Calendar of Events

Regular Council Meeting

Description

CITY COUNCIL

Meeting Agenda

REGULAR MEETING                        MONDAY, MARCH 11, 2024

HYBRID MEETING                                                              7 pm

 

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RULES FOR PUBLIC PARTICIPATION AT COUNCIL MEETINGS

Public comment at all meetings of the City Council of the City of Reading shall be governed by the following:

  • Residents and/or taxpayers of the City who wish to make or submit public comment must pre-register utilizing one of three (3) following options:
  1. By calling (610-655-6205) or emailing (This email address is being protected from spambots. You need JavaScript enabled to view it.) the City Clerk's Office by 4 pm on the day of the meeting with your name, address and the subject matter or topic to be discussed. If you are not able to attend in-person, instructions to access the virtual meeting app or dial-in telephone number will be provided.
  2. By submitting written public comment to be read into the record at the meeting by submitting an email to This email address is being protected from spambots. You need JavaScript enabled to view it. by 4pm on the day of the meeting. The email message must clearly be marked as Public Comment.
  3. By registering in-person at the Council Chambers on the sign-up sheet found on the podium in Council Chambers between 5:00 p.m. and 7:00 p.m. on the day of the scheduled meeting, with your name, address and the subject matter or topic to be discussed.
  • No person shall be permitted to speak who is not a resident or taxpayer of the City, except upon permission of the President of Council or a majority of City Council.
  • Public comment will occur only during the Public Comment period listed on the meeting agenda at which time the Presiding Officer will recognize speakers and written comment that properly registered in the order received.
  • All public comment shall be delivered from the podium and speakers may not approach the Council tables at any time.
  • Those individuals registered to speak on agenda matters will be allotted no more than 5 minutes and those individuals registered to speak on non-agenda matters will be allotted no more than 3 minutes.  The City Clerk will control a timer to monitor these time periods.  When the alarm rings, a speaker must immediately end their comment.  If a speaker refuses to comply, the microphone at the podium will be turned off and the next speaker will be given the floor.  These time periods also apply to written comments that are being read into the record such that any written comment may only be read into the record for a 5-minute period for agenda items and a 3-minute period for non-agenda items. The President of Council or a majority of Council may grant an additional period of time in their discretion. 
  • If anyone is present in a group or association, each such group should designate a spokesperson to address the City Council on the group’s collective behalf in order to avoid repetitive public comments.
  • Comments posted in Zoom Chat and on Facebook are not considered public comment and will not be read into the record of the meeting or addressed by City Council.

 

1. OPENING MATTERS

A. CALL TO ORDER

B.  INVOCATIONApostle Thomaisina Johnson Anchored In Christ Ministries Intl. US and Kenya Tjohnson

C.  PLEDGE TO THE FLAG

D. ROLL CALL

E.  EXECUTIVE SESSIONS:  There were executive sessions after the February 26th Regular Meeting.

2. PROCLAMATIONS AND PRESENTATIONS

  • Commendations celebrating Women’s History Month

3. PUBLIC COMMENT – AGENDA MATTERS:

  • Those individuals registered to speak on agenda matters will be allotted no more than 5 minutes and those individuals registered to speak on non-agenda matters will be allotted no more than 3 minutes.  The City Clerk will control a timer to monitor these time periods.  When the alarm rings, a speaker must immediately end their comment.  If a speaker refuses to comply, the microphone at the podium will be turned off and the next speaker will be given the floor.  These time periods also apply to written comments that are being read into the record such that any written comment may only be read into the record for a 5-minute period for agenda items and a 3-minute period for non-agenda items. The President of Council or a majority of Council may grant an additional period of time in their discretion. 
  • All public comment must be directed to Council as a body and not to any individual Council member or public or elected official in attendance. Public comment is an opportunity to make a statement only.  It is not designed for questioning and there is no guarantee or requirement for a question presented during public comment to be answered or responded to.
  • Each speaker shall speak clearly and slowly.
  • No speaker shall register or speak more than once at a meeting.
  • A speaker shall not comment in a manner that is disruptive, scandalous, impertinent, redundant, rude, unruly, personally offensive, irrelevant to the registered topic, done for the purpose of preventing the conduct of the business of the meeting or promotion of candidates at an upcoming election, or otherwise in disregard to the rules of order or decorum.  Any such comment will not be accepted or included in the record.
  • In the event that a speaker or written comment violates any of these rules, that speaker or written comment will be deemed to have forfeited their right to public comment and the President of Council or a majority of City Council may direct the City Clerk to turn off the microphone or cease reading the comment into the record, have the individual removed from Council Chambers and/or cited.
  • All persons in attendance are expected to conduct themselves in a responsible and respectful manner that does not disrupt the meeting.  Clapping, calling out, cheering or interrupting speakers or the discussions of City Council during or after a public comment is not permitted.  Those wishing to have conversations should do so in the hall outside Council Chambers in a low speaking voice.

 

4. APPROVAL OF AGENDA & MINUTES

A. AGENDA:  Meeting of March 11, 2024

B. MINUTES:  The minutes from the February 26th Regular Meeting, and the summations of discussion from the February 26th Regular Meeting and the February 26th and March 4th COWs and the March 4th Nominations Committee meeting.

 

5. Consent Agenda Legislation

The Consent Agenda is designed to provide efficient approval of non-controversial legislation that does not require discussion/debate by giving approval via acclimation when the meeting agenda is approved.  The President of Council will call Council’s attention to the list of Consent Agenda legislation at the meeting before action is taken, which allows Council to remove a piece of legislation for separate consideration. 

 

A. Award of Contract for the purchase of (2) 2024 Chevrolet Tahoe 4-door, 4WD vehicles for the Fire Dept. to Whitmoyer Ford., Mount Joy, PA and the outfitting of the vehicles to Glick Fire Equipment, Bird in Hand, PA in the amount $154,882.66.  Both Whitmoyer Ford and Glick Fire Equipment are PA COSTARS Vendors, and the contract is reflective of the COSTARS pricing.

 

B. Resolution – authorizing the promotion of 2nd Deputy Fire Chief Brian Thorpe to the position of 1st Deputy Chief, effective March 16, 2024 due to a retirement

C. Resolution authorizing offers of employment to the following probationary Firefighters, effective March 18, 2024, conditional upon the successful completion of the required training.

            Steven Dunn              Jacob Rolon                Andrew Erney

Jared Diachynsky      Casey Tiderman         Michael Schlouch

Draven Radcliff

 

D. Resolution authorizing the sole source purchase for elevator renovations in City Hall to TK Elevators in the amount of $495,206.00 from the $1M in the CIP budget for elevator renovations and reserving the balance remaining for CIP projects

 

E. Award of Contract for Egelman’s Lower Dam Project to Flyway Construction,

Mount Joy PA 17552 in the amount of $1,358,500.00 from H2O grant $350,000.00, ARPA

$550,000.00 and 2023 APRA $500,00. The City of Reading is contracting the remediation of the Egelman’s Dam in order to comply with PaDEP regulations. Egelman’s was formerly an unregistered and unpermitted waterbody.The prime focus of the contract will be to extend the current spillway and raise the lake bottom, which both reduces the volume and hazard class of the lake. The design was selected to maintain a waterbody, create the least amount of disturbance to a natural area, and lower the hazard

F. Award of Contract for the Sole Source purchase of Use of Force/Firearms Training Simulator equipment to upgrade the Police Department’s existing Simulator platform to a 5 screen system from VirTra Inc., Chandler AZ for $102,757.46 from the CIP. This upgrade will add more realistic training situations and update training scenarios.  This system is used by the Police Department to allow officers to have additional training in controlled environments including de-escalation scenarios

6. ORDINANCES FOR FINAL PASSAGE

 

Pending completion of 90-day trial period – on or about April 29th

 

Ordinance – pursuant to section 576-402 of the Code of Ordinances, the City of Reading agrees to establishing a limited No-Parking zone located on the North side of Green Street between N. 13th Street and Linden Street during the hours of 7:30AM and 4:00PM on days when school is in session at Thirteenth and Green Elementary School only.  The zone shall be posted with official signage, per City Code section 570-403.A.10.  The zone is established to alleviate the double-parking and traffic congestion problems during pick-up and drop-off times for students at Thirteenth and Green Elementary School and for the purpose of improving the safety of students and other pedestrians in the area. Introduced at the November 27 regular meeting

 

A. Bill 14-2024 – authorizing the redirection of ARPA 2021 and ARPA 2023 funds from the Bushong Dam project and the New Pole Barn concrete project to the Egelman’s Dam Project Introduced at the February 26th Regular Meeting

B. Bill 15-2024 – authorizing the amendment Chapter 212 Fees of the Section 147 Zoning and Historic Preservation and Section 141 SALDO (Subdivision and Land Development Ordinance) as attached in Exhibit A Introduced at the February 26th Regular Meeting

C. Bill 16-2024 – authorizing the amendment of the 2023 ARPA Fund Budget to appropriate budgeted expenditures over what was previously budgeted for general construction of the 9th & Marion fire station by $710,000. The budget appropriation will be made in the ARPA Fund, increasing the budget line-item Contracted Services, in the amount of $710,000, and will be funded by an increase in Grants and Gifts, in the amount of $710,000.  Amount is composed of amended contract of $5,936,000 less $226,000 expended in CIP fund less $5 million previously budgeted for this project Introduced at the February 26th Regular Meeting

7. INTRODUCTION OF NEW ORDINANCES

 

A. Ordinance – authorizing a budget amendment from General Fund Public Works Contracted Services to Public Works Fire Apparatus Repairs in the amount of $ 50,000 for Fire apparatus repairs by the Fire EVT position

B. Ordinance – amending City Code Chapter 576, Part 13 Section 1306 D Forfeiture and E Voluntary Forfeiture by extending the time period to request an appeal hearing and request voluntary forfeiture from 10 days to 45 days, as attached in Exhibit A

C. Ordinance – authorizing the execution of a Deed of Dedication conveying a portion of

Kindt Corner Road (adjacent to SR 0073 - Lake Shore Drive) with a Parcel

Identification Number 68540100609178 to the Township of Ontelaunee  for the

reconstruction of Bowers Road

 

D. Ordinance –amending the City Administrative Code Chapter 5, Parts 2 (Council

Organization and Procedure), 3 (Mayor; Chief Executive Officer) and 5 (City Auditor) by

adding to the respective eligibility or qualification sections in order to establish the

requirement for elected officials to present a signed affidavit of residency to the City

Clerk prior to being sworn into office as a condition of eligibility or qualification

 

E. Ordinance  - amending City Code Chapter 14, Part 1 (Reading Parking Authority) by amending the membership of the board to include a requirement that an elected City Council member shall be a member of the board.

 

F. Ordinance  -  authorizing the filing of a Declaration of Taking to condemn easement rights in certain lands owned by Eastern Rigging and Construction, Inc., located in the City of Reading with Parcel ID# 19530713141189

 

G. Ordinance  -  authorizing an ARPA appropriation to transfer $766,709 in ARPA Funding from Building Improvements to Contracted Services to allow the completion of the Nonprofit Grant Program

 

H. Ordinance  -  amending the 2024 Position Ordinance by setting the salary of the Project Coordinator position in PW Admin at $78,000

 

8. RESOLUTIONS

 

A. Resolution – reappointing Robert Hospidor to the Board of Health

B. Resolution – reappointing Kathy Schorn to the Board of Health

C. Resolution – appointing Ann Woodward to the Blighted Property Review Committee

D. Resolution – appointing Andrew Boyd to the Blighted Property Review Committee

E. Resolution - appointing Jaime Keith as an alternate to the Blighted Property Review Committee

 

9. REPORT FROM DEPT. DIRECTORS, BOARDS, AUTHORITIES, & COMMISSIONS

 

10.  COUNCIL REPORT

 

11. ADMINISTRATIVE REPORT

Attached

 

12. REPORT FROM OFFICE OF THE AUDITOR

Attached

 

13. COUNCIL MEETING SCHEDULE

 

Monday, March 18

Nominations & Appointments Committee – Penn Room – 4 pm

Committee of the Whole – Council Chambers – 5 pm

 

Monday, March 25

COW – Council Chambers – 5 pm

Regular Meeting – Council Chambers 7 pm

 

Monday, April 1

Nominations & Appointments Committee – Penn Room – 4 pm

Committee of the Whole – Council Chambers – 5 pm

 

Monday, April 8

COW – Council Chambers – 5 pm

Regular Meeting – Council Chambers 7 pm

 

15. ADJOURN