Calendar of Events

Regular Council Meeting

Description

CITY COUNCIL

Meeting Agenda

REGULAR MEETING                             MONDAY, SEPTEMBER 26, 2022

HYBRID MEETING                                                              7 pm

 

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RULES FOR PUBLIC PARTICIPATION AT COUNCIL MEETINGS

The Administrative Code, Section § 5-209 defines public participation at Council meetings. 

  1. Citizens who wish to make public comment must pre-register following the instructions in Agenda #3 Public Comment on this agenda.
  2. Citizens attending Council meetings are expected to conduct themselves in a responsible and respectful manner that does not disrupt the meeting. 
  3. Those wishing to have conversations should do so in the hall outside Council Chambers in a low speaking voice.
  4. Public comment will occur only during the Public Comment period listed on the agenda. Comment must be directed to Council as a body and not to any individual Council member or public or elected official in attendance. Clapping, calling out, and/or cheering when a speaker finishes his comments is not permitted.
  5. Citizens may not approach the Council tables at any time during the meeting.
  6. Any person making threats of any type, personally offensive or impertinent remarks or any person becoming unruly while addressing Council may be called to order by the Presiding Officer and may be barred from speaking, removed from Council Chambers and/or cited.
  7. Failure to abide by these regulations could result in your removal from Council Chambers and/or a citation. These regulations are meant to avoid disruptions at the meeting and they are not meant to interfere with public participation.

 

1. OPENING MATTERS

A. CALL TO ORDER

B.  INVOCATION:  Brittany Letterman, FREE

C.  PLEDGE TO THE FLAG

D. ROLL CALL

E.  EXECUTIVE SESSIONS: There were 2 executive sessions on contracts prior to the start of the September 19th COW

2. PROCLAMATIONS AND PRESENTATIONS

  • Commendation recognizing Edward Sanchez
  • Commendation recognizing Childhood Cancer Awareness Month

3. PUBLIC COMMENT – AGENDA MATTERS:

 

Public Comment Instructions:

  • To comment at a Regular Business Meeting, citizens can register by calling or emailing the City Clerk's Office by noon on the day of the regular meeting. Instructions to access the virtual meeting app or dial-in will be provided upon registration. Call 610-655-6205 or e-mail This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Public comment for Regular Business meetings will also be accepted in writing by 4pm on the day of the meeting through an e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.. The message must clearly be marked as Public Comment. The comment received in writing will be read into the record at the Regular Meeting.
  • Those wishing to provide in-person comment at a Regular Meeting in Council Chambers must register with the City Clerk no later than 4 pm on the day of the meeting by calling 610-655-6204 or emailing This email address is being protected from spambots. You need JavaScript enabled to view it.. Citizens may also register by printing their name, address and the subject matter to be discussed on a sign-up sheet found on the podium in Council Chambers between 5:00 p.m. and 7:00 p.m. on the day of the scheduled meeting. Citizens may also choose to submit written public comment via letter or email by sending a letter or email clearly marked “public comment” by 4:00 p.m. on the day of the meeting.
  • Public speaking rules adopted by Council allow those speaking on agenda matters to speak for 5 minutes and 3 minutes for non-agenda matters.
  • Comments posted in Zoom Chat and on Facebook are not considered public comment and a response may not occur.

All remarks must be directed to Council as a body and not to any individual Council member or public or elected official in attendance. Any comment that is personally offensive or impertinent will not be read into the record. Comments on agenda matters are limited to 5 minutes in length and comments on non-agenda matters are limited to 3 minutes in length.

 

4. APPROVAL OF AGENDA & MINUTES

A. AGENDA:  Meeting of September 26, 2022

B. MINUTES:  August 22nd Regular meeting and the September 13th Special Meeting along with the summations of discussion from the September 6th COW and the September 19th COW and Nominations Committee meetings.

 

5. Consent Agenda Legislation

The Consent Agenda is designed to provide efficient approval of non-controversial legislation that does not require discussion/debate by giving approval via acclimation when the meeting agenda is approved.  The President of Council will call Council’s attention to the list of Consent Agenda legislation at the meeting before action is taken, which allows Council to remove a piece of legislation for separate consideration. 

 

A. Resolution – authorizing the submission of a PA DCED Strategic Management Planning Program Grant in the amount of $200,000 to hire professional consultant services to assist in the development, adoption and implementation of a Multi-Year Financial Management Plan, provide quarterly financial reporting and cost analysis of collective bargaining agreements, and providing a $100,000 local match

B. Award of Contract - to Hawk Valley Associates, Mohnton, PA and Hailstone Economics, Scranton, PA at a total cost of $200,000 for the review subdivisions, land development, planning and zoning applications for   compliance with City ordinances

C. Award of Contract to Detwiler Roofing, East Earl, PA, for Phase 2 of the City Hall roof project at a cost of $555,740.00

D. Award of Contract - to H. F. Lenz, Johnstown, PA at the cost of $42,000 from the PW Budget to supply assistance to the City’s Public Works Department with the technical specification preparation, project/program development/implantation and general engineering for the City Hall HVAC Project.

E. Resolution – authorizing the Acting Public Works Director with the discretion to approve the installation of additional banners on additional City Bridges as requested with the installation costs covered by the Berks Arts Fast Lane Art juried contest,  and exhibition celebrating and displaying the work of high school student artists, based on. The banners will be displayed until the City’s traditional Holiday banners are installed.

6. ADMINISTRATIVE REPORT

Attached

7. REPORT FROM OFFICE OF THE AUDITOR

Presentation of 2021 External Audit – Chris Turtell & Megan Thompson, Herbein & Co.

 

8. REPORT FROM DEPT. DIRECTORS, BOARDS, AUTHORITIES, & COMMISSIONS

None

9. ORDINANCES FOR FINAL PASSAGE

 

Pending Legislation

Bill 50-2022 – amending the Charter Board Ordinance by making various alterations such as eliminating Advisory Opinions, creating an administrative body, eliminates the confidentiality of complaints, etc. to establish reasonable guidelines on Charter Board spending Introduced at the May 23 regular meeting; Tabled at the June 13, June 27, July 11, July 25, August 8 regular meetings; Discussion held August 15; Discussion scheduled for Oct 3

 

A. Bill 80-2022 – amending Code Section 91-101, Salaries of designated elected officials assuming office on and after the 1st Monday in January 2024 as follows:

A.   Mayor. The Mayor of the City of Reading shall be compensated at an annual salary of:

      (1)   For the period beginning the first Monday in January 2008, and ending the first Sunday

in January 2009 2024: $68,100 $99,000.

      (2)   For the period beginning the first Monday in January, and ending the first Sunday in

January 2010 2025: $69,600 $102,000.

      (3)   For the period beginning on the first Monday in January 2010, and ending the first

Sunday in January 2011 2026: $71,100 $105,000.

      (4)   For the period beginning the first Monday in January 2011 2027, and annually for each

year thereafter: $72,600 $108,000.

B.   President of Council. The City Council President for the City of Reading shall be compensated at an annual salary of $5,500 $8,750 per year.

C.   Councilmen. The District Councilpersons for the City of Reading shall be compensated at an annual salary of $5,000 $8,000 per year.

D.  City Auditor. The City Auditor of the City of Reading shall be compensated at an annual salary of:

      (1)   For the period beginning the first Monday in January 2008 2024, and ending the first

Sunday in January 2009 2025: $80,000.

      (2)   For the period beginning the first Monday in January 2009 2025, and ending the first

Sunday in January 2010 2026: $54,600 $81,000.

      (3)   For the period beginning on the first Monday in January 2010 2026, and ending the first

Sunday in January 2011 2027: $56,100 $83,000.

      (4)   For the period beginning the first Monday in January 2011 2027, and annually for each

year thereafter: $57,600* $84,000.

Introduced at the August 22 regular meeting; Tabled at the September 12 regular meeting

B. Bill 104-2022 – amending the Solid Waste Budget by transferring $15,000 from Legal to Fuel to cover unforeseen fuel costs Introduced at the September 12 regular meeting

C. Bill 105-2022Reading FilmFEST –$200,000 ARPA Grant Funding Allocation Introduced at the September 12 regular meeting

D. Bill 106-2022Reading Science Center – $20,000 $86,000 ARPA Grant Funding Allocation Introduced at the September 12 regular meeting

E. Bill 107-2022Opportunity House - $200,000 ARPA Grant Funding Allocation Introduced at the September 12 regular meeting

 

F. Bill 108-2022RIZE - $100,000 ARPA Grant Funding Allocation Introduced at the September 12 regular meeting

G. Bill 109-2022 – making budget appropriations of the 2022 Retail Sewer and Storm Fund Budget for projected price increases and costs for retail sewer and storm operations by decreasing Contracted Services 550748-42160 in the amount of $50,000 and increasing Vehicle Supplies 550748-45000 in the amount of $50,000 Introduced at the September 12 regular meeting

H. Bill 110-2022 – making budget appropriations of the 2022 Sewer Fund Budget to budget for projected price increases and costs for sewer operations by decreasing Contracted Services 54073-42160 in the amount of $50,000 and increasing Vehicle Supplies 54073-45000 in the amount of $50,000 Introduced at the September 12 regular meeting

I. Bill 111-2022 – making budget appropriations of the 2022 Sewer Fund Budget to budget for projected price increases and costs for Pump Station Operations by decreasing Contracted Services 540743-42160 in the amount of $150,000 and increasing Water Services 540743-41007 in the amount of $150,000 Introduced at the September 12 regular meeting

J. Bill 112-2022 – amending City Code Chapter 212 Fee Schedule Section 113, Fire

Prevention, Fire Protection and Medical Transportation Section 36 Fire and Rescue

Services; by including a fee for the unnecessary use of the medical alarm system Introduced at the September 12 regular meeting

K. Bill 113-2022 – amending City Code Section 576-403, reducing the required distance for parking near a fire hydrant from 15 feet to 7 feet Introduced at the September 12 regular meeting

L. Bill 114-2022 – amending the Position Ordinance by increasing the salary of the Pension Coordinator by $6,067.36 to $55,000.00 per annum, reimbursed by the three pension boards on a quarterly basis based upon the percentage of the number of employees participating in each fund compared to the total number of employees participating in all three funds recalculated on January 1 of each calendar year Introduced at the September 12 regular meeting

10. INTRODUCTION OF NEW ORDINANCES

A. Ordinance – amending the City’s Property Maintenance Code with the 2018 Edition of the International Property Maintenance Code of the International Code Council, as deleted, modified or amended in Exhibit A

B. Ordinance – authorizing the conveyance of 513 S. 14 ½ to the Reading Parking Authority to create a parking lot and be responsible for its upkeep and maintenance, including substantial improvements to the retaining wall and surface area in order to make the property usable as a parking lot.

C. Ordinance – authorizing a Budget transfer in the amount of $200,000 from Police Patrol for crossing guard services

D. Ordinance – authoring the execution of an MOU between the City and the Berks County Conservation District to control accelerated erosion and to prevent sediment pollution from entering the waters of the Commonwealth which may result from earth disturbance activities in the City

E. Ordinance – amending City Code Chapter 23, Section 1 by adding a new Part 23-102 allowing the removal of Planning Commission members via the PA MPC or not being excused from 3 meetings. 

F. Ordinance – amending City Code 576-403 by authorizing the installation of parking stalls at proscribed locations within the City and accompanying parking regulations requiring cars parked in those areas to park within the stalls and setting forth penalties for violations of these regulations

11. RESOLUTIONS

A. Resolution – appointing Dihmond Perez to the Youth Commission

 

B. Resolution – appointing Janetivis Aponte to the Youth Commission

C. Resolution -

 

12. PUBLIC COMMENT – GENERAL MATTERS

Please see public speaking rules on second page

 

13. COUNCIL BUSINESS/COMMENTS

 

14. COUNCIL MEETING SCHEDULE

 

Monday, October 3

Evidentiary Hearing – Toxic Trespass Certificate of Insufficiency – 4:30 pm

Special Meeting to Introduce the GF & Capital Budgets and related ordinances – 5 pm

Committee of the Whole & Budget Review – 5:30 pm

 

Monday, October 10

Committee of the Whole – 5 pm

Regular Meeting – 7 pm

 

Monday, October 17

Public Hearing General Fund – 5 pm

Committee of the Whole re Budget Review– Immediately following

 

Monday, October 24

Committee of the Whole – 5 pm

Regular Meeting – 7 pm

 

Tuesday, November 1

Committee of the Whole Budget Review – 5 pm