250,000 to $500,000 per firm

for Cedarville Engineering Group, LLC, Spotts, Stevens and McCoy, Gannett Fleming,

Buchart Horn and McCormick Taylor

                       

D. Award of Contract for Cedar Street Parking Lot Project to J. Phillips Excavating

And Hauling, Hamburg, PA in the amount of $336,356.00 from the Public Works Budget. This

project consists of regrading, reconstruction and restriping the existing Cedar Street Parking

Lot. This work also includes, but is not limited to the reconstruction of Linden Alley, Gilbert

Alley and Sands Alley improve the flow down the center of the roadway

 

E. Award of Contract - for the Baer Park Stadium Lighting Project to Hirneisen

Electric, Reading, PA in the amount of $345,800.00 from the Public Works Budget and

Grant funding. This project will replace the baseball field lighting at Baer Park, which is

currently not functional due to a suspected damaged underground conduit. Power will be

provided from a new 400A service installed at the park.  New LED lights will be mounted

on these poles to replace the existing fixtures.  The lights will be specified with remote

control capability so that City Staff can be contacted to operate the system remotely, if

needed, In addition to the ballfield lighting, the City would like to add solar-powered

security lighting at the tennis courts to be activated at night. 

6. ORDINANCES FOR FINAL PASSAGE

 

Pending completion of 90-day trial period – on or about April 29th

 

Ordinance – pursuant to section 576-402 of the Code of Ordinances, the City of Reading agrees to establishing a limited No-Parking zone located on the North side of Green Street between N. 13th Street and Linden Street during the hours of 7:30AM and 4:00PM on days when school is in session at Thirteenth and Green Elementary School only.  The zone shall be posted with official signage, per City Code section 570-403.A.10.  The zone is established to alleviate the double-parking and traffic congestion problems during pick-up and drop-off times for students at Thirteenth and Green Elementary School and for the purpose of improving the safety of students and other pedestrians in the area. Introduced at the November 27 regular meeting

A. Bill No 25-2024 – amending the Position Ordinance by increasing the salary of the Accounting Manager from $84,312.14 to $90,000 Introduced at the March 25 regular meeting

B. Bill No 26-2024 – authorize the execution of a cooperative purchasing agreement with the Parking Authority in a form substantially similar to the agreement attached as Attachment “A.” Introduced at the March 25 regular meeting

7. INTRODUCTION OF NEW ORDINANCES

 

A. Ordinance – directing the Berks County Board of Elections to place the following referendum question to voters of the City of Reading on the 2024 General Election ballot: “Shall § 603 of the Reading Home Rule Charter be amended to provide City Council with the ability to terminate Department Directors by super majority vote?”

B. Ordinance – authorizing the revision of the City’s Topographical Map to include the section of “Glen Road” that lies between Mineral Spring Road and the City line to the north, where it adjoins Lower Alsace Township. (note 28 day layover required by PA Title 11, Subchapter 29)

 

C. Ordinance – authorizing the amendment of the Position Ordinance for the following positions, 85% covered by two HUD Grants Lead Abatement & Healthy Homes Initiative

  • Lead Hazard Reduction Coordinator – Pending promotion, Set salary at $60,234 [2023 +3.5% increase]
  • Intake Coordinator – Currently filled, no change
  • Lead Risk Assessor – Currently filled, no change
  • HH Program Coordinator – Vacant, set salary at $60,234
  • HH Risk Assessor – Vacant, set salary at $48,496
  • HH Intake Coordinator – Vacant, set salary at $48,496

8. RESOLUTIONS

 

A. Resolution – authorizing a contract for engineering services in the amount of $35,000 from the Capital budget with Civil & Environmental Consultants (CEC) for the design development of the Hillside Splashpad Project. The Hillside Pool property was acquired from the Hillside Pool Association in May of 2019 and added to the City’s inventory of Park Properties. The property was and continues to be in disrepair. The City learned from the DCNR about the opportunity to submit a grant application in the Outdoor Recreation Legacy Partnership (OLRP) Program, which provides a dollar for dollar funding match

B. Resolution – appointing Lori Bellman to the Shade Tree Commission

C. Resolution – appointing Amara Cordero to the Animal Control Board

 

9. REPORT FROM DEPT. DIRECTORS, BOARDS, AUTHORITIES, & COMMISSIONS

 

10.  COUNCIL REPORT

 

11. ADMINISTRATIVE REPORT

Attached

 

12. REPORT FROM OFFICE OF THE AUDITOR

Attached

 

13. COUNCIL MEETING SCHEDULE

 

Monday, April 15

Nominations & Appointments Committee – Penn Room – 4 pm

Committee of the Whole – Council Chambers – 5 pm

 

Monday, April 22

COW – Council Chambers – 5 pm

Regular Meeting – Council Chambers 7 pm

 

Monday, May 6

Nominations & Appointments Committee – Penn Room – 4 pm

Committee of the Whole – Council Chambers – 5 pm

 

Monday, May 13

COW – Council Chambers – 5 pm

Regular Meeting – Council Chambers 7 pm

 

 

15. ADJOURN