Calendar of Events

Regular Council Meeting

Description

REGULAR MEETING MONDAY,
DECEMBER 18 2023
HYBRID MEETING
7 pm

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RULES FOR PUBLIC PARTICIPATION AT COUNCIL MEETINGS
Public comment at all meetings of the City Council of the City of Reading shall be governed by the
following:

Residents and/or taxpayers of the City who wish to make or submit public comment must
pre register utilizing one of three (3) following options:
1.
By calling (610 655 6205) or emailing ( This email address is being protected from spambots. You need JavaScript enabled to view it. ) the City Clerk's
Office by 4 pm on the day of the meeting with your name, address and the
subject matter or topic to be discussed. If you are not able to attend in person,
instructions to access the virtual meeting app or dial in telephone number will be
provided.
2.
By submitting written public comment to be read into the record at the meeting
by submitting an email to This email address is being protected from spambots. You need JavaScript enabled to view it. by 4pm on the day of the
meeting. The email message must clearly be marked as Public Comment.
3.
By registering in person at the Council Chambers on the sign up sheet found on
the podium in Council Chambers between 5:00 p.m. and 7:00 p.m. on the day of
the scheduled meeting, with your name, address and the subject matter or topic to
be discussed.

No person shall be permitted to speak who is not a resident or taxpayer of the City, except
upon permission of the President of Council or a majority of City Council.

Public comment will occur only during the Public Comment period listed on the meeting
agenda at which time the Presiding Officer will recognize speakers and written comment
that properly registered in the order received.

All public comment shall be delivered from the podium and speakers may not approach the
Council tables at any time.
CITY COUNCIL
Meeting Agenda


Those individuals registered to speak on agenda matters will be allotted no more than 5 Those individuals registered to speak on agenda matters will be allotted no more than 5 minutes and those individuals registered to speak on nonminutes and those individuals registered to speak on non--agenda matters will be allotted no agenda matters will be allotted no more than 3 minutes. The City Clerk will control a timer to monitor these time periods. more than 3 minutes. The City Clerk will control a timer to monitor these time periods. When the alarm rings, a speaker must immediately end their comment. If a speaker refuses When the alarm rings, a speaker must immediately end their comment. If a speaker refuses to comply, the microphone at the podium will be turned off and the next speaker will be to comply, the microphone at the podium will be turned off and the next speaker will be given the floor. These time periods also apply to written comments that are being read into given the floor. These time periods also apply to written comments that are being read into the record such that any written comment may only be read into the record for a 5the record such that any written comment may only be read into the record for a 5--minute minute period for agenda items and a 3period for agenda items and a 3--minute period for nonminute period for non--agenda items. The President of agenda items. The President of Council or a majority of Council may grant an additional period of time in their discretion. Council or a majority of Council may grant an additional period of time in their discretion.


If anyone is present in a group or association, each such group should designate a If anyone is present in a group or association, each such group should designate a spokesperson to address the City Council on the group’s collective behalf in order to avoid spokesperson to address the City Council on the group’s collective behalf in order to avoid repetitive public comments.repetitive public comments.


Comments posted in Zoom Chat and on Facebook are not considered public comment and Comments posted in Zoom Chat and on Facebook are not considered public comment and will not be read into the record of the meeting or addressed by City Council.will not be read into the record of the meeting or addressed by City Council.
1. OPENING MATTERS

A. CALL TO ORDER

B. INVOCATION: Pastor Luis Santiago Casa de RestauraciónPastor Luis Santiago Casa de Restauración House of restorationHouse of restoration

C. PLEDGE TO THE FLAG

D. ROLL CALL

E. EXECUTIVE SESSIONS: An Executive Session was held after the conclusion of the An Executive Session was held after the conclusion of the DecDecember ember 1111thth COW onCOW on litigation and personnellitigation and personnel
2. PROCLAMATIONS AND PRESENTATIONS



Presentation by the Pagoda Foundation Presentation by the Pagoda Foundation


Presentation of the 2022 External Audit by Herbein & Co. Presentation of the 2022 External Audit by Herbein & Co. –– C. Turtell & M. ThompsonC. Turtell & M. Thompson

3. PUBLIC COMMENT –– AGENDA MATTERS:AGENDA MATTERS:


Those individuals registered to speak on agenda matters will be allotted no more than 5 Those individuals registered to speak on agenda matters will be allotted no more than 5 minutes and those individuals registered to speak on nonminutes and those individuals registered to speak on non--agenda matters will be allotted no agenda matters will be allotted no more than 3 minutes. The City Clerk will control a timer to monitor these time periods. more than 3 minutes. The City Clerk will control a timer to monitor these time periods. When the alarm rings, a speaker must immediately end their comment. If a speaker refuses When the alarm rings, a speaker must immediately end their comment. If a speaker refuses to comply, the microphone at the podium will be turned off and the next speaker will be to comply, the microphone at the podium will be turned off and the next speaker will be given the floor. These time periods also apply to written comments that are being read into given the floor. These time periods also apply to written comments that are being read into the record such that any written comment may only be read into the record for a 5the record such that any written comment may only be read into the record for a 5--minute minute period for agenda items and a 3period for agenda items and a 3--minute period for nonminute period for non--agenda items. The President of agenda items. The President of Council or a majority of Council may grant an additional period of time in their discretion. Council or a majority of Council may grant an additional period of time in their discretion.


All public comment must be directed to Council as a body and not to any individual Council All public comment must be directed to Council as a body and not to any individual Council member or public or elected official in attendance. Public comment is an opportunity to member or public or elected official in attendance. Public comment is an opportunity to make a statement only. It is not designed for questioning and there is no guarantee or make a statement only. It is not designed for questioning and there is no guarantee or requirement for a question presented during public comment to be answered or responded requirement for a question presented during public comment to be answered or responded to.to.


Each speaker shall speakEach speaker shall speak clearly and slowly.clearly and slowly.


No speaker shall register or speak more than once at a meeting.No speaker shall register or speak more than once at a meeting.


A speaker shall not comment in a manner that is disruptive, scandalous, impertinent, A speaker shall not comment in a manner that is disruptive, scandalous, impertinent, redundant, rude, unruly, personally offensive, irrelevant to the registered topic, done for the redundant, rude, unruly, personally offensive, irrelevant to the registered topic, done for the purpose of preventing the conduct of the business of the meeting or promotion of candidates purpose of preventing the conduct of the business of the meeting or promotion of candidates
at an upcoming election, or otherwise in disregard to the rules of order or decorum. Any
at an upcoming election, or otherwise in disregard to the rules of order or decorum. Any
such comment will not be accepted or
such comment will not be accepted or included inincluded in the record.the record.


In the event that a speaker or written comment violates any of these rules, that speaker or In the event that a speaker or written comment violates any of these rules, that speaker or written comment will be deemed to have forfeited their right to public comment and the written comment will be deemed to have forfeited their right to public comment and the President of Council or a majority of City Council may direct the City Clerk to turn off the President of Council or a majority of City Council may direct the City Clerk to turn off the microphone or cease reading the comment into the record, have the individual removed from microphone or cease reading the comment into the record, have the individual removed from Council Chambers and/or cited.Council Chambers and/or cited.


All persons in attendance are expected to conduct themselves in a responsible and respectful All persons in attendance are expected to conduct themselves in a responsible and respectful manner that does not disrupt the meeting. Clapping, calling out, cheering or interrupting manner that does not disrupt the meeting. Clapping, calling out, cheering or interrupting speakers or the discussions of City Council during or after a public comment is not speakers or the discussions of City Council during or after a public comment is not permitted. Those wishing to have conversations should do so in the hall outside Council permitted. Those wishing to have conversations should do so in the hall outside Council Chambers in a low speaking voice. Chambers in a low speaking voice.
4. APPROVAL OF AGENDA & MINUTES

A. AGENDA:


B. MINUTES: : The minutes from the The minutes from the December 4December 4thth Regular Meeting, and the summations Regular Meeting, and the summations of discussion from the of discussion from the December 4December 4thth and 11and 11thth COWsCOWs and the and the DecDecember ember 1111thth NNominations ominations Committee meeting Committee meeting

5. Consent Agenda Legislation
The Consent Agenda is designed to provide efficient approval of non
The Consent Agenda is designed to provide efficient approval of non--controversial legislation that controversial legislation that does not require discussion/debate by giving approval via acclimation when the meeting agenda is does not require discussion/debate by giving approval via acclimation when the meeting agenda is approved. The President of Council will call Council’s attention to the list of Consent Agenda approved. The President of Council will call Council’s attention to the list of Consent Agenda legislation at the meeting before action is taken, which allows Council to remove a piece of legislation at the meeting before action is taken, which allows Council to remove a piece of legislation for separate consideration. legislation for separate consideration.

A. . Award of Contract Award of Contract –– for the purchase offor the purchase of 2 2 new Ford Maverick Pickup Trucks new Ford Maverick Pickup Trucks
to Whitmoyer Ford, Inc. Mount Joy, PA, to replace aging vehicles in the Public Works to Whitmoyer Ford, Inc. Mount Joy, PA, to replace aging vehicles in the Public Works Department, Solid Waste Division at the cost of $47,800.00 from the SoliDepartment, Solid Waste Division at the cost of $47,800.00 from the Solidd Waste Fund to Waste Fund to replace frontline aging vehicles. These new vehicles are coming with 3replace frontline aging vehicles. These new vehicles are coming with 3--year year 36,00036,000--milemile warranties. Whitmoyer Ford, Inc. is an authorized City of Reading Vendor and a CoStars warranties. Whitmoyer Ford, Inc. is an authorized City of Reading Vendor and a CoStars vendorvendor

B. . ResolutionResolution –– authorizing a authorizing a 11--yearyear contract with Animal Rescue League at $4 per capita contract with Animal Rescue League at $4 per capita based on the 2020 Census population countbased on the 2020 Census population count

C. Resolution . Resolution –– aappointing Maria Kantner as primary and Minh Ngo ppointing Maria Kantner as primary and Minh Ngo as as alternate alternate representatives on the Berks County Tax Collection Committee (TCC).representatives on the Berks County Tax Collection Committee (TCC).

D. Resolution . Resolution –– authorizing the purchase of authorizing the purchase of Motorola’s Flex eMotorola’s Flex e--ticketing Solution, Saltus ticketing Solution, Saltus technologies, Digiticket software, with upfront implementation and a 5technologies, Digiticket software, with upfront implementation and a 5--year subscription year subscription agreement. This software integrates with our current Motorola Flex system and will replace agreement. This software integrates with our current Motorola Flex system and will replace an antiquated legacy ticketing software which is no longer supported by the developers. an antiquated legacy ticketing software which is no longer supported by the developers. Motorola Solutions, Inc. is an authorized City of Reading Vendor under Sourcewell Contract Motorola Solutions, Inc. is an authorized City of Reading Vendor under Sourcewell Contract 051321051321--MOT. The total award of this contract including firstMOT. The total award of this contract including first--yeyear upfront costs and the 5ar upfront costs and the 5--
year subscription agreement is $291,614.57
year subscription agreement is $291,614.57 -- $150,380.53 from Capital and the annual $150,380.53 from Capital and the annual subscription fee of $35,308.51 per year for years 2 through 5 of this agreement from the subscription fee of $35,308.51 per year for years 2 through 5 of this agreement from the annual Police Budget.annual Police Budget.

E. Resolution . Resolution –– in in accordance with the PHMC Retention and Disposition Schedule for accordance with the PHMC Retention and Disposition Schedule for Records of Pennsylvania Municipalities issued in 2009, CityRecords of Pennsylvania Municipalities issued in 2009, City Council authorizes the disposition Council authorizes the disposition of the Division of Purchasing Bid Files, Tabulations, Purchase Orders, Invoices, and General of the Division of Purchasing Bid Files, Tabulations, Purchase Orders, Invoices, and General Correspondence, for the year 2013 thru 2015Correspondence, for the year 2013 thru 2015

F. Resolution . Resolution –– aamending and restating Resolution No 118mending and restating Resolution No 118--2023 authorizing a temporary 2023 authorizing a temporary No Parking Zone on the North side of Green Street, between N 13No Parking Zone on the North side of Green Street, between N 13thth and Linden Sts, to change and Linden Sts, to change the effective date to January 29, 2024 to provide the Reading School District with sufficient the effective date to January 29, 2024 to provide the Reading School District with sufficient time to prepare and educate the parents and neighbors. time to prepare and educate the parents and neighbors.

G. Resolution . Resolution –– disbursindisbursingg health literacy grant funding in the health literacy grant funding in the aamount of $20,000 each to mount of $20,000 each to the following organizations that have the following organizations that have completed a health care literacy assessment and can completed a health care literacy assessment and can develop a plan to implement initiatives in the health literacy report:develop a plan to implement initiatives in the health literacy report:

1.Berks Counseling CenterBerks Counseling Center

2.Berks Community Health CenterBerks Community Health Center

3. FaithCareFaithCare
.
4. Penn State Health St. Joseph Medical CenterPenn State Health St. Joseph Medical Center

5.Tower Health Reading HospitalTower Health Reading Hospital

6. Reading Community PharmacyReading Community Pharmacy

6. ORDINANCES FOR FINAL PASSAGE. ORDINANCES FOR FINAL PASSAGE
Pending completion of 90
Pending completion of 90--day trial periodday trial period
Ordinance
Ordinance –– pursuant to section 576pursuant to section 576--402 of the Code of Ordinances,402 of the Code of Ordinances, the City of Reading the City of Reading agrees to establishing a limited Noagrees to establishing a limited No--Parking zone Parking zone located on the North side of Green Street located on the North side of Green Street between N. 13th Street and Linden Street during the hours of 7:30AM and 4:00PM on days between N. 13th Street and Linden Street during the hours of 7:30AM and 4:00PM on days when school is in session at Thirteenth and Green Elementary School only. The zone shall be when school is in session at Thirteenth and Green Elementary School only. The zone shall be posted with official signage, per City Code section 570posted with official signage, per City Code section 570--403.A.10. The zone is established to403.A.10. The zone is established to alleviate the doublealleviate the double--parking and traffic congestion problems during pickparking and traffic congestion problems during pick--up and dropup and drop--off off times for students at Thirteenth and Green Elementary School and for the purpose of times for students at Thirteenth and Green Elementary School and for the purpose of improving the safety of students and other pedestrians in the area.improving the safety of students and other pedestrians in the area. Introduced at the Introduced at the November 27 regular meetingNovember 27 regular meeting

A. Bill 113Bill 113--20232023 –– amending the General Fund Budget toamending the General Fund Budget to authorize theauthorize the transfer of $20,000 transfer of $20,000 from Pfrom PWW Highways Highways tto Po PWW Traffic Consulting Services to cover Traffic Consulting Services to cover the the costs associated with costs associated with the the Glen Road SurveyGlen Road Survey Introduced at the November 27 regular meetingIntroduced at the November 27 regular meeting

B. Bill 114Bill 114--20232023 –– amending the Capital Budget byamending the Capital Budget by allocating $1M for the down payment of a allocating $1M for the down payment of a Pierce Enforcer Pierce Enforcer 102102--footfoot Ascendant TillerAscendant Tiller ffor or tthhe e Fire DepartmentFire Department at the total cost of $1,982,500 at the total cost of $1,982,500
and the balance of $982,500 to be paid over the next two years.
and the balance of $982,500 to be paid over the next two years. Introduced at the November 27 Introduced at the November 27 regular meetingregular meeting

C. . Bill 11Bill 1155--20232023 –– authorizing the appropriation of $400,000 in ARPA Funding to be used authorizing the appropriation of $400,000 in ARPA Funding to be used to establish and maintain temporary housing for those in need during the 2024 winter to establish and maintain temporary housing for those in need during the 2024 winter months. This effort is in conjunction with Opportunity House and other social service agencies months. This effort is in conjunction with Opportunity House and other social service agencies to house and provide meals and other needed care to individuals and families who have no to house and provide meals and other needed care to individuals and families who have no suitable place to live during this time. suitable place to live during this time. Introduced at the November 27 regular meetingIntroduced at the November 27 regular meeting
D. Bill 116-2023 – ratifying Emergency Ordinance 1- 2023 authorizing a short-term loan and the transfer of funds from the General Fund to the Sewer Fund Introduced at the December 4 regular meeting
E. Bill 117-2023 – authorizing the budget transfer of $25,000 within the General Fund Budget from Public Works Fleet Small Engine Repair to Public Works Fleet, Contracted Services due the Significant Repairs required for Fire apparatus during the year, due to age and the rising cost of parts and repairs. Introduced at the November 27 regular meetingIntroduced at the November 27 regular meeting
F. Bill 118-2023 – authorizing the budget transfer from CD Trades Contracted Services to Finance Contracted Services in the amount of $25,000 for the GASB 75 Actuary Valuation report that was completed in 2023 by Conrad Seigel Introduced at the November 27 regular Introduced at the November 27 regular meetingmeeting
G. Bill 119-2023 – authorizing the budget transfer from CD Trades Contracted Services to Public works Street Lighting, Traffic Signals and Properties in the amount of $150,000 to cover remaining bills for 2023 Introduced at the November 27 regular meetingIntroduced at the November 27 regular meeting
H. Bill 120-2023 – authorizing a budget amendment totaling $30,000 from Public Works Machinery and Equipment to Public Works Public Buildings and Maintenance Introduced at Introduced at the November 27 the November 27 regular meetingregular meeting
I. Bill 121-2023 – amending the City Code Chapter 5 Section 806 Fiscal Provisions to require City Council approval for all grant application submissions by the City Introduced at Introduced at the November 27 regular meetingthe November 27 regular meeting

7. INTRODUCTION OF NEW . INTRODUCTION OF NEW ORDINANCESORDINANCES

A. OrdinanceOrdinance –– amending the 2023 CIP Fire Suppression line item in the amount of amending the 2023 CIP Fire Suppression line item in the amount of $29,021 to cover the $29,021 to cover the current year portion of interest expense for Fire Department current year portion of interest expense for Fire Department apparatus leaseapparatus lease--purchase agreement executed on or around November 30, 2023. purchase agreement executed on or around November 30, 2023.

B. Ordinance –– amendamending the City Code Section 212ing the City Code Section 212--120 Public Works and Recreation 120 Public Works and Recreation Fee ScheduleFee Schedule as highlighted in the draft ordinanceas highlighted in the draft ordinance

C. Ordinance. Ordinance –– increasing the salaries of the City Clerk, Deputy City clerk, Legislative Aide and the Human Relations Executive Director  to make the salaries commensurate with the job descriptions, functions, years of service and work product delivered to City Council, the Administration and the public.Administration and the public.

D. Ordinance. Ordinance –– aamending City Code Chapter 295 mending City Code Chapter 295 Historical and Conservation Districts,Historical and Conservation Districts,
Section 107 Required Permits and Certificates, B. Certificate of Appropriateness, 2.
Conservation Districts, (c)(3) as attached in Exbibit A. The draft amendment was approved byDistricts, (c)(3) as attached in Exbibit A. The draft amendment was approved by the HARB at their regularly scheduled meeting on October 17, 2023.their regularly scheduled meeting on October 17, 2023.

E. Ordinance. Ordinance –– aamendingmending the 2023 budget $90Kthe 2023 budget $90K

8. RESOLUTIONS

A. Resolution. Resolution –– authorizing the submission of the HUD required Equity Plan to address fair authorizing the submission of the HUD required Equity Plan to address fair housing issues from January 1, 2024 to December 31, 2028housing issues from January 1, 2024 to December 31, 2028

B. Resolution. Resolution –– requesting the City Auditor to perform an audit on the use of City issued requesting the City Auditor to perform an audit on the use of City issued credit cards by all City credit cards by all City personnel and officials during 2023personnel and officials during 2023

C. Resolution. Resolution –– appointing appointing Suzanne Cody to the Reading Historic Architectural Review Board (HARB)

D. Resolution. Resolution –– authorizing the Mayor toauthorizing the Mayor to execute the amendment to the Memorandum of execute the amendment to the Memorandum of Understanding (MOU) between the City of Reading and the Foundation for the Reading Understanding (MOU) between the City of Reading and the Foundation for the Reading Pagoda as attached in Exhibit A.Pagoda as attached in Exhibit A.

9. REPORT FROM DEPT. DIRECTORS, BOARDS, AUTHORITIES, &. REPORT FROM DEPT. DIRECTORS, BOARDS, AUTHORITIES, & COMMISSIONS

Plumbing Board of Examinersof Examiners
Report from Chad SpohnReport from Chad Spohn

10. COUNCIL REPORT

11. ADMINISTRATIVE REPORT. ADMINISTRATIVE REPORT
Attached


12. REPORT FROM OFFICE OF THE AUDITOR.
Attached

13. COUNCIL MEETING SCHEDULE.

**Monday, , Decermber 25
Christmas Holiday –– no meeting –– City Hall closed

**Tuesday, December 26
Christmas Holiday –– City Hall closed

**Monday, , January 1January 1
New Year’s Day Holiday –– no meeting City Hall closed

Inauguration
Inauguration Ceremony Tuesday, January 2 at 11 am Albright Campus CenterCeremony

Mandatory Ethics & Charter Required Training –– Council Chambers 5 pm


Monday, January 8
Committee of theWhole –– Council Chambers 5 pm

Regular Meeting –– Council Chambers  –– 7 pm

15. ADJOURN